68021078 - ADMINISTRATIVE SECRETARY

Requisition No: 853155 

Agency: Agency for Health Care Administration

Working Title: 68021078 - ADMINISTRATIVE SECRETARY

 Pay Plan: Career Service

Position Number: 68021078 

Salary:  $1,298.46 Biweekly 

Posting Closing Date: 05/27/2025 

Total Compensation Estimator Tool

The Agency for Health Care Administration is Florida's chief health policy and planning entity.

The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.

Under the direction of Agency Secretary Shevaun L. Harris, the Agency is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation.

Agency Objectives:

HIGH QUALITY

Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.

TRANSPARENT

Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.

COST-EFFECTIVE

Leveraging Florida’s buying power in delivering high quality care at the lowest cost to taxpayers.

Position Overview:

Successful completion of a criminal background investigation is a condition of employment.

This position has been identified as mission essential.

The incumbent in this position may be required to work during the weekend or on holidays.

In addition, mission essential personnel will be required to work during disasters, to include but not limited to, work before, during and/or beyond normal work hours or days in the event of an emergency.

Emergency work may involve the incumbent to work in another county or staffing location to assist other State Agencies with emergency work.

Emergency duties may include, but limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Types and proofs correspondence, reports, records, facility evaluation summaries, extended duration reviews, and other documents for health care facilities as required; having finished product ready for submission or signature. 

Organizes licensure and certification materials, properly prepares packages, successfully files materials for all packages, completes logs, and monitors work flow. 

Ensures all packages are processed within 10 days from receipt. 

Prepares, organizes, maintains and mails all licensure and certification reports to providers. 

Routes documents and assignments per office standards.

Prepares daily bulk mailings and other specialized project generation. 

Maintains monthly ALF staff meeting minutes as required.

Receives incoming telephone calls, answering promptly and courteously; screens all calls relays to appropriate persons, if necessary. 

Places outgoing calls for supervisor as required.

May perform all clerical functions related to a particular phase of a program for which the supervisor is responsible. 

Provides general administrative support to assigned professional staff. 

Maintains FPSS logs. 

Independently verifies, checks and examines technical and complex forms and reports for accuracy, completeness, compliance with agency standards and policies and adequacy.

Performs related work as required.

A good attendance record is essential for any individual in this position as the work involved occurs daily and is time-critical.  The individual in this position is expected to report to work daily and on time.  Leave must be requested in advance except in emergency circumstances not under the control of the employee.

This position is being hired at the rate of $1,298.46 Biweekly and is non-negotiable.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

     •         State Group Insurance Coverage Options, including health, life, dental, vision, and other  supplemental insurance options;

     •         Flexible Spending Accounts;

     •         State of Florida retirement options, including employer contributions;

     •         Generous annual and sick leave benefits;

     •         9 paid holidays a year and 1 Personal Holiday each year;

     •         Career advancement opportunities;

     •         Tuition waiver for courses offered by Florida’s nationally ranked State University System ;

     •         Training and professional development opportunities;

     •         And more!

Join us at the Agency for Health Care Administration in fulfilling our mission to provide “Better Health Care for all Floridians.”

All applicants must ensure that all employment and detailed information about work experience is listed on your applicant profile and/or resumé (including dates of employment, previous employment contact information, reason for leaving, military service, self-employment, internships, etc.) and that gaps in employment are explained.  Applicants who do not provide all information necessary to meet the minimum requirements will not be considered for this position.

Contact  Joy Walerski @ 727-552-1949

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge, skills and abilities, including utilization of equipment, required for the position:

Ability to work independently. 

Typing skills including proper format of letters, memoranda, and reports with correct grammatical usage.

Ability to utilize microcomputer equipment and software to enter, retrieve, and manipulate data required to perform licensure functions.

MINIMUM QUALIFICATIONS REQUIREMENTS

A minimum of two years of secretarial or clerical work experience

A high school diploma or its equivalent can substitute for one year of the required work experience

College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.  

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: JOY WALERSKI 727-552-1949

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.