Client and Project Coordinator

Requisition No: 852843 

Agency: Commerce

Working Title: Client and Project Coordinator

 Pay Plan: Career Service

Position Number: 40000402 

Salary:  $44,000-65,000 Annually 

Posting Closing Date: 05/27/2025 

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Our Organization and Mission:

FloridaCommerce works across the state to support Florida’s economy, robust and talented workforce, and our local communities. We are dedicated to making a stronger and more resilient Florida, so our businesses, communities, and workforce are better prepared to withstand future economic slowdowns and natural disasters.

In collaboration with our partners, we salute our nation's veterans and are honored to have the opportunity to support them and their family members by encouraging them to apply at FloridaCommerce for positions that fit their skill sets. 

FloridaCommerce is an Equal Opportunity Employer/Program. Auxiliary aids and services are available upon request to individuals with disabilities.  (TTY/TDD 1-800-955-8771 or the Florida Relay Service – 711.)

Let our mission become yours. To find out more about us, click on the link: http://www.floridajobs.org/

The Work You Will Do:

The Client and Project Coordinator will work in the Office of Partnership Engagement and will manage the Reel Scout Project Management and Workforce Database, provide training and guidance to Local Film Offices in Florida, assist companies with business needs in Florida, and maintain the Film in Florida website.

The Difference You Will Make:

FloridaCommerce is a fast-paced work environment in which critical thinking and prioritizing are a must.

How You Will Grow:

FloridaCommerce encourages its employees to constantly innovate and seek efficiencies.  Trainings are made available throughout the year and on request with the Office of Training and Development within the Bureau of Human Resource Management. In accordance with our Vision and Mission, the employee:

• Furthers Florida’s economic vision by providing support that enhances the economy and develops, safe, and healthy communities.
• Meets customer/client expectations with an emphasis on responsiveness, quality, quantity, and timeliness of work.
• Provides information clearly, accurately, and succinctly; and exhibits good listening skills.
• Works collaboratively to optimize the effectiveness of FloridaCommerce’s available resources and tools.
• Uses knowledge acquired through education, training, or experience to complete tasks.

These expectations are for all our employees, and you will be expected to model these as a leader.  We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience.  

Where You Will Work:

Tallahassee is Florida’s Capital City and continues to grow by attracting development and new businesses. Tallahassee is a mid-sized city in the heart of Florida’s Big Bend.  FloridaCommerce’s main office is in Downtown Tallahassee, the political epicenter that draws in visitors each year to visit the state’s Capitol. Each spring, the legislative session opens, and people pour in to see the Florida Legislature perform business and approve the state’s annual budget. Being in Tallahassee will guarantee you a unique experience, professional growth, entertainment, and culture. Tallahassee is:

• Known for its beautiful parks, rolling hills and oak trees, canopied roads, hotels, dining, museums, arts, music, and natural resources (https://talgov.com/ )
• Home to major college campuses, Florida State University (FSU), Florida A & M University (FAMU) and Tallahassee Community College (TCC).
• Approximately 22 miles from the nearest beach ( https://choosetallahassee.com/beaches-near-tallahassee/ ) 
• Within a state having no state income tax for residents of Florida

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

* We care about the success of our employees.

* We are always improving our technology, our tools, our customer’s experiences, and ourselves.

* A rewarding experience for reliable, compassionate, and professional employees. 

Pay:  $44,000-65,000 Annually

Your Specific Responsibilities:

• Manage Reel Scout Project Management and Workforce Database
  • Resource and Workforce Directory
    • Implement and maintain Reel Crew workforce directory
    • Research and vet new and updated listings
    • Assist incoming productions that need assistance with crew/support services
    • Approve/deny listings as needed
  • Location Library
    • Implement and maintain online Location Library
    • Assist local film offices with location management
    • Research and vet new location listings
    • Approve/deny listings as needed
  • Project Management Database
    • Maintain project management database with project details, contact information and client communication
    • Generate and report project data on monthly, quarterly, and annual basis.
• Provide training and guidance to the more than 55 Local Film Offices in Florida:
  • Best work in conjunction with our office to provide services to businesses and individuals seeking assistance in Florida
  • Use the Reel Crew resource and workforce tool
  • Use the Reel Scout location library tool
  • Respond to location information requests via Reel Scout
• Business Development Services
  • Assist companies with possible, ongoing, and future business needs in Florida:
    • Sales Tax Exemption questions
    • Location questions
    • Permitting questions
  • Send broadcast, regional, and sight-specific leads to Florida’s local film offices based on business needs
  • Read scripts to determine possible locations for projects considering Florida for production
  • Follow up with companies who have completed or have projects pending in the state to ensure satisfaction with services and for reporting purposes
  • Respond to requests for information generated from filminflorida.com, including Location Search Forms, Location Submissions, and Workforce database requests
  • State/Federal Agency Coordination
    • Work with State agencies in Florida involved in permitting for productions including DEP, DJJ, DMS, DOC, DOT, FDLE, and FWC
    • Work with the National Park Service to assist with permitting for Florida’s 11 National parks.  
• Website Maintenance
  • Maintain website www.filminflorida.com using Word Press
    • Update content pursuant to office closure or emergency response
  • Ensure contact information for local film offices is updated in the Reel Crew database
• Handle additional tasks as assigned

Required Knowledge, Skills, and Abilities:

• Requires excellent verbal and written communication skills.
• Ability to work independently and be detail oriented.
• Ability to use Microsoft Office Suite.
• Experience using WordPress and/or similar website design software
• Experience with graphic design and creating marketing campaigns 

Qualifications:

As a condition of pre-employment eligibility, a Level 2 security background screening is required, which consists of fingerprinting and a check of local, state, and national law enforcement records. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.