LEGISLATIVE COORDINATOR-DBPR - 79010368

Requisition No: 829089 

Agency: Business and Professional Regulations

Working Title: LEGISLATIVE COORDINATOR-DBPR - 79010368

 Pay Plan: SES

Position Number: 79010368 

Salary:  $43,000 - $50,000 annually 

Posting Closing Date: 05/23/2024 

Total Compensation Estimator Tool

Office of Legislative Affairs
Legislative Coordinator-DBPR
Position Number: 79010368
Hiring Salary: $43,000 - $50,000 Annually

*OPEN COMPETITIVE*

Our Organization and Mission:

The Office of Legislative Affairs' mission is to advocate and secure passage of the Governor’s legislative priorities, to ensure the proper and legal administration of the Governor’s legislative role throughout the legislative process, and to provide counsel and support to the Governor and other staff members regarding legislative matters and concerns. This office also provides the listing and progress of bills throughout the Legislative session.

The Work You Will Do:

Assist the department’s legislative team in responding to constituent inquiries, tracking and monitoring legislation, preparing legislative and budget documents, preparing responses to requests from legislators and legislative committee staff, and attending committee meetings when relevant budget and substantive legislation is being considered. Maintains the calendar of the legislative affairs director (LAD) and deputy legislative affairs director (DLAD) and arranges appointments. Prepare and distribute legislative annual reports and other public information data. Perform research to gather and assemble information to draft bills, presentations, Session reports, and legislative updates. Advise LAD and DLAD of issues and projects in the office that require involvement to serve the legislative members and stakeholders better.

Your Specific Responsibilities:

Maintains current knowledge of House and Senate calendars and adds pertinent items to the calendar for the Legislative Affairs Office (OLA), General Counsel, Deputy Secretaries, and Secretary. Notifies all OLA staff of changes to the calendar. Schedules all meeting appointments between OLA and other agency staff and legislative members. Consult with the Secretary’s Office on issues and scheduling, including scheduling meetings with or appearances by the Secretary or Deputy Secretaries.

Assists in preparing legislative documents, including legislator and committee staff correspondence and responses, presentations, handouts, bill analysis, one-page summaries, etc. Monitor/attend committee meetings dealing with department-related bills and issues. Attend legislator and committee staff meetings as directed with appropriate department staff (agency head, legislative director, etc.). Assist in scheduling and coordinating legislator, legislative committee staff, and internal staff meetings.

If necessary, research bills for proposed legislation impacting the agency and forward them to appropriate parties/divisions for review and analysis.  Tracks the progress of the bill analysis using the Bill Analysis Tracking Chart until it is completed.  Reviews final product and obtains appropriate approvals prior to forwarding to the Office of the Governor and sends to the House or Senate requesting committee when authorized.  Monitors tracked bills for any changes and updates tracking chart accordingly.  Checks online or by phone, as well as House and Senate data for newly filed amendments to bills being heard in committee.  Forwards bill amendments to appropriate agency staff for review.

At the Legislative session's close, send implementation plan forms to all affected divisions and track responses.

Acts as the Public Records Coordinator for the OLA attends meetings as needed, and updates status/fulfills requests within the GovQA system.

Provides support to the Office of the Secretary, Emergency Management Office, and Office of Communications as directed.

Performs other duties as required.

Knowledge, Skills, and Abilities:

Experience and knowledge of the legislative process

Experience providing support and reports (verbal and written)

Ability to interface with professionals in the public or private sectors

Knowledge of the principles and techniques of effective communication

Ability to represent the department in a clear, effective, and compelling manner

The ability to establish and maintain effective working relationships with department staff and legislator staff

Expertise with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint)

Skilled in collecting, evaluating, and analyzing data relating to administrative functions such as budgeting, human resource management personnel, purchasing, or report writing.

Excellent written and oral communication skills

A high level of integrity, work ethic, and discipline

Ability to prepare correspondence and administrative reports; understand and apply applicable rules, regulations, policies, and procedures; work independently; handle confidential information; plan, organize, and coordinate work assignments; communicate effectively; establish and maintain effective working relationships with others. 

Ability to prioritize, plan, and execute multiple, complicated, and continuing assignments in a timely manner

Excellent skills in planning, coordinating, and organization of meetings and other related events and functions

The ability to work well in a team environment

Minimum Requirements: 

A bachelor’s degree from an accredited college or university and two years of professional experience in research, analysis, program planning and evaluation, or administrative work.

Professional experience, as described above, can substitute on a year-for-year basis for the required college education.

Preference

Preference will be given to individuals with a bachelor’s degree and a background in legislative affairs and/or legislate processes.

The Benefits of Working for the State of Florida:

 “Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits, including:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e., individual and family coverage) to eligible employees.
• The State of Florida provides a $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University

For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com

***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. ***

Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
 
NOTE: This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.
 
Applicants are required to apply through the People First system by the closing date, by applying online.  All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

 
The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. 
 

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

SPECIAL REMINDERS:

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.
 

A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us.

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.