STAFF ASSISTANT - 42001454 (FOR INTERNAL AGENCY EMPLOYEES ONLY)

Requisition No: 864977 

Agency: Agriculture and Consumer Services

Working Title: STAFF ASSISTANT - 42001454 (FOR INTERNAL AGENCY EMPLOYEES ONLY)

 Pay Plan: Career Service

Position Number: 42001454 

Salary:  $39,000.00 - $42,900.00 

Posting Closing Date: 11/17/2025 

Total Compensation Estimator Tool

STAFF ASSISTANT

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF PLANT INDUSTRY

***INTERNAL AGENCY OPPORTUNITY--
ONLY CURRENT EMPLOYEES OF THE FLORIDA DEPARTMENT OF
AGRICULTURE AND CONSUMER SERVICES WILL BE CONSIDERED.***

CONTACT:              

David Joseph, phone (352) 395-4723

MINIMUM REQUIREMENTS:

A high school diploma or its equivalent and three (3) years of secretarial or clerical work experience.

College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

Requires possession of a valid Class E driver license.

EDUCATIONAL NOTE: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency.  A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org) 

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
  
  

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

NOTES:

To maintain fairness and integrity in our hiring process, the use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews is strictly prohibited. Applicants must provide their own, authentic responses during all stages of the evaluation and recruitment process. Any candidate found using AI to assist in their answers will be disqualified from consideration.

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

This position serves as Staff Assistant to the Maintenance and Construction Superintendent for the Division of Plant Industry.

Processes P-card charges, invoices, purchase orders, and requisitions for approval through the Division Fiscal Office.  Maintains records of purchases, purchase orders, requisitions, and bids.  Assists with scanning and uploading supporting documents into required systems. 

Completes monthly vehicle logs for maintenance.  Updates and maintains the work order database.  Orders Maintenance shop supplies.  Maintains and updates the DPI Maintenance SharePoint site.

Assists supervisor with project management and annual records inventory. 

Assists in hiring and training OPS custodial workers. Assists with custodial duties when understaffed or as needed.

Makes travel and hotel reservations for the supervisor. Processes supervisor’s travel requests and reimbursements.

Performs other related duties as required by the supervisor.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Knowledge and experience with spreadsheets, databases, and web-based programs. 
• Skill in performing basic math, writing, and problem-solving.
• Skill in completing and maintaining accurate records.
• Ability to organize tasks simultaneously, prioritize work, and follow through on completing tasks within defined timelines.
• Ability to sort data alphabetically and categorically.
• Ability to record information and file accurately.
• Ability to effectively communicate, verbally and in writing. 
• Ability to work with others in a calm, professional and courteous manner.
• Ability to lift up to 50 pounds.
  
  

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!
  
  

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.