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OPS SENIOR CLERK - 64906017

Date: Sep 11, 2019

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 73262 

Agency: Department of Health

Working Title: OPS SENIOR CLERK - 64906017

Position Number: 64906017 

Salary:  $16.50 per hour 

Posting Closing Date: 09/26/2019 

OPEN COMPETITIVE ACTIVITY

64906017

OPS SENIOR CLERK PENDING RECLASSIFICATION TO OPS STAFF ASSISTANT

This is an OPS (Other Personal Services) positions and as such no paid time off is offered. Health benefits will be offered for full-time employment.  OPS employees are eligible to participate in a deferred compensation plan.

We request that all applications be completed with People First - no faxed or mailed applications to the agency. Experience, education, and/or training used to meet the minimum qualifications and in response to the qualifying questions must be verifiable through information contained in your application.

When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month, and year) identifying company name or if unemployed. Incomplete applications will not be considered.

DUTIES & RESPONSIBILITIES

This position is assigned to the Florida Department of Health in Broward County Community Health section under the direct supervision of the Opioid to Action Program Manager with primary responsibility for providing high-level administrative support and specialized duties for the Opioid to Action Program. The essential functions of the Staff assistant:

Provides administrative support to the Opioid to Action Program Manager by conducting research, coordinating special projects, prioritizing and disseminating high-volume email messages, answering telephones, assisting with program management, performing administrative and clerical functions. 

Produces letters, memoranda, contracts, budget proposals pertinent to Opioid to Action Program operations which encompass state and county budgets and grants.  Attends meetings and records and transcribes minutes. Compiles and categorizes information between subsection Directors/Supervisors, Executive Directors and Community Health Director.  Schedules meetings, trainings, conferences, travel arrangements and travel reimbursements for the Community Health Director and staff.    

Receives visitors, arranges conference calls, assists with the preparation of publications and other written materials.  Coordinates office services.

Assists in the preparation of budgets, budget amendments and budget requests.  Monitors Administrative Services Level 4 (28) budget and advises Budget Analyst of discrepancies. Assigned responsibility for maintaining information in accordance with state and federal statutes, rules, regulations, and Department of Health policy as it relates to Information Custodian, Delegation of Authority. 

Tracks and follows-up on assignments to assure that they are completed in a timely manner. Coordinates the initiation and data entry of all Community Health purchase requisitions in My Florida Market Place; follows-up as may be needed or required. 

Tracks personnel actions requests throughout the approval process.  Utilizes Financial & Information Reporting System for data collection and reports.

Responsible for the preparation of purchasing and the approval of purchasing including the assignment and responsibility of a Purchasing Card.

Performs other related duties as required. 

KNOWLEDGE SKILLS & ABILITIES

  • Knowledge of general office procedures and practices and ability to implement them.
  • Basic arithmetic, office procedures and practices.
  • Knowledge of public agencies involved in health and human services and Community Based Organizations in Broward County. 
  • Excellent customer service skills.
  • Excellent typing and computer skills needed including knowledge of Excel and Microsoft Word.
  • Ability to speak clearly and correctly, listen effectively, record and evaluate data.
  • Ability to plan and organize work assignments and establish and maintain effective working relationships with others.
  • Ability to work evenings and weekends
  • Ability to collect data and compile reports and correspondence.
  • Ability to communicate effectively and to establish and maintain effective working relationships with others.

MINIMUM QUALIFICATIONS

  •  Bachelor's degree from an accredited college or university. 
  • Prior experience working in a healthcare setting.
  • Valid driver's license.
  • Able to work evenings and weekends as required by program needs.

PREFERRED QUALIFICATIONS

  • Knowledge of medical terminology.
  • Experience with Microsoft Office Products.

 This position requires a security background check and/or drug screening and participation in direct deposit. 

Any misrepresentations or omissions will disqualify you from employment consideration.

You will be required to provide your Social Security Number (SSN) to conduct this background check.

You will be required to provide proof of education in the form of a degree or transcript. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.  

  

Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Fort Lauderdale
Nearest Secondary Market: Miami