OPS ACCOUNTANT IV - 77900180

Requisition No: 828864 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS ACCOUNTANT IV - 77900180

 Pay Plan: Temp

Position Number: 77900180 

Salary:  $25.00/hour 

Posting Closing Date: 05/22/2024 

Total Compensation Estimator Tool

FWC Office of Finance and Budget

OPS Accountant IV

Salary: $25.00 hour – Up to 40 hours a week

1875 Orange Avenue E.

Tallahassee, FL

 Office of Finance and Budget/OED

OPS Accountant IV - 77900180

Tallahassee, Florida 

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Every organization has an identity that is forged not only by what it does, but by how it conducts itself.  The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information: MyFWC.com

Requirements:
Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes. 
  

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application/resume.  Information should be provided regarding any gaps in employment.

Work at the FWC is cross-functional, meaning duties may cross division/office lines. The Commission expects employees to function across FWC's organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Minimum Qualifications:

• Two years of professional or nonprofessional accounting or bookkeeping experience or
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of required work experience, which includes two courses in accounting, business, or finance or a combination of the above work experience and college education.
• Two (2) years of FLAIR work experience.

DESCRIPTION OF DUTIES:

PROCESS INVOICES FOR PAYMENT:

• Process encumbered and unencumbered disbursements such as contractual invoices, travel, telephone, electronic, water, cellular telephone, miscellaneous invoices, etc. in accordance with s. 215.422, F.S., Ch. 691-40, F.A.C., the DFS Reference Guide for State Expenditures, and Commission policies and procedures
• Screen invoices for items requiring immediate payments.
• Verify identification numbers and accounting codes.
• Ensure special approvals/justifications are present.
• Enter disbursements into FLAIR.
• Prepare and complete daily voucher process.
• Develop and maintain a thorough knowledge of Florida Statutes, Department of Financial Services rules and internal procedures which pertain to auditing and payment of invoices.
• Ensure reimbursement vouchers contain all required documentation.

P-CARD PAYMENT AND AUDITING:

• Audit and approve Purchasing Card transactions in P-Card Works
• Review Works system daily and system reports to ensure transactions are processed timely, accurately and in accordance with laws, rules, and procedures.
• Ensure Accountholders and Approvers are aware of flagged transactions that are aging more than two business days.

Fund/Encumbrance Management:

• Review and maintain encumbrances for contract payments.
• Monitor encumbrance amount for any adjustments needed.
• Correspond with Financial Management section to process the adjustments.
• Correspond with the contract managers regarding billed services and the deliverables as stated on the contract summary form.
• Work in conjunction with the staff in general services as new contracts are established.

PROCESS CORRECTING ENTRIES/EXPENDITURE MOVES:

• Accurately processes expenditure corrections as required to correct voucher errors using transactions 51, 58 and 96.
• Serve as a backup for expenditure moves as needed during periods of backlog.

PERFORM FOLLOW-UP AND RESEARCH:

• Review, correct and/or return items for processing.
• Maintain records and initiate follow-up for returned items.
• Research internal and external inquires and follow up with email or telephone call within 1 business day.
• Elevate issues to the supervisor that cannot be resolved promptly within 2 business days.
• Prepares written correspondence to vendors and staff documenting disbursement related issues.
• Monitors payments for compliance to the Prompt Payment Law.
• Performs other related duties as appropriate or as assigned by supervisor or management.

Other job-related requirements for this position:

• Effectively communicates with management to aid in the meeting of Department's goals and objectives.
• Employee is expected to be reliable and dependable, for example: to show up for work, ready to work on a reliable basis to observe established work hours and scheduled appointments; to complete work on time; and to obtain permission before being off work and schedule leave in a manner that minimizes work disruption.  Attendance is an essential function of this position.

Knowledge, skills, and abilities, including utilization of equipment, required for the position:

• Knowledge of routine office procedures and practices.
• Knowledge of general routine business correspondence.
• Knowledge of generally accepted accounting principles, practices, and procedures.
• Knowledge of Chapter 215.422, F.S. – The Prompt Payment Law
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze, research, report and interpret accounting data.
• Ability to understand and apply the appropriate rules, regulations, policies, and procedures relating to an accounting program.
• Ability to work independently, and to solve problems and make decisions.
• Ability to handle detailed work activities and assignments within a complex automated accounting system.
• Ability to establish and maintain effective business working relationships with others.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Ability to communicate effectively both verbally and in writing.
• Ability to follow and perform activities as requested per written and verbal communication.
• Ability to prepare financial reports and reconciliation reports.
• Ability to use Microsoft Office software products including WORD, EXCEL and POWERPOINT.
• Ability to maintain confidentiality.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.