Requisition No: 828713 

Agency: Department of Health

Working Title: ACCOUNTANT IV - 64026758

 Pay Plan: Career Service

Position Number: 64026758 

Salary:  $32,696.82 - $47,161.31 

Posting Closing Date: 05/19/2024 

Total Compensation Estimator Tool

OPEN COMPETITIVE

Your Specific Responsibilities:

This position provides complex financial accounting to the Bureau of WIC Program Services.  This position requires a high degree of initiative, independence, judgment and accuracy.

Receives, audits and researches daily invoices and credit memos, verifies dates, core versus non-core items, unit prices, purchase order numbers and audits invoice amounts for errors or discrepancies.  Enters all invoices/credit memos into the Fiscal Database. Prepares invoices into voucher batches.

Codes and keys reimbursement to the SPIA account daily. Track, maintain and monitor SPIA payment during federal fiscal year closeout to ensure that reimbursement is coded to the correct grant year.

Audits monthly expenditure reports submitted, utilizing accounting system reports to verify the accuracy of salary and fringe benefit data reported.  Initiates corrective action as necessary and communicates to resolve discrepancies.  Utilizes system resources including hard copy FLAIR reports, the Report Distribution System (RDS), and the Financial Information System (FIS) to assist in the preparation and correction of their reports.

Monitors voucher audit function in FLAIR to track status of each voucher submitted to the Department of Financial Services (DFS) and communicates with voucher audit staff whenever there is a problem.  Monitors account status in the accounting system.  Provide Affidavit for Duplicate Warrant preparation and submission.

Receives, codes and deposits cash refunds received at the state office. Ensures that refunds are coded to the correct funding sources.

Tracks, maintains and monitors any fiscal database entries and discrepancies. Ensures that new grant funding codes are entered into the database during state and federal year end. Ensures that encumbrances are accurate each month and notifies appropriate staff of encumbrance deficiencies projected during the state fiscal year. Assists in preparation of tracking spreadsheets for additional grants and activities.  Assists with reporting activities; and data collection, reconciliation, and federal reporting requirements, as necessary, for these grants and activities.

Works closely with other program staff in reviewing expenditure data, including analyzing obligations and expenditures for allowability, reasonableness, and appropriateness; and reviews allocation methodologies for spread of local agency costs among programs.  Performs data analysis of costs over periods of time, identifying trends and inconsistencies in reported expenditure data.

Provides technical assistance, training, and guidance through staff training, and correspondence or via the telephone.  Serves on work teams to solve operational and programmatic issues.

Performs as backup travel arrangements for bureau staff.  Prepares travel pre-authorizations for bureau staff.  Audits and prepare travel reimbursements for bureau staff.  Verify accuracy of documentation for electronic records.

Required Knowledge, Skills, and Abilities:

Knowledge of:  office procedures and practices; standard business formats and styles for letters and business forms; methods of data collection; principles of correct spelling, grammar and punctuation; principles and techniques of effective communication including proper telephone etiquette; basic arithmetic; and basic program policies and procedures.

Skill in:  the use of microcomputers and standard software programs; operation of general office equipment; and communicating program information at appropriate levels to different audiences.

Ability to:  understand and apply rules, regulations, policies and procedures; perform basic arithmetical calculations; collect and compile data for reports and administrative decisions; prepare correspondence and administrative reports; proofread work for accuracy; organize files and other records; handle telephone calls in a courteous and effective manner; solve problems; plan, organize and coordinate work assignments; manage one's own time and work independently; communicate effectively verbally and in writing; and establish and maintain effective working relationships with other staff.

Qualifications:

Experience with Microsoft Word and Excel preferred.  Experience with Florida’s accounting system, FLAIR, preferred.  Two years or more of administrative support experience preferred.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.