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ADMINISTRATIVE ASSISTANT I - 48007013

Date: Jan 8, 2019

Location: TALLAHASSEE, FL, US, 32399

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Requisition No: 51739 

Agency: Department of Education

Working Title: ADMINISTRATIVE ASSISTANT I - 48007013

Position Number: 48007013 

Salary:  $29,344.38 

Posting Closing Date: 01/22/2019 

*Anticipated reclassification to an Administrative Assistant II*

 

DIVISION OF BLIND SERVICES
LOCATION:Tallahassee

SUCCESSFUL COMPLETION OF A LEVEL 2 BACKGROUND SCREENING IS A CONDITION OF EMPLOYMENT.

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY.

ALL EMPLOYMENT GAPS MUST BE EXPLAINED AND INCLUDED WITH WORK HISTORY WHEN APPLYING.

 

 

Job Description

This is work providing administrative support by preparing reports, handling administrative and clerical functions such as, preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

 

Examples of Work

  • Coordinates and directs office services such as, records and budget preparations, contract management and personnel related duties to aid executives.
  • Prepares contract routing documents and assists in the preparation of contract documents.
  • Prepares and maintains records and reports, such as recommendations for solutions of administrative problems, reports, financial reports, applications and administrative orders.
  • Files, maintains, arranges for storage, retrieves or reproduces documents, records and reports.
  • Analyzes operating practices and procedures to create new or to revise existing methods.
  • Reviews, assigns, prepares and tracks correspondence.
  • Reviews and prepares agenda materials.
  • Maintains various databases.
  • Interprets administrative and operating policies and procedures.
  • Studies management methods to improve workflow, simplify reporting procedures or implement cost reductions.
  • Schedules meetings and/or conferences and travel.
  • Reads and responds to correspondence.
  • Represents executive at meetings and on the telephone.
  • Reviews and processes invoices from contractors and vendors for reimbursement or payment.

 

Minimum Qualifications

  • A bachelor's degree from an accredited college or university and two years of administrative experience.
  • A master's degree from an accredited college or university can substitute for one year of the required experience.
  • Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

 

Knowledge, Skills and Abilities

  • Knowledge of administrative principles and practices.
  • Knowledge of office procedures and practices.
  • Knowledge of the methods of data collection.
  • Knowledge of the principles and techniques of effective communication.
  • Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
  • Ability to prepare correspondence and administrative reports.
  • Ability to understand and apply applicable rules, regulations, policies and procedures.
  • Ability to utilize problem-solving techniques.
  • Ability to work independently.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.

 

The Florida Division of Blind Services is committed

to increasing recruitment and hiring of Veterans and individuals with disabilities and

improving employment outcomes.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee