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RECORDS AND FUNDS ADMINISTRATOR - 55012595

Date: Jun 13, 2018

Location: FORT LAUDERDALE, FL, US, 33309

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Requisition No: 38001 

Agency: Department of Transportation

Working Title: RECORDS AND FUNDS ADMINISTRATOR - 55012595

Position Number: 55012595 

Salary:  $35,573.49 - $46,036.28 

Posting Closing Date: 06/22/2018 

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

451 / Right of Way Management Services

OPEN COMPETITIVE

Select Exempt

 

 

CONTACT PERSON:  Colleen Saunders

CONTACT PHONE NUMBER:  (954) 777-4242

 

For benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com/

 

SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

 

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to qualified individuals with disabilities may be provided.  Interested persons should contact the Florida Department of Transportation’s Equal Opportunity Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-4747 for assistance.  

 

POSITION DESCRIPTION:  Supervise staff in project close-out activities in accordance with state and federal procedures, electronic recordkeeping systems, and the project destruction program.  Ensure the technical integrity of Records Management, document, parcel information and parcel register are updated in the Right of Way Management System (RWMS).

 

Supervise and direct subordinates in the preparation and auditing of various highly technical invoices relating to all phases of acquisition through the eminent domain process. Provides required accounting and auditing skills in order to review and approve prepared Right of Way Invoice Transmittals (RIT), Contract Invoice Transmittals (CIT) and Deposit Invoice Transmittals (DIT).  Maintain detailed accounting of processed invoices in order to monitor payment information and fiscal year activities for Funds Management.  Utilize and maintain the Right of Way Management System (RWMS) as it relates to these activities.    Provide back-up assistance to Funds Management staff as required.

 

Supervise and direct subordinates in the daily activities, use, and maintenance, of a large bulk storage area set aside for the Right of Way archives.    Provide back-up assistance to Records Management staff as required.  Performs employee evaluation and recommends employment actions.

 

Supervise and direct subordinates in funds management, including Warrant Control Officer and Warrant Custodian’s activities, procurement of goods and services and initiate and modify work program change request.

 

Coordinates the electronic recordkeeping systems utilized to preserve permanent Right of Way documents.  Maintain an inventory of all data stored on electronic media, integrate the management of electronic records with established Records Management systems, and provide assistance to users of electronic record systems.

 

Performs the annual District-wide inventory scanning for Right of Way.   Monitor the receipt and distribution of equipment or materials added to the inventory.  Conduct routine audits to verify inventory location.  Coordinate the disposal of surplus property in accordance with established policies and procedures. 

 

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of right of way records and funds management policies and procedures.  Knowledge of supervisory principles and practices.  Knowledge of the methods of data collection and analysis.  Ability to manage independent work units.  Ability to supervise people.  Ability to independently conduct daily administrative activities. Ability to track specific activities by utilizing database and/or spreadsheet applications. Ability to create clear, concise correspondence utilizing e-mail and word processing applications.  Ability to communicate technical information effectively orally and in writing.  Ability to work independently. Ability to establish and maintain effective working relationships with others. 

  

OTHER JOB RELATED REQUIREMENTS: This position is responsible for adhering to the provisions and requirements of Section 215.422, F.S. related State Comptroller's rules and Department of Transportation's invoice processing and warrant distribution procedures.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Fort Lauderdale
Nearest Secondary Market: Miami