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ADMINISTRATIVE ASSISTANT I - PENDING RECLASSIFICATION - 48004693

Date: Sep 6, 2017

Location: SUNRISE, FL, US, 33351

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Requisition No: 19706 

Agency: Department of Education

Working Title: ADMINISTRATIVE ASSISTANT I - PENDING RECLASSIFICATION - 48004693

Position Number: 48004693 

Salary:  $2,123.27 

Posting Closing Date: 09/24/2017 

 

DIVISION OF VOCATIONAL REHABILITATION
LOCATION:  SUNRISE
 ADMINISTRATIVE ASSISTANT I
Position Number: 48004693

Minimum Hiring Salary: $2,123.27 Monthly
*The salary may be negotiable dependent upon years of experience, education level and available salary rate. 

 

Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers.  Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

 

This Advertisement may be used to fill current and future vacancies for up to 6 months.

This position works in Sunrise as an Administrative Assistant I.

Minimum Requirements:

A bachelor’s degree from an accredited college or university, and one year of administrative experience.  A master’s degree from an accredited college or university can substitute for the required experience.  Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

 

Job Description:

This is independent work assisting management in providing analysis and research on a variety of administrative matters.  Work involves assignments that are broad as to objective and content and require independently making decisions and obtaining solutions by operating within well-established policies, laws, rules and guidelines.  This work helps management and professional staff accomplishes its objectives by providing administrative support including organization and control in the preparation and maintenance of documentation and materials vital to the effectiveness of the organization/unit.  The incumbent in this position can expect to be asked to do (not all inclusive) the following:

Duties and responsibilities:

  • Process a variety of routine correspondence, investigate subject matter and prepare replies.
  • Maintain current information of division policies and programs and process routine matters within established policies.
  • Review records and reports which require action and recommend solutions or courses of action.
  • Perform special assignments, research, and report preparation.
  • Perform fiscal, purchasing, statistical reporting, and other office functions assigned.
  • Attends meetings to furnish or obtain information.
  • Coordinates Area Quality Assurance Meetings, gathers data and prepares necessary reports and follow up.
  • Tracks independent counselor reviews.
  • Assists the Area Director and other staff in conducting daily administrative activities.
  • Assist in the preparation of management reports.
  • Responsible for maintaining electronic and paper reports as well as distributing the reports to appropriate entities.
  • Trains area staff on authorizations/RIMS closed case authorizations, warrant and refund information, commercial/government accounts and vendor information.  Prepares training materials and maintains attendance records of trainings.
  • Performs liaison duties for Area vendors between vendor certification, Finance and units to resolve issues.
  • Does periodic audits of all hospital authorizations for accuracy of billings/payments.
  • Functions as Financial liaison:
  • Reviews invoices/statements from all commercial vendors for Area 5 offices to ensure timely unit approval and payment by Client Payments.  Request refunds when necessary and troubleshoots problems.
  • Creates authorizations for closed cases and for cases on waiting lists
  • Assists vendors in applying and updating information
  • Assist vendors researching payments that have been unable to be resolved within VR unit offices.
  • Researches RIMS authorization and fee code problems for Area 5 staff.
  • Functions as Social Security Liaison:
  • Trains area staff in Ticket-to-Work procedures.
  • Conducts UI checks and requests/receives 1365's for Headquarters.
  • Trains area staff about the State Verification & Exchange System (SVES).
  • Updates area staff on Social Security Administration changes.
  • Attendance is an essential function of this position.
  • Performs related duties and responsibilities as assigned

 

KNOWLEDGE, SKILLS, AND ABILITIES:

 

Knowledge of administrative principles and practices

Knowledge of office procedures and practices

Knowledge of the methods of data collection

Knowledge of the principles and techniques of effective communication

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing

Ability to prepare correspondence and administrative reports

Ability to understand and apply applicable rules, regulations, policies and procedures

Ability to utilize problem-solving techniques

Ability to work independently

Ability to plan, organize and coordinate work assignments

Ability to communicate effectively

Ability to establish and maintain effective working relationships with others

 

 

 ***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.***

 

 STATE OF FLORIDA EMPLOYEE BENEFITS:

  • State of Florida Retirement - 3% Employee Contribution Required
  • 10 Paid Holidays annually
  • Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.
  • Career Service employees earn 8.667 hours of sick leave credits per month
  • Health Insurance for Individual or Family Coverage – State pays 80% of premium
  • Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee
  • Additional supplemental insurances available such as dental, vision, etc.
  • Tax Deferred Medical and Child Care Reimbursement Accounts available
  • Tax Deferred Savings Program available through payroll deduction

    Benefits information can be found on the following website:

    http://mybenefits.myflorida.com/

     

Background Screening Requirement:

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

 

All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.

 

No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.

Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Fort Lauderdale
Nearest Secondary Market: Miami