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DEP - ADMINISTRATIVE ASSISTANT II - 37011130 - Div of Env Asmnt & Restoration

Date: Nov 28, 2017

Location: TALLAHASSEE, FL, US, 32399-2400

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Requisition No: 25177 

Agency: Environmental Protection

Working Title: DEP - ADMINISTRATIVE ASSISTANT II - 37011130 - Div of Env Asmnt & Restoration

Position Number: 37011130 

Salary:  $2,445.37 monthly (hiring at base of the position title) 

Posting Closing Date: 12/12/2017 

Division of Environmental Assessment and Restoration

Chemistry Program

 

Advertisement – OPEN COMPETITIVE Opportunity

 

ADMINISTRATIVE ASSISTANT II

Position Number 37011130

 

The Chemistry Program is accepting applications for a full-time Career Service Administrative Assistant II position.

 

Summary of Duties: In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as any and all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position.

 

The incumbent is responsible for supporting all aspects of the laboratory’s chemical equipment and supply systems including purchasing and inventory control systems; Uses knowledge of laboratory operating procedures and inventory control systems to initiate orders for appropriate materials; Ensures that requested purchases are appropriate and cost effective; Coordinates with the Department’s Purchasing Office and uses purchasing software systems to order and track purchase orders; Initiates and tracks the status of Purchasing Card (P-Card) expenditures; Reconciles the receipt of goods and services with purchase requests and orders; Records and inventories received goods as necessary.  Ensures proper handling and storage of items purchased for the Chemistry Program and maintains inventory of the stock room to ensure integrity; Manages and maintains the laboratory’s inventory databases for the following: equipment, specialized lab chemicals and laboratory supplies; Generates monthly reports of chemical and supply consumption for management use as directed;

 

Archives documents using the State archival system; Tracks archived documents using the Laboratory Document Control System.

 

Prepares and distributes the monthly operating report and expense report for the Chemistry Laboratory; Uses software tools to acquire and compile data necessary to track the activities and expenditures contained within each report.

 

Maintains and generates security badges for employees; Tracks control of all temporary and visitor badges;

 

Oversees equipment inventory for the Chemistry Program; Conducts an annual equipment inventory and submits timely reports to the DEP Property Section.  Works with staff to reconcile any discrepancies noted in the inventory.

 

Coordinates work assignments with other Laboratory administrative and technical staff. 

 

Performs other related duties as requested.

 

Knowledge, Skills and Abilities (Essential):

 

1.  Knowledge administrative principles and practices.

2.  Knowledge of office procedures and practices.

3.  Knowledge of laboratory software systems for inventory control;

4.  Knowledge of laboratory operations management for laboratory supply and inventory control systems;

5.  Knowledge of the state purchasing system (My Florida Market Place), rules and requirements;

6.  Knowledge of software packages for the generation of documents; spreadsheets and information management (specifically MS Excel, MS Word, Adobe Acrobat Professional);

7.  Ability to understand terminology used in the Chemistry program;

8.  Ability to prepare management and technical reports;

9.  Ability to use computers and related hardware;

10. Ability to understand and follow policy direction and rules applicable to purchasing and administrative requirements;

11.  Ability to deal with the public in a tactful and courteous manner;

12.  Ability to work independently, when required.

13.  Ability to plan, organize and coordinate work assignments;

14.  Ability to communicate effectively both verbally and in writing;

15.  Ability to establish and maintain effective working relationships with others;

16.  Ability to utilize problem-solving techniques;

17.  Ability to maintain a valid driver’s license and travel.

 

Knowledge, Skills and Abilities (Preferred):

 

18. Skill in using the state purchasing system, My Florida Market Place;

 

Position Requirements: State of Florida Driver’s License and travel.

 

Position location:                    Bob Martinez Center, Jerry E Brooks Environmental Laboratory

                        2600 Blair Stone Road, Tallahassee, Florida 32399-2400

 

 

Persons interested in applying for this position must submit a completed State of Florida Employment Application through the People First System.

 

For questions concerning this position, please contact:

 

Barbie Wozniak, Administrative Assistant II

(850) 245-8058

barbie.wozniak@dep.state.fl.us

   

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.