ADMINISTRATIVE SECRETARY - 68037829

Requisition No: 15514 

Agency: Agency for Health Care Administration

Working Title: ADMINISTRATIVE SECRETARY - 68037829

Position Number: 68037829 

Salary:  $863.60 BI WEEKLY 

Posting Closing Date: 07/21/2017 

This is an administrative position in the Fort Myers Medicaid Field Office, within the Bureau of Recipient and Provider Assistance within the Division of Medicaid, Agency for Health Care Administration. This Medicaid Field Office also houses the Medicaid Complaint Operations Center and Medicaid Fair Hearings Coordination Unit.  The incumbent in this position is responsible for providing clerical assistance to Field Office staff in the Medicaid Fair Hearings Coordination Unit. The incumbent in this position shall maintain up-to-date knowledge of the Florida Medicaid program and the operation of the Medicaid field office.

The incumbent shall process written requests for Medicaid Fair Hearings by entering the request details into the fair hearing module and uploading a copy of the request notice. Conducts basic research to ensure requests are entered correctly. The incumbent shall forward new Medicaid Fair Hearing requests to the Office of Appeal Hearings (OAH) upon receipt. Adds all new hearing requests to the pending scheduling calendar.

The incumbent shall perform all needed clerical duties in the office including, but not limited to the following. Receives, screens and routes telephone calls related to policy and procedures and shares the reception duty for the office. Receives, screens, and distributes all incoming mail. Prepares, meters, and distributes outgoing mail. Assures pick-up and delivery of mail. Utilizes Microsoft Office, and inputs data in a timely and accurate manner. Operates and/or utilizes a variety of standard business and office machines and equipment including: computer, mail meter, fax machine, copier, etc. Serves as back-up for processing travel vouchers.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to answer telephone calls in a courteous manner and route call appropriately.
• Ability to communicate effectively, verbally and in writing.
• Ability to determine work priorities, assign work and ensure proper completion of work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to organize files and other records.
• Ability to prepare correspondence and administrative reports using correct spelling and punctuation.
• Ability to proofread typed material and other documents for errors and make necessary corrections.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to use databases.
• Ability to utilize Microsoft Office Suite.   
• Ability to work independently.
• Knowledge of Medicaid programs and policies.
• Knowledge of modern office practices, systems and equipment

MINIMUM QUALIFCATIONS:

Two (2) years of secretarial or office clerical work experience, including one (1) year of direct data entry experience, as verified on the application.
Preference will be given to applicants with two  (2) years of secretarial or office clerical work experience, including two (2) years of direct data entry experience, and a High School diploma, or its equivalent.
College education from an accredited instruction can subsume at the rate of 30 semester or 45 quarter hours up to one (1) year of the required experience. Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

CONTACT PERSON: JANE KLOSZEWSKI (239) 335-1267

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.