ACCOUNTING SERVICES SUPERVISOR I - SES - 77000714 1

Requisition No: 841683 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: ACCOUNTING SERVICES SUPERVISOR I - SES - 77000714 1

 Pay Plan: SES

Position Number: 77000714 

Salary:  $58,000.02 

Posting Closing Date: 12/03/2024 

Total Compensation Estimator Tool

FWC Office of Finance and Budget

Accounting Services Supervisor I - SES

Salary: $58,000.02

1875 Orange Avenue E.

Tallahassee, FL

 Office of Finance and Budget/OED

Accounting Services Supervisor I – SES  77000714

Tallahassee, Florida 

Our organization:

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. 

Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. 

Every organization has an identity that is forged not only by what it does, but by how it conducts itself.  The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative, and committed to the vitality of the state and its environment. Visit our website for more information: MyFWC.com

Requirements:

Employment in this position is contingent upon a satisfactory criminal history check (fingerprint-based) in accordance with Chapter 435, Florida Statutes. 
  

Responses to qualifying questions should be verifiable by skills and/or experience stated on the profile application and resume.  Cover letter required and should provide information regarding any gaps in employment.

Work at the FWC is cross-functional, meaning duties may cross division/office lines. The Commission expects employees to function across FWC's organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

 Minimum Qualifications:

• Seven (7) years of experience in accounting or financial management, two (2) of which must have been processing travel disbursements in FLAIR, and reconciling and approving PCard Works transactions, or 
• Bachelor’s degree in accounting, finance or related field from an accredited college or university and three (3) years of professional work experience can substitute for the required experience.

Preferred Qualifications:

Preference will be given to candidates with supervisory experience.

Duties and Responsibilities include:

 Daily Operations: 

• Manages payment and reconciliation of all unencumbered travel payment obligations; Reviews financial transactions related to unencumbered travel payments; Reviews auditing, coding, and assembling of obligations in preparation for vouchering 

• Serves as Statewide Travel Management System (STMS) Administrator and monitors user accounts, trip forms, transactions, cases, and knowledge articles 

• Coordinates transactions and works with budget, and Divisions, to ensure that the Chart of Accounts, OCAs, PIDS, etc. are utilized; Advises, interprets, and counsels employees and customers on accounting policies and procedures related to travel disbursements 

• Coordinates efforts with travel preparers, travelers, approvers, FBO Accountants, and other related areas, to ensure orderly, timely and proper handling of disbursements 

• Works with Budget and Revenue Units to identify and resolve errors that impact program budget 

 Monthly and Annual Operations: 

• Reconciles records of expenditure discrepancies to ensure all invoices and supporting documents are accurate; Completes necessary adjustments/corrections as required 

• Manages financial activity, trends, and reporting to assure compliance with funding requirements and efficient utilization of funding 

• Completes all required financial reporting in accordance with federal and state rules, policies, and procedures 

• Assists in and completes state fiscal year-end accounting requirements 

 Managerial Duties: 

• Works collaboratively with staff on development of new financial systems and policies; Creates and provides training for new/updated policies, financial system procedures, systems of record and audits 

• Provide weekly performance updates to management to ensure efficient utilization of audits and timely processing in compliance with prompt payment rules and guidelines for the state of Florida; Develops and maintains programmatic expenditure tracking tools and spreadsheets 

• Assist with creating reports, visualizations, executive briefings, and other management summaries to support program operations and management decisions 
• Performs other duties as assigned

 Knowledge, Skills and Abilities required for the position:

• Knowledge of accounting and auditing principles, methods of reviewing and analyzing financial data, and basic management principles and practices
• Knowledge of Florida Reference Guide to State Expenditures
• Ability to assess budgetary needs and formulate policies and procedures
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities; to collect, evaluate and analyze data to develop alternative recommendations; and to document work and other activities relating to the improvement of operational and management practices
• Ability to determine work priorities and ensure proper completion of work assignments; to communicate in writing and verbal effectively; to work independently, to solve problems and make decisions; and, to establish and maintain effective working relationships with others

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.