ADMINISTRATIVE ASSISTANT I - 37000970 1

Requisition No: 865195 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37000970 1

Position Number: 37000970 

Salary:  $2,985.36 monthly/$35,824.32 annual 

Posting Closing Date: 11/30/2025 

ADMINISTRATIVE ASSISTANT I (37000970)

State of Florida

Department of Environmental Protection

This position is located in Naples, FL

Position Overview and Responsibilities:

Delnor Wiggins Pass State Park is looking for a self-motivated park service professional to fill an Administrative Assistant I position. The applicant must possess good visitor service and administrative skills. The applicant will support the park in administrative services.

DUTIES AND RESPONSIBILITIES:

Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply. 

The Administrative Assistant plays a critical role in supporting the operational and financial functions of four Florida State Parks. This position ensures compliance with state regulations, manages fiscal and purchasing activities, supports concession and property management, and provides administrative and visitor services. The ideal candidate is detail-oriented, organized, and committed to upholding the mission of the Florida Park Service.

• Administrative and Financial Oversight:
  Assist park manager in planning, coordinating and implementing all administrative activities for such required accounting procedures as annual revenue audits, purchase order audits, budget monitoring, oversight of fiscal data, contracts and records, development and promulgation of policies and procedures to implement department guidelines, daily, weekly and monthly reports. Processes invoices, MFMP requisitions and P card transactions and other related items pertaining to the office administration for payment. Manage SAMAS/FLAIR reports, Oculus, PPMTS data base and future tracking system
• Concessions Oversight:
  Provides oversight of concessions contracts, ensuring compliance with all terms and conditions. Maintains accurate records of vendor performance, reporting, and adherence to the concession payment schedule.
• Fleet and Records Management:
  Serves as the unit’s Fleet Coordinator, entering vehicle logs into Oculus and managing requests for employee P-Cards, fuel cards, and miscellaneous fuel cards. Maintains all administrative records related to park operations, budgeting, purchasing, and correspondence in accordance with the department’s records retention schedule. Maintains accurate and up-to-date personnel files.
• Property Management:
  Manages the unit’s Property Tracking Program, conducts annual inventory, and processes documentation for the acquisition and disposition of state property. Maintains detailed property records.
• Visitor Services and Public Interaction:
  Provides information to park visitors regarding facilities and services. Responds to questions, offers directions, and works to resolve visitor concerns while maintaining positive public relations.
• Tollbooth and Staff Oversight:
  Oversees tollbooth operations and provides guidance to other employees. Ensures administrative functions run smoothly and performs tollbooth functions as necessary.

OTHER – Performs other related duties as required

Required Knowledge, Skills, and Abilities:

• Ability to follow verbal and written instructions/directions.
• Ability to communicate effectively, verbally and in writing.
• Ability to prepare and maintain financial records.
• Ability to maintain files and filing systems.
• Ability to solve complex problems.
• Ability to operate radio equipment.
• Ability to perform cash register/point of sale transactions.
• Ability to interact with visitor inquiries in a tactful and courteous manner.
• Ability to understand and apply rules, directives, policies, laws and regulations.
• Ability to prepare reports.
• Ability to work independently with minimum supervision.
• Ability to establish and maintain effective working relationships with others.
• Ability to work rotating shifts, including nights, holidays, and weekends as needed.
• Ability to maintain a valid Drivers’ License.
• Ability to successfully complete background check and fingerprinting
• Skill in personal computer operation
• Skill in operating general office equipment
• Knowledge of good public relations.
• Knowledge of basic arithmetic. 
• Knowledge of administrative principles and practices.
• Knowledge of basic accounting. 

Minimum Qualifications:

• Valid Drivers’ License

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Pay:

$2,985.36 month/$35,824.32 annual

Our Organization and Mission: 

The Florida Department of Environmental Protection (DEP) is the state’s leading agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

 Delnor Wiggins Pass State Park

11135 Gulfshore Drive N.

Naples, FL 34108

Delnor Wiggins Pass State Park, located in southwest Florida (North Naples), boasts one of the most pristine stretches of beaches in the world.  The beach is popular for sunbathing, swimming, beachcombing, snorkeling and picnicking.  Fishing, paddleboarding and kayaking along with bird watching make this one of the most popular seashore destinations in Naples.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Tuition waivers.
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommod

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.