ADMINISTRATIVE ASSISTANT I - 37020764

Requisition No: 866497 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37020764

 Pay Plan: Career Service

Position Number: 37020764 

Salary:  $2,896.67 monthly 

Posting Closing Date: 12/23/2025 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT I- 37020764

State of Florida

Department of Environmental Protection

Job Vacancy

Open Competitive

This position is located in Okeechobee, Florida

Closing Date: 12.23.2025

Position Overview and Responsibilities:

This position provides administrative and secretarial support in a variety of technical and professional areas to the Kissimmee State Park Manager and other park staff.

Assists in planning, coordinating and implementing all administrative activities involved in park operations.  Performs fiscal, purchasing, and budget tracking duties for park.  Maintains computerized budget tracking system and reconciles with FLAIR.  Provides related budget reports to park manager and district.  Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions.

DUTIES AND RESPONSIBILITIES:

This position assists in planning, coordinating and implementing all administrative activities involved in park operation.

Performs assigned fiscal audits, acts as purchasing agent, monitors and tracks park budget, prepares budget reports.  Process payment of utility bills, requisitions, and initiate purchase orders through My Florida Market Place.  Acts as primary liaison for the Purchasing Card Program System.  Maintain work project tracking forms, expenditures for projects and project files.  Ensure compliance with all purchasing regulations. Program office equipment, operate personal computer, E-Mail, Internet, multi-lines phone system, two-way radio system.  Acts as liaison for assigned personnel and worker’s compensation actions. Assist with oversight of toll collectors.  Prepare special correspondence and act as property custodian.  Assist Park Manager in budget request process.

Coordinating with the Park Manager, responds to oral and written complaints or complimentary letters, to make resolution decisions. Tracking schedules and corresponding with volunteers. Administers concession contracts and monthly inspections. Acts as liaison to park Citizen Support Organization. Answer phones and direct calls to appropriate party or take accurate messages. Act as Office Manager for office operations and ensure smooth operation of office procedures. Maintain property and personnel files.

 Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.

Assists in assuring park compliance with current division policies, procedures and programs.  Oversees and assists in training staff in proper administrative procedures and practices.  Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions.  Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations.

Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of: administrative principles and practices; office procedures and practices; basic accounting; purchasing; personal computers including Windows, Email and Internet.

Ability to: collect, evaluate, and analyze data; file; perform personnel actions; perform budget entry; prepare correspondence and administrative reports; handle multi-phone lines and two-way radio system; operate and maintain office equipment; communicate verbally and in writing; coordinate work assignments; maintain effective working relationship with others; follow written and verbal instructions; resolve customer inquiries. 

Skill in: coordinating bookings/reservations of a multipurpose facility.

Minimum Qualifications:

• Valid driver’s license

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Pay:

$2,896.67 monthly; $34,760.00 monthly

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Kissimmee Prairie Preserve State Park

33104 NW 192nd Avenue

Okeechobee, FL 34972

Located 25 miles northwest of Okeechobee, Florida, Kissimmee Prairie State Preserve protects the largest remaining stretch of Florida dry prairie, home to an array of endangered plants and animals. 

Kissimmee Prairie Preserve is Florida’s first dark sky park. It’s a popular destination for stargazing and many other low-impact outdoor recreational activities. The park welcomed over 40,000 visitors last year.

Click the attached link to learn more about this beautiful Park: 

https://www.floridastateparks.org/parks-and-trails/kissimmee-prairie-preserve-state-park

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;
• Total Compensation Estimator Tool
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

HR_VeteransPreference@dep.state.fl.us

HR_Recruitment@FloridaDEP.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.