OPS CORP DOC/ELECTION RECORDS EXAMINER - 42902984

Requisition No: 843046 

Agency: Agriculture and Consumer Services

Working Title: OPS CORP DOC/ELECTION RECORDS EXAMINER - 42902984

 Pay Plan: Temp

Position Number: 42902984 

Salary:  $15.00 hourly 

Posting Closing Date: 12/24/2024 

Total Compensation Estimator Tool

OPS CORPORATE DOCUMENT/ELECTION RECORDS EXAMINER

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
 

DIVISION OF LICENSING
 

***OPEN COMPETITIVE OPPORTUNITY***
 

THIS IS A FULL-TIME OTHER PERSONAL SERVICES (OPS) POSITION***

CONTACT:
 

Mary Ross (305) 639-3527
 

MINIMUM REQUIREMENTS:
 

A high school diploma or its equivalent and two (2) years of secretarial or clerical work experience.
 

College education from an accredited institution may be substituted at the rate of 30 semester or 45-quarter hours for each year of the required clerical work experience.
 

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.  A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org)
 

***ATTENTION CANDIDATES***
 

To be considered for a position with the Florida Department of Agriculture and Consumer Services:
 

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

NOTES:
 

Successful applicants must pass a background screening, including fingerprinting, as a condition of employment.
 

This advertisement may be used to fill multiple positions.
 

JOB DUTIES:
 

Administers exceptional customer service by providing application intake for individuals and agencies licensed under Chapter 493, Florida Statutes, and for new and renewal concealed weapon license applications under section 790.06, Florida Statutes.
 

Applicant intake includes the following: maintaining the appointment calendar; examination and analysis of application and supporting documentation to verify completion; notarization administration of oath of the application; electronically scanning the applicant's fingerprints; digitally photographing the applicant; and payment processing.
 

Issues and prints renewal licenses.
 

Performs appropriate data entry to maintain records and statistics using a complex interactive computer database, specifically, the electronic document management system (EDMS). 
 

Responds to applicant and licensee inquiries regarding statutory and procedural eligibility requirements for applications and renewals. Interprets policies, procedures and applicable Florida Statutes. Reviews applications, fingerprints and other documentation to determine the action(s) required to complete the processing of an application or renewal application. The incumbent must have a thorough working knowledge of a variety of integrated software packages to request and direct research necessary to resolve licensing problems. 
 

Assists hearing officers in conducting informal hearings held in the regional office, administers oath to hearing witnesses and performs appropriate data entry for hearing documents.
 

Performs other related duties as required.
 

KNOWLEDGE, SKILLS, AND ABILITIES:
 

• Skill in providing high-level customer service to internal and external customers.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of basic computer operations.
• Knowledge of Chapter 493 and section 790.06, F.S.
• Knowledge of Outlook, Microsoft Word and Excel.
• Knowledge of general office procedures and practices.
• Ability to organize and maintain filing systems.
• Ability to review data for accuracy and completeness.
• Ability to establish and maintain effective working relationships with others.
• Ability to work well independently.
• Ability to follow instructions.
• Ability to scan records.
   

The Benefits of Working for the State of Florida

Working for the State of Florida as an OPS employee is more than just a paycheck. 
 

• Participation in state group insurance (must meet eligibility requirements*);
• Participation in the Florida Deferred Compensation Plan (457b).  For additional details and online enrollment visit MyFloridaDeferredComp.com;

• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information visit Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan (Does not apply to previous FRS Retirees);
• Flexible Spending Accounts; For a more benefits information, visit www.mybenefits.myflorida.com;
• Employee Assistance Program (EAP).

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to People First at 877-562-7287 or go to: https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.