843086-DEPUTY PROGRAM DIRECTOR - 40032017

Requisition No: 843086 

Agency: Commerce

Working Title: 843086-DEPUTY PROGRAM DIRECTOR - 40032017

 Pay Plan: SES

Position Number: 40032017 

Salary:  $52,859.88 - $110,000 

Posting Closing Date: 12/27/2024 

Total Compensation Estimator Tool

JOB TYPE:    FULL TIME / SES
POSITION LOCATION:      Tallahassee, FL (relocation benefits are not available for this position) 

Deputy Program Director

(Working Title).

OPEN COMPETITIVE

www.floridajobs.org/

Your Specific Responsibilities:

Supervisory employees” are those who spend the majority of their time communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work, and who have the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action, including all employees serving as supervisors, administrators, and directors, in accordance with Section 110.205(2)(w), Florida Statutes.

Strategic and Operational Management

• Assists the FL WINS Program Director in establishing long-range strategies and administering policies and procedures to achieve FloridaCommerce operational objectives.
• Assist the FL WINS Program Director in Directing and ensuring adherence to project management processes, policies, and procedures, including those identified in the enterprise project management governance process.
• Provides consultation to leadership with respect to technology updates, technology refreshes, emerging technologies, and comparisons/options as required.
• Researches approches used by other State of Florida agencies to identify projects or processes that would benefit FloridaCommerce.
• Assist the FL WINS program Director in Monitoing and reviewing budget proposals, Legislative Budget Request (LBR), revenue distribution, travel, major purchases, monthly expenditure rates, fund balances, and budget amendments.
• Participates in the analysis of legislation, proposes new legislation and participates in legislative discovery for IT projects and initiatives.
• Manages multiple tasks, activities, and/or projects to ensure they are effectively tracked, follow Department documentation standards, and remains on schedule, within scope, and within budget.
• Assists the FL WINS Program Director in Developing and executing standards for accountability and measurements of success.
• Prepares executive level reports to provide regular updates on program status and performance.
• Ensures projects conform to Department and data center hardware, software, development, and architecture standards.
• Reviews deliverables for quality and conformance to Department standards.

Relationship Management

• Internal
  • Works with leadership and other division areas to plan the future services of the division and develop the overall program plan.
  • Works with the Department’s Security Manager to identify and mitigate security risks and issues.
  • Participates in internal and external audits/evaluations of project management procedures and activities.

• External
  • Meets and coordinates with key stakeholders, in the Reimagining Education and Career Help (REACH) office, CareerSource Florida, and other partners for new or existing programs and initiatives.
  • Assists the FL WINS Program Director with the vendor management within the Program, to include: procurement, contract management, and vendor performance.
  • Leads, assists, and/or participates in federal compliance and reporting requirements.
  • Represents the division at meetings and other forums involving programs and initiatives.

Required Knowledge, Skills, and Abilities:

• Knowledge of industry best practices, methodologies, and process improvement ideas.
• Effective communication, both verbal and written, with a wide range of audiences.
• Ability to supervise employees.
• Ability to work with and facilitate cross-functional teams, work groups and staff of all levels.
• Ability to lead group discussions and manage conflict to achieve meeting objectives.
• Ability to proactively identify problems and generate solutions.
• Ability to balance multiple priorities and quickly adjust to changing priorities.
• Ability to analyze organizational operating practices or procedures.
• Ability to communicate technical information.
• Ability to conduct meetings.
• Ability to confer with other departmental heads to coordinate activities.
• Ability to develop policies, procedures, methods, or standards.
• Ability to supervise and motivate staff.
• Ability to make presentations.
• Ability to oversee contracts.
• Ability to oversee execution of organizational or program policies.
• Ability to prepare executive level reports for management.
• Ability to use conflict resolution techniques to resolve personnel problems or grievances.
• Understanding of state budgeting and legislative processes.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Project, and Visio.

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records. 

Minimum:

• Experience as a direct supervisor or team lead.
• Experience managing large cross-functional technology projects as the project manager.
• Experience communicating with multiple audiences through a variety of communication methods.
• Experience building and maintaining business relationships with both internal and external partners including vendors.
• Experience preparing reports for a variety of audiences including internal/external stakeholders and executive leadership.
• Experience reviewing, drafting, and managing project management documents.
• Experience with budget and procurement.
• Possess a Certified Project Management Professional (PMP) or other equivalent industry standard certification.
• Duties and responsibilities of this position must be performed at the official work site of the Department.
• Travel may be required and must provide own transportation.

Preferred:

• A bachelor’s degree from an accredited college or university is preferred.  Professional or non-professional experience can substitute on a year-for-year basis for the preferred college education

Pay:

$52,859.88 - $110,000                   

Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation’s veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets.

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Work You Will Do:        

Under the direction of the Deputy Secretary of the Division of Workforce Services, this position serves as the Deputy Program Director for the FL WINS program. This position directly supports the FL WINS Program Director in providing administrative oversight and support to staff and department units engaged in business activities, such as, strategic planning, analysis, development, integration, and relationship management.  This position is also responsible for directing various initiatives from conception, initiation, requirements development, design, deployment, testing, and support for the FL WINS Program. The candidate in this position will act as the FL WINS Deputy Program Director. The incumbent will serve as a member of the Division leadership team.  

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing are a must.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.

Where You Will Work:  

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  FloridaCommerce’s main office is located in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you an experience vibrant with a unique experience, professional growth, entertainment, and culture.

Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ )

• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

*  State Group Insurance coverage options+
 (health, life, dental, vision, and other supplemental option)

*  Retirement plan options, including employer contributions (www.myfrs.com)

*  Nine paid holidays and a Personal Holiday each year

*  Annual and Sick Leave Benefits

*  Student Loan Forgiveness Program (Eligibility required)

*  Flexible Spending Accounts

*  Tuition Fee Waivers (Accepted by major Florida colleges/universities)

*  Ongoing comprehensive training provided

*  Career Growth      

*  Highly skilled, professional environment

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.