ADMINISTRATIVE ASSISTANT I - 37020341

Requisition No: 842487 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37020341

 Pay Plan: Career Service

Position Number: 37020341 

Salary:  $34,824.36 

Posting Closing Date: 12/30/2024 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT I (resident)

State of Florida

Department of Environmental Protection

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. 

The Work You Will Do:

ADMINISTRATIVE ASSISTANT I 37020341 (resident)

SUPERVISOR

Daniel Osborn, Park Manager, 305-289-2690

Curry Hammock State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position, providing a high level of administration to Park Manager in managing Curry Hammock State Park.  The applicant must possess good administrative skills and be able to work independently.   

The Difference You Will Make:

Florida state parks are managed and preserved for enjoyment by all through providing appropriate resource-based recreational opportunities, interpretation and education that help visitors connect to the Real Florida. 

How You Will Grow:

DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

CURRY HAMMOCK STATE PARK

56200 Overseas Highway

Marathon, Florida 33050

Striking in its seclusion along a stretch of the Keys known for development, this untarnished sanctuary will entice even the most seasoned travelers.

Curry Hammock State Park is the largest undeveloped parcel of land between Key Largo and Big Pine Key.

Curry Hammock provides vital habitat for many local and migrating species and hosts record numbers of peregrine falcons every fall.

On calm days, paddlers come and go finding their own quiet slice of paradise, and on windy, wild days, the park bubbles with the activity and excitement of kiteboarders.  

The park protects large areas of mangrove swamp, rockland hammocks and seagrass beds essential to the Florida Keys ecosystem. 

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

$2,902.03 plus $105.73 Competitive Area Differential monthly/$34,824.36 annually

Your Specific Responsibilities:

Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory.  Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.

Assists Park Manager in planning, coordinating, and implementing all administrative activities such as:  annual ticket audits, purchasing audits, budget monitoring, the overseeing of fiscal data and records, and completion of daily, weekly and monthly reports.  Assists management with purchasing, bids, work projects, requisitions, contracts, and other necessary administrative functions.  Tracks/reconciles the park’s budget.  Oversees Purchasing Card (P-card) process ensuring accuracy and timely submission.  Acts as purchasing agent for P-cards, FPO’s and requisitions.  Manage SAMAS/FLAIR reports, EMIS, Oculus, PPMTS database and future tracking systems.  Sets up and maintains all files and records of correspondence, documents, reports, and other materials relating to the park budget and purchasing.

Answers phones, operates radio equipment and maintains logs.  Assists in administrative activities related to computerized reservation system.  Explains facilities and services provided for public use, enjoyment and education; meets visitors, answers questions, provides information and directions.  Assists with daily ranger station opening/closing procedures and revenue reporting and assists with operation as needed.  Attempts to resolve visitor complaints while maintaining good public relations.  Assists with public service announcements and press releases as needed.  Provides natural and cultural history information to visitors as needed.

Assists in supervision of lower level employees (OPS office staff).  Monitors performance evaluations insuring timely submission.  Prepares Personnel Action Requests, performs timekeeper functions, and assists with hiring and Talent Management utilizing People First.

Receives and reads incoming mail, screens items that can be handled personally, forwarding the remainder to supervisor or other park staff with necessary background material.  Maintains tracking system to ensure correspondence, reports and other work is performed in a timely fashion.  Tends to telephone, answers visitor questions and delivers messages.

Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

KNOWLEDGE OF:

• administrative principles and practices
• planning, coordinating and implementing meetings, training programs and special events

SKILL IN:

• cash register operation and cash handling
• personal computer operation including Microsoft Word, Microsoft Excel, Quicken and database software
• operating general office equipment

ABILITY TO:

• understand and apply applicable rules, regulations, policies/procedures relating to administrative functions
• prepare and maintain financial records
• communicate effectively verbally and in writing
• prepare correspondence and administrative reports
• work independently
• establish and maintain effective working relationships with others
• maintain a valid driver license

Other Job Related Requirements for this position: 

• Valid driver license

POSITION OF SPECIAL TRUST REQUIREMENT:

This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S.  No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.  

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.