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SENIOR WORD PROCESSING SYSTEMS OPERATOR - 48007187

Date:  Nov 25, 2022
Location: 

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No: 741482 

Agency: Department of Education

Working Title: SENIOR WORD PROCESSING SYSTEMS OPERATOR - 48007187

Position Number: 48007187 

Salary:  $31,200.00 Annually 

Posting Closing Date: 12/31/2022 

DIVISION OF BLIND SERVICES
LOCATION:  Gainesville (Alachua County)

SUCCESSFUL COMPLETION OF A LEVEL 2 BACKGROUND SCREENING IS A CONDITION OF EMPLOYMENT

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

ALL EMPLOYMENT GAPS MUST BE EXPLAINED AND INCLUDED WITH WORK HISTORY WHEN APPLYING.

**THIS IS A STATE OF FLORIDA CAREER SERVICE OPPORTUNITY**

 

Job Description:

The incumbent in this position will work for the Division of Blind Services (DBS) as the Senior Word Processor (SWP) in the District 03 Satellite Office located in Gainesville, Florida. The incumbent will perform work drafting correspondence, reports, memorandums, forms, and/or other material from rough draft, corrected copy or voice recording and may perform other clerical duties as assigned.  This position will serve as the primary receptionist for the office.  The incumbent in this position may also serve as the back-up Human Resource Liaison for the office as needed.  Additional duties may include processing travel reimbursements, authorizations, securing travel accommodations and assisting with fleet duties which may include scheduling maintenance on the state vehicle, ensuring the vehicle is clean and has fuel and assisting with vehicle/mileage reports as needed.
 

Examples of Work:

  • Types from rough draft, corrected copy or previous version displayed on screen, using a computer.
  • Types from recorded dictation.
  • Addresses envelopes or prepares envelope labels using a computer.
  • Gathers and arranges material to be typed, following instructions.
  • Adjusts settings for format, page layout, line spacing and other style requirements.
  • Checks completed work for spelling, grammar, punctuation, and format.
  • Stores completed documents on computer hard drive or a data storage medium.
  • Prints and makes copies of work.
  • Files and stores completed documents.
  • Collates pages of reports and other documents prepared.
  • Sorts and distributes mail.
  • Answers telephones.
  • Operates duplicating machine.
  • Transmits work electronically to other locations.
  • Computes and verifies totals on report forms, requisitions or bills using an adding machine or calculator.
  • Keeps records of work performed.
  • Uses data entry devices such as an optical scanner to input data into a computer for revision or editing.
  • Completes Human Resource (HR) duties as needed which may include preparing and routing personnel packets, assisting with hiring and recruitment, scheduling interviews, and preparing forms.
  • Assists with fleet duties which may include maintenance, cleaning and fueling of state vehicles as well as preparing mileage reports. 
  • Prepares travel authorizations, reimbursements, secures accommodations and may assist with p-card transactions and data entry into the STMS or WORKS travel systems.
     

Minimum Qualifications:

  • Two years of work experience in the operation of word processing equipment; or
  • Three years of secretarial or clerical work experience; or
  • Possession of a Certified Administrative Professional Certificate.
  • Completion of 720 classroom hours of vocational/technical training in word processing at an accredited institution can substitute for one year of the required word processing experience.
  • College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for a maximum of two years of the required secretarial or clerical work experience or one year of the required word processing experience.
  • Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for a maximum of two years of the required secretarial or clerical work experience or one year of the required word processing experience.
  • A high school diploma or its equivalent can substitute for one year of the required secretarial or clerical work experience.
  • A valid driver’s license.
     

Knowledge, Skills and Abilities:

  • Knowledge of correct spelling, punctuation, and grammar usage.
  • Knowledge of letter, report, and tabular formats.
  • Skill in typing.
  • Ability to operate word processing equipment.
  • Ability to use correct spelling, punctuation, and grammar.
  • Ability to type letters, memoranda, charts, and other standard business forms in correct format.
  • Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.

 

To be considered for a position with the Division of Blind Services:

  • All fields in the candidate profile must be completed.
  • Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. Putting "see resume" does not substitute for completing all sections of the candidate profile.
  • Responses to qualifying questions must be verifiable in the candidate profile. Not all applicants will be interviewed. Preference will be given for qualifying veterans, employees in layoff status and qualified candidates based on a review of their overall scores, KSAs, primary and supplemental applications, as well as completion of any required work samples, willingness questionnaires, and behavioral/personality/skills tests, and interview responses, as applicable. References and file reviews from previous employment will be verified to determine suitability.
  • •Resumes and other documentation can be attached to provide additional information.
  • •Individuals lacking the ability to competently do the job and those who are unable to positively contribute to a productive team environment, need not apply.
  • The successful candidate must be able to pass a Level II Background screening.
  • All previous periods of employment must be listed and accounted for.
     

The Florida Division of Blind Services is committed

to increasing recruitment and hiring of Veterans and individuals with disabilities and

improving employment outcomes.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Gainesville