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ADMINISTRATIVE ASSISTANT II - 64085532

Date: Feb 9, 2018

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 29852 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64085532

Position Number: 64085532 

Salary:  $29,344.38 

Posting Closing Date: 02/19/2018 

FLORIDA DEPARTMENT OF HEALTH

ADMINISTRATIVE ASSISTANT II - CS

OPEN COMPETITIVE

TALLAHASSEE

SALARY: $29,344.38

 

DESCRIPTION:

 

This position is directly supervised by the Regulatory Supervisor Consultant (Personnel Liaison) for the Prosecution Services Unit, Office of the General Counsel.

 

The incumbent in this position has a working knowledge of policies, procedures and statutory guidelines relating to the Personnel Liaison duties and responsibilities and assists the Personnel Liaison in ensuring compliance with rules and regulations set forth therein.  

 

  • Assists with all recruitment activity in the Prosecution Services Unit. Works with People First and Human Resources to ensure that all personnel actions, i.e. payroll and recruitment, are timely initiated and acted upon.  
  • Prepares requisitions to advertise PSU positions;
  • Assists in development of requisition language and interview questions.
  • Primary in screening applications; prepares interview packets for panel;
  • Assists managers in all aspects of recruitment process, verifying the correct organizational codes, position information, salary, and justification. 
  • Ensures new-hire paperwork is completed on their first day of work.  Ensures that candidate is fingerprinted and that results are received prior to start date
  • Oversees set-up and maintenance of personnel files for in-house use;
  • In the absence of the Personnel Liaison, guarantees continuity of recruitment process and responds to requests from General Counsel, Deputy General Counsel and managers in matters relating to recruitment.
  • Assists Personnel Liaison in role of Timekeeper for PSU employees.
  • Coordinates Leave and Attendance issues in PSU, reporting Leave Without Pay,
  • Incumbent investigates disparities in leave and attendance, FMLA and Workers Compensation issues for managers and staff; prepares responses and sends replies to all involved parties.
  • Serves as Workers Compensation liaison for PSU; oversees handling and reporting of workers’ compensation injuries and advises supervisors and staff to ensure compliance with Workers’ Compensation and Disability Leave policy.
  • Assists the Personnel Liaison and Managers in facilitating timely completion of performance planning and evaluations for PSU employees by sending reminders and providing assistance with People First, as required.
  • Other duties as needed.

     

    **NOTE: All responses provided to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida, Employment Application. **

     

    This position requires a security background check and/or drug screening and participation in direct deposit. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check.

     

    Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

     

    If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

     

    Only U.S. citizens and lawfully authorized alien workers will be hired.

     

    The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

     

    Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

     

    Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Departments VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

     

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee