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OPS ADMINISTRATIVE SECRETARY - 65650327

Date: Dec 6, 2017

Location: ORLANDO, FL, US, 32801

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 25686 

Agency: Elder Affairs

Working Title: OPS ADMINISTRATIVE SECRETARY - 65650327

Position Number: 65650327 

Salary:  $11.19 HOURLY 

Posting Closing Date: 12/12/2017 

DEPARTMENT OF ELDER AFFAIRS

LONG TERM CARE OMBUDSMAN PROGRAM

 

 

POSITION INFORMATION: OPEN COMPETITIVE

TITLE:

EXEC SECRETARIES & EXEC ADMIN ASSISTANTS

OPS ADMINISTRATIVE ASSISTANT

LOCATION:

ORLANDO/ORANGE COUNTY

POSITION #:

65650327

SALARY/PAY GRADE:

$11.19 HOURLY

PAYGRADE: #017

WORK SCHEDULE:

FRIDAY- THURSDAY; 8:00 – 5:00 (OCCASSIONAL EXTRA HOURS AND WEEKENDS MAY BE REQUIRED)

CONTACT PERSON:

Department of Elder Affairs

4040 Esplanade Way

Tallahassee, FL 32399-7000

(850) 414-2108

 

PAPER APPLICATIONS WILL NOT BE ACCEPTED BY THE AGENCY!  APPLICATIONS MUST BE SUBMITTED THROUGH THE PEOPLE FIRST SYSTEM OR FAXED TO 888-403-2110.

POSITION DESCRIPTION:

Mission Statement: To help Florida’s elders remain healthy, safe, and independent.

Vision Statement: All Floridians aging with dignity, purpose, and independence.

POSITION DUTIES & RESPONSIBILITIES:

Assist the District Ombudsman Manager with updating the ombudsman complaint investigations and administrative assessments within the web-based documents system

 

Assists the District Ombudsman Manager with updating long-term care facility contact information within the web-based documentation system

 

Assist the District Ombudsman Manager to prepare for and arrange for the monthly ombudsman council meeting

 

Assists the District Ombudsman Manager in maintaining and updating volunteer membership files

 

Checks office inventory of supplies, forms, brochures, and promotional items and replenish as needed

 

Performs general office filing

 

Processes incoming mail and faxes

 

Assists in reviewing volunteer travel forms as needed

 

Manages the office in the absence of the District Ombudsman Manager

 

Answer the phone and maintains phone log for all incoming calls

 

Check and respond to voicemails

 

Performs other duties as assigned

KNOWLEDGE SKILLS & ABILITIES REQUIRED:

 

Ability to communicate effectively both verbally and in writing as appropriate to the position

Ability to type 45 CWPM

Possess good organizational skills

Knowledge of relevant software used by the program

 

 

SPECIAL NOTE:

If selected for employment the applicant will be required to become ta certified Ombudsman upon time frame set by employer.

Preference will be given to the Department of Elder Affairs employees.

BACKGROUND CHECKS:

A Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position.

APPLICANT INFORMATION:

Applicants should apply on-line via the People First Website https://peoplefirst.myflorida.com by 11:59 p.m. (EST) on the closing date of the position vacancy advertisement but are strongly encouraged to apply by 6:00 p.m. on the closing date to avoid any system down times or any other complications that may arise.

 

If you have problems applying on-line, call the People First Service Center at 1-877-562-7287. Paper applications will not be accepted by the agency.

 

The Department of Elder Affairs is an "older worker-friendly" employer and also lists vacancies on the Silver Edition website, found at http://silver.employflorida.com, that connects persons age 50 and older with other businesses/volunteer organizations/employers who specify they are "older worker-friendly."

 

The Department of Elder Affairs is an E-Verify employer and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each New Employee’s I-9 Form to confirm work eligibility.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Orlando

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