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ADMINISTRATIVE SECRETARY - 68059326

Date: Nov 7, 2017

Location: TALLAHASSEE, FL, US, 32308

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 17909 

Agency: Agency for Health Care Administration

Working Title: ADMINISTRATIVE SECRETARY - 68059326

Position Number: 68059326 

Salary:  $863.63- $961.54 BI WEEKLY 

Posting Closing Date: 11/19/2017 

There is a highly responsible administrative position in the Bureau of Medicaid Quality. The incumbent in this position is responsible for assisting an administrator over a section, providing support to assigned unit staff, and assist with daily bureau-wide functions.
The incumbent shall: Assist with faxing, copying, scanning, filing, purging, collating, arranging, compiling, transcribing and typing documents. They will maintain and coordinate scheduling of appointments, conferences, or meetings including space, time and place; inform participants of topics to be discussed and provide them with back ground information. They shall assist with compiling, arranging, or redacting of data and documents.
They will manage the inventory of and coordinate the purchasing of supplies and distribution to staff. They will answer and route telephone calls, coordinate the daily mail and folder distribution. Prepare and coordinate travel requests including reimbursements, P-Card reconciliations, and Florida Accounting Information Resource (FLAIR), and prepare Network Access Forms (NAFS). They shall assist with the coordination of new employees, and help with the coordination of surplus property and office moves. They will prepare and maintain invoicing (My Florida MarketPlace).
They will assist with the personnel management functions for the bureau. Assist and maintain proficiency with current personnel rules and regulations. Assist with the maintenance of position descriptions, classification specifications, records of personnel and budget actions relative to establishing new positions or effecting changes to existing positions. Assist with the advertising of position vacancies to ensure appropriate recording, review, acknowledgement and the processing of all applications. Helps with the processing of new employees.
Assist with the creation of departmental organizational charts, staff rosters and phone/fax lists. The incumbent must be able to work independently and must be able to prioritize workload, multitask and meet deadlines. The incumbent must have the ability to communicate effectively, both verbally and in writing. They must be able to work cooperatively as a member of a team, and demonstrate the indicative to seek the necessary training/resources to enable completion of assigned job functions.

 

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of administrative and office principles and practices.   
• Knowledge of the methods of data collection. 
• Knowledge of the principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Ability to utilize problem-solving techniques. 
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

 

MINIMUM QUALIFICATIONS:

  • One year of general office experience working with Microsoft software products including Excel.

 

CONTACT PERSON:

DARCY ABBOTT (850) 412-4258

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee