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PROPERTY ADMINISTRATOR III - SES - 42003163 (FOR INTERNAL AGENCY EMPLOYEES ONLY)

Date: Feb 13, 2018

Location: LAKE CITY, FL, US, 32025

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Requisition No: 29838 

Agency: Agriculture and Consumer Services

Working Title: PROPERTY ADMINISTRATOR III - SES - 42003163 (FOR INTERNAL AGENCY EMPLOYEES ONLY)

Position Number: 42003163 

Salary:  $27,926.08 - $35,213.36 

Posting Closing Date: 02/20/2018 

PROPERTY ADMINISTRATOR III - SES

FLORIDA DEPARTMENT OF AGRICULTURE & CONSUMER SERVICES

FLORIDA FOREST SERVICE

***INTERNAL AGENCY OPPORTUNITY--
ONLY CURRENT EMPLOYEES OF THE FLORIDA DEPARTMENT OF
AGRICULTURE AND CONSUMER SERVICES WILL BE CONSIDERED. ***

CONTACT:

Amy Norman, (386) 243-6223

MINIMUM REQUIREMENTS:

Five (5) years of experience in property and/or inventory control.

College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.

Requires possession of a valid Class E Driver License.

***Applicants must complete all fields in the Candidate Profile.  Work history, hours
worked and formal education are required to be considered in qualifying for
 this position.  Responses to Qualifying Questions must be verifiable in the
Candidate Profile.  Resumes and other documentation can be attached
to provide additional information.***

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities.  Qualified
individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS:

Must successfully pass a background check that includes a criminal history check, and must be approved by the Department of Correction’s Contract Manager, or designee and complete required orientation/training in the supervision of inmates, prior to assuming supervision.  Shall attend refresher training annually thereafter.

The incumbent must obtain a Forklift Safety certifications within six (6) months of appointment.

Occasional to moderate travel required. Position may respond to emergencies, including natural disasters or other type incidents requiring travel, as needed.

NOTES:

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

The anticipated hiring salary for this position is $27,926.08 annually.

JOB DUTIES:

Responsible for managing the Florida Forest Service (FFS) Central Shop warehouse facility. This requires a close working relationship with Forest Logistics and Support Services Bureau (FLS) personnel, Bureau of Finance and Accounting (F&A) personnel and the Suwannee Forestry Center (SFC) Automotive Equipment Maintenance Superintendent (AEMS). Maintains inventory control of construction materials, supplies and a wide range of components used in the daily production of various fire fighting vehicles and equipment. Works closely with the AEMS to ensure that supplies and materials are properly ordered and on hand, to maintain a steady workflow through the shop. Ensures compliance with department purchasing rules and fair and open competition in all purchasing. Ensures that only the highest quality materials and equipment are supplied to the fabrication facility. Utilizes the Warehouse Inventory Management Program (WIMP) to issue, receive and record parts and supplies from the warehouse. Conducts 100% inventory at least annually and reconciles on hand stock with the WIMP data base.

Manages the receipt and issue of new equipment into the FFS. Works with the AEMS to ensure contract compliance inspections are performed within 5 working days of receipt of equipment. Coordinates with delivering dealers for resolution of all discrepancies noted. Ensures that the SFC Accountant receives the invoice and other pertinent documentation within 48 hours of acceptance of equipment (acceptance only comes after successful compliance inspection). Follows up with the SFC accountant to ensure timely payment is made. Completes the processing by ordering fuel cards, vehicle tags and completing the “Add to Fleet” forms. Ensures the vehicles/equipment are placed properly in the yard, completely filled with fuel and keys are secured. Performs completed vehicles’ final inspection. Ensures all equipment not installed during fabrication is issued and documented in the WIMP program. Ensures the WIMP Vehicle Identification Number history report is sent to F&A for the “Add to Value” process. Ensures necessary updates to the Florida Equipment Electronic Tracking (FLEET) System are completed upon pick up of the vehicle by the owning unit. 

Manages office operations. Works with the Forestry Maintenance Administrator to plan the daily duties of supervised staff and ensure they carry out those duties. Ensures proper office protocol is followed. This includes prompt courteous service, proper phone procedures, and the proper use and security of office automation equipment. Responsible for the accuracy and timely entry of all data into the FLEET system, for the SFC fleet of equipment and new equipment purchased on behalf of the Central Shop to be distributed elsewhere. Maintains maintenance files for both SFC equipment and new equipment in accordance with FFS policies and good office practices. Cultivates interpersonal relationships that foster cooperation with customers, vendors and the different FFS and department staff necessary to do the job.

Coordinates with the Property Consultant working locally for the Forest Protection Bureau (FPB) for receiving of Federal Excess Personal Property (FEPP) and Firefighter Property Program materials and vehicles from military bases and disposal centers. Works with the FPB for proper distribution and accountability of these items statewide. Coordinates with the FLS for the sale of equipment excess to FFS’s needs. This includes FEPP vehicles and equipment, as well as state owned equipment. Ensures that proper disposal records and transfers are prepared. Through the field unit representatives and the FPB, works with fire department personnel from around the state to assist them to locate and acquire vehicles, repair parts and equipment suitable for their needs.

Performs the duties as the SFC property custodian. Provides for record keeping and transfer of all property. Schedules, plans and with the help of Forest Area Supervisors, conducts annual SFC property inventory. Acts as liaison between SFC, FLS and F&A on all matters pertaining to inventory. Is the local expert in working with the Department Asset Management “scanners”, the Florida Accounting Information Resource data base and all programs associated with the property management. Works closely with FLS to properly identify and document surplus equipment. Works with the SFC Operations Administrator and AEMS to ensure surplus equipment is properly prepared to go to auction and that it remains that way.

The only work force available for this position is medium security inmates. Must be able to retrieve between 1 and 4 inmates from Baker County Correctional Facility daily. Must be able to plan their work day, provide the necessary tools and supervise the work of these inmates. Responsible for recording “gain time” and reporting this time during the annual review.

Performs other related work as assigned, which may include the handling of revenue.

Responsible and accountable for managing budget/dollars/resources (staff, vehicles, computers, cell phones, etc.) of any assigned programs in an efficient and accountable manner.

Responsible for ensuring that assigned program areas have operational procedures and processes which result in accountability and compliance with FFS and department policies and procedures.

THE FOLLOWING BENEFITS ARE INCLUDED:

  • State of Florida Retirement package
  • 10 Paid holidays annually
  • 176 Hours of Paid Annual Leave annually.
  • 104 Hours of Paid Sick Leave annually.
  • Health Insurance - State covers the majority of health insurance premiums for Individuals & Family coverage
  • Life Insurance
  • Additional supplemental insurances available such as dental, vision, etc.
  • Tax Deferred Medical and Child Care Reimbursement Accounts available
  • Tax Deferred Savings Program available through payroll deduction
  • Uniforms provided at no cost
  • Annual boot purchase allotment

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Lake City