Cadre Staff Supervisor Assistant - SES

Requisition No: 829063 

Agency: Military Affairs

Working Title: Cadre Staff Supervisor Assistant - SES

 Pay Plan: SES

Position Number: 62000425 

Salary:  $47,996.04 

Posting Closing Date: 05/30/2024 

Total Compensation Estimator Tool

Department of Military Affairs

*** OPEN COMPETITIVE***

APPLICATION DEADLINE: 11:59 p.m. on closing date

VACANCY # 62000425

WORK LOCATION: STARKE, FL

ABOUT THE DEPARTMENT OF MILITARY AFFAIRS (DMA)

The mission of the Florida Department of Military Affairs is to provide management oversight of the Florida National Guard and provide units and personnel ready to support national security objectives; to protect the public safety of citizens and to contribute to the national, state and community programs that add value to the United States of America and to the State of Florida.

OUR BENEFITS INCLUDE:

• Health Insurance
• Life Insurance
• Dental, Vision, and Supplemental Insurance     
• Retirement Benefits   
• Vacation and Sick Leave
• Paid Holidays
• Opportunities for Career Advancement
• Tuition Waiver for Public College Courses
• Training Opportunities
• For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

CONDITIONS OF EMPLOYMENT:

1. New employees of the Department of Military Affairs will be required to pass a pre-employment drug screening.
2. New employees of the Department of Military Affairs are required to participate in a direct deposit/electronic transfer program. 
3. The Department of Military Affairs is paid on a monthly basis.
4. As a CANDIDATE, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, ETC.) to verify meeting these Minimum Qualifications.

*NOTE*

To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.   

MINIMUM REQUIREMENTS:

• An Associate’s Degree from an accredited College or University with major coursework in Business or a related field AND Three (3) years of Administrative Support experience, preferably at the executive level; OR
• High School Diploma and Five (5) years of Administrative Support experience, preferably at the executive level.
• Professional-Level experience with Microsoft Office Programs and Outlook Calendar Management
• Must have and maintain a valid State of Florida driver’s license.
• Must possess or be able to obtain First Aid/CPR certification within two months of employment.
• Must currently possess or being able to obtain a “Class B” Commercial Driver’s License (CDL) with Passenger “P” and School Bus “S” endorsements. Applicants hired without a CDL license or required endorsements must obtain, at their expense) a CDL with above endorsements within six months of hire as a condition of employment; failure to obtain the CDL with endorsements will result in termination of employment.

DUTIES AND RESPONSIBILITIES:

• Provides supervision to the Florida Youth Challenge Academy (FLYCA) Operations Department staff in accordance with established guidelines.
• Responsible for current operations based on Commandants and Deputy Director’s guidance.
• Ensures personnel evaluations are completed in accordance with current state and FLYCA policies.
• Forwards employee and Cadet’s dismissal and/or termination requested documentation actions to the Commandant of Cadets, Deputy Director, and Director for final determination.        
• Oversees execution of the Cadet Discipline Platoon (ORS/DP) and prepares memorandums for each Cadet file for ORS and/pr DP, and all emailed to all pertinent parties.
• Heads disciplinary boards for Cadets and forwards recommendations to the Commandant of Cadets and Deputy Director, and if needed to the Program Director for final determination.
• Performs other duties as assigned to ensure continuity of operations.
• Participates in physical fitness training with the Cadets and Cadre, as required, to enhance spirit de corps, morale, and academy synergy.
• Ensures continuity of Cadre work schedule and the academy training schedule to accomplish academy missions with proper supervision and in a timely manner.
• Reviews all Operations Department procedures, Cadet Policies and other publications produced by the Operations Department prior to submitting to the Commandant and Deputy Director.
• Coordinates training sessions for Cadre twice a year which include, National Guard Nonviolent Crisis Intervention Training, CPR Training, Conflict Resolution Training, Procedural Training, and other training sessions.
• Recruits, trains, and oversees all aspects of the Academy Cadet Flag Teams and Honor Guard Team (Drill Team & Color Guard).
• Routinely collects, verifies for correctness, and disseminates, various reports, nominations, and rosters (Bi-Weekly report, Cadet of the Month (COM) nominations, bunk, phone, haircut rosters etc.) in accordance with established suspense.
• Performs all other duties as deemed necessary by the Commandant of Cadets, Deputy Director, or Program Director.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of common physical fitness training exercises
• Ability to collect, evaluate and analyze data relating to administrative functions such report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving and research techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to work in a diverse team environment.
• Ability to establish and maintain effective working relationships with others.
• Ability to enforce Policies and Procedures that are established to support safety and growth for the Cadets.
• Ability to acquire and maintain all necessary certification.

SPECIAL REMINDERS:

The State of Florida and The Department of Military Affairs participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

The Department of Military Affairs values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.