FINAL ESTIMATES SPECIALIST II - 55003872

Requisition No: 842568 

Agency: Department of Transportation

Working Title: FINAL ESTIMATES SPECIALIST II - 55003872

 Pay Plan: Career Service

Position Number: 55003872 

Salary:  $56,007.82 - $72,480.71 

Posting Closing Date: 12/22/2024 

Total Compensation Estimator Tool

State of Florida Department of Transportation

Job Posting Description

206 / District Construction

Open Competitive

Career Service

Contact Person: Taylor Combs

Contact Phone Number: 386-961-7558

Contact Email Address: Taylor.Combs@dot.state.fl.us

Anticipated Bi-Weekly Hiring Salary: $2,534.29

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.  Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.  

POSITION DESCRIPTION:

Determines that all calculations and/or field measurements for pay quantities are complete and mathematically correct and are substantiated by field records (Tally Sheets, Field Books, Plan Dimensions) or other forms of acceptable site source records utilizing risk based statistics for all assigned projects.

Establishes that quantities are summarized, area computer outputs and cross sections are verified and coordinate bound. Verifies that the final quantities have been correctly transferred to the final estimate form. Determines that placement of various pay items appear reasonable when correlated with limits of other pay items in the vicinity. Verifies that the final plans reflect the revised pay items. Receive and compile material certification submittals to location Materials Office upon completion of projects. This includes research into Materials Acceptance Certification System (MAC) for missing, incomplete or failing test results.

Audits assigned Final Estimate packages for completeness and accuracy, including multiple complex projects, and ensures conformance with contract documents and specifications and Department procedures. Makes technical geometric and mathematical calculations. Prepares a Post Audit Review (PAR) report on each submittal detailing errors and omissions, if any. Receives and inventories the Final Estimate submittal packages for completeness. Prepare reports as necessary, including to update District Final Estimates Manager of PAR results. Maintain spreadsheet of all passed projects that includes construction time and money measures. Draft report with explanations of any project exceeding these measures for submission to the District Construction Services Manager.

Processes final estimates to update quantities to match the Estimates Quantities Report, before final estimate package is forwarded to District Construction Final Estimates Office. Processes offer of final payment and advises contractors of tentative quantities.

Perform all administrative functions necessary throughout project lifecycle from initial submittal of final estimates package to final closeout (including Federal Highway Administration (FHWA) closeout). This is to include the processing of unpaid bills, as-built plans, subsequent payments after Offer of Final Payment, sublet agreements, required correspondence, qualified acceptance letters (with disputed items) and Form 21-a. Ensure all project documentation has been scanned into Electronic Document Management System (EDMS). Manage records and prepare for destruction of final estimate files when statutory and procedural timeframes are met.

Utilizes information developed by Project Administrators, processes monthly and progress project payments to contractors including back checking for quality assurances and problem solving errors and nonpayment notices as needed.

Acts as Site Manager Coordinator for designated projects. Updates contract authority, adds equipment and personnel lists to contracts. Conducts “Kick-Off” meeting with Project Administrator and staff, highlighting and discussing pay items and any unique aspects of the upcoming project.

Performs on-site field reviews on project sites for all active construction projects to assist project personnel in preparing and obtaining procedurally correct records and documentation for final pay records. Prepare for, participate in and present necessary information at the semi-annual Final Estimates and Contract Administration meeting.

Serves as the liaison between Final Estimates office and project field offices. Train and guide personnel involved in Final Estimates (both in-house and consultant) in both Engineering Audit and Administrative process functions of Final Estimates. Schedules field reviews with junior Final Estimates staff for completeness of documentation or quality assurance.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of Department policies and procedures relating to Final Estimates. 
• Knowledge of the Final Estimates Process and Manuals.
• Knowledge of the concepts, terminology, principles and analytical techniques of Final Estimates.
• Knowledge of engineering design, construction, production and/or operations.
• Skill in using engineering tools, equipment and/or instruments.
• Ability to analyze and interpret engineering data.
• Ability to solve problems relating to engineering.
• Ability to perform engineering inspections.
• Ability to apply engineering quantitative techniques.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate engineering information effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to use a personal computer and department used software programs

REQUIRED LICENSURE/REGISTRATION/CERTIFICATION: 

This position requires certification in Final Estimates Level I and Level II through the Construction Training Qualification Program (CTQP). Must obtain within six (6) months and maintain thereafter.

OTHER JOB RELATED REQUIREMENTS:

This position will be required to respond before, during and following emergency situations.

MINIMUM QUALIFICATIONS:

A high school diploma or its equivalent; 2 years experience in a related field can substitute for the high school diploma or its equivalent.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.
 

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.  If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.