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OPS ADMINISTRATIVE SECRETARY - 68900247

Date: Jun 16, 2017

Location: DORAL, FL, US, 33166

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 13510 

Agency: Agency for Health Care Administration

Working Title: OPS ADMINISTRATIVE SECRETARY - 68900247

Position Number: 68900247 

Salary:  $12.00/ hourly 

Posting Closing Date: 06/30/2017 

This is a full time support position in the Miami office of the Bureau of Medicaid Program Integrity (MPI) that performs duties of an administrative nature.  The incumbent has the responsibility for facilitating the operations of the work unit and performing secretarial duties for the Agency Administrator.  The incumbent is responsible for the accurate and timely execution of the following responsibilities:

Serving as the front desk clerk in the reception area of the MPI-Miami field office.

Receiving and promptly routing telephone calls to staff within the office or other program staff, as appropriate.  Ensuring telephone coverage during any absences.

Receiving and distributing incoming mail on a daily basis to administrator and unit staff.  Ensuring that outgoing correspondence is addressed accurately and mailed on a timely basis.

Typing and proofreading correspondence, reports, memos and letters, etc. for unit staff. 

Coordinating the photocopying and assembly of written materials for unit staff including materials for legal proceedings such as administrative hearings.

Maintaining the office file system.  Preparing reports, spreadsheets, other documents, and presentations for use by the unit.

Completing travel arrangements for office staff, including travel reimbursement vouchers and pertinent documents.

Performing related work as required.
  

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of general office equipment (copiers, scanners, faxes, printers, etc.);
  • Ability to use Microsoft Office software; ability to deal with the public in a professional manner;
  • Ability to work independently and with others; ability to multi-task;
  • Ability to plan, organize, and complete work assignments in a timely manner.

 

MINIMUM QUALIFICATIONS:

  • Two years of secretarial or clerical work experience supporting a staff of six to eight people is preferred. 
  • One year of professional use of computer software programs Outlook, Word, Excel, and PowerPoint is preferred.

 

CONTACT PERSON: Nnenna Howard 850-412-4600

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Miami

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