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ADMINISTRATIVE SECRETARY - 68053346

Date: Jul 14, 2017

Location: TALLAHASSEE, FL, US, 32308

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 15526 

Agency: Agency for Health Care Administration

Working Title: ADMINISTRATIVE SECRETARY - 68053346

Position Number: 68053346 

Salary:  $863.60 BI WEEKLY 

Posting Closing Date: 07/21/2017 

DESCRIPTION:

 

This position will be hired at the minimum salary of $22,453.60 and is non-negotiable.  Hours are 8:00a.m.-5:00p.m., Monday through Friday.

The ideal candidate for this position must be productive under tight timeframes, balance multiple and competing priorities, and maintain goal-directed behavior. Must be able to interact courteously with others and be able to meet expectations under stressful conditions. Will have experience working alone or as part of a team in collecting, processing and sharing information relating to duties and responsibilities. Those not able to work effectively in a deadline-oriented atmosphere should not apply. A good attendance record is essential for any individual in this position as the work involved occurs daily and is time-critical.

 

This position provides administrative support to the Laboratory and In-Home Services Unit within the Bureau of Health Facility Regulation that requires:

  • Administrative and clerical functions including primary telephone support for the Unit, assisting internal and external customers with inquiries related to assigned programs of responsibility, distributing mail reports and arranging meetings.
  • Providing administrative support by preparing memos and other correspondence, handling information requests, assisting with program management, logging and tracking applications and legal orders, and assisting consultants in assigned programs of responsibility.
  • Researching, gathering, comparing and analyzing information relating to assignments and projects.
  • Maintaining files, scanning, retrieving or reproducing documents and records within the Agency's document management system, and generating reports.
  • A high level of experience with Microsoft Word, Outlook, and Internet navigation and research.
  • Extensive experience with proofreading, composition, and grammar structure.
  • Excellent customer service, communication, and time management skills.
  • Desire to work cooperatively in a team environment.

 

Knowledge, Skills, and Abilities:

  • Knowledge of office procedures and practices
  • Ability to answer a multi-line phone
  • Ability to draft letters and proofread documents
  • Ability to operate various office equipment including scanners, copiers, and fax machines, etc.
  • Ability to multi-task on a daily basis
  • Ability to work independently
  • Ability to utilize problem-solving techniques
  • Ability to understand and apply rules, regulations, policies, and procedures
  • Ability to communicate effectively both verbally and in writing
  • Ability to establish and maintain effective working relationships with others
  • Ability to adapt to changing daily workloads and prioritize workload as necessary
  • Ability to use standard office machinery, including copiers, fax machines, scanners and computers.

 

Minimum Qualifications:

Three (3) years of secretarial or office clerical work experience; a high school diploma or its equivalent can substitute for one year of the required work experience or; vocational training in secretarial science or office/business studies substituting at a rate of 720 classroom hours for each year of the required work experience or; college education from an accredited college or university substituting at the rate of 30 semester or 45 quarter hours for each year of the required work experience.

 

Preference will be given to applicants who are bilingual in English and Spanish.

 

An application must be complete, including employment and education history, to be considered for this position.

 

The working hours for this position are 8:00am to 5:00pm, Monday through Friday. Good attendance is essential for any individual in this position as the work involved occurs daily and is time-critical. The individual in this position is expected to report to work daily and on time. Leave must be requested in advance except in emergency circumstances not under the control of the employee.

 

CONTACT PERSON: JULIE RABON (850) 412-4500

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee