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FACILITIES MANAGER - 72001230

Date: Jan 10, 2019

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 51997 

Agency: Management Services

Working Title: FACILITIES MANAGER - 72001230

Position Number: 72001230 

Salary:  $40,000 - $45,000 

Posting Closing Date: 01/24/2019 

Facilities Manager

Real Estate Development and Management

State of Florida Department of Management Services

This position is located in Tallahassee

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. DMS is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government.  DMS facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.”  DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.

Position responsibilities:

The incumbent in this position supervises, directs & maintains a building maintenance security & service program. Included are the facility systems, such as heating, air conditioning, ventilation, plumbing, electrical, electric/pneumatic controls, including maintenance service contracts.  This includes elevators, fire sprinkler systems & computers.  In addition, this position is required to independently recommend employees to be hired, perform personnel evaluations and intiate purchase requests. This position is responsible for directing and supervising others in the proper safety procedures for the task at hand.

Maintenance Supervisory Duties: 

  • Supervises, directs and/or performs preventative maintenance & recurring maintenance, inspect, study & analyze unsatisfactory characteristics of the facilities & systems. 
  • Determines & evaluates possible approaches in terms of attainment of objectives & make maintenance changes needed to overcome deficiencies  or secure improvement. 
  • This position is responsible for directing & maintaining operations and cleaning of the facility. 
  • Supervises subordinates in their daily responsibilities - organizing, planning and directing them in the operation and maintenance of equipment - including repairs, painting and general building maintenance. 
  • Maintains computerized HVAC systems, security systems and operates emergency generator and UPS system. 
  • Acts as representative for the State of Florida in overseeing the custodial contract operations as well as the security contract operations of the facility. 
  • Assures services meet the requirements of the specification of the contract - responsible for checking performance, controlling the performance of services so they meet or exceed the requirements of the specificaitons and contractural obligations. 
  • Confers with supervisory personnel and subcontractors engaged in planning and executing work procedures, coordinating various phases of services.  Confers with supervision to improve methods. 
  • Oversees the organization, scheduling and implementation of services.  Inspection of irrigation systems, parking lots, exterior lighting, general condition of walkways, drives, patios and parking garages. 
  • Keeps abreast of new products and techniques in the maintenance field and transfers these techniques, where applicable, into actual operation within the building.

Adminstrative/Public Relations Duties: 

  • Keeps supervisor fully informed regarding work-related activities, relevant issues, upcoming events and potential problems. 
  • Provides appropriate personnel, paperwork and documentation to the Regional Operations Office, Central office, Personnel office and other agency offices as required. 
  • Maintains and prepares necessary Facility Maintenance reports, stock records and requisitions those materials required to operate, repair and maintain buildings and equipment. 
  • Follows established rules, regulations and procedures for attendance and leave, travel reimbursements, appointment procedures, affirmative action and invoice processing. 
  • Performs weekly inspections to include inspection of fire equipment, smoke detectors, alarms and flow switches, computer systems and their operation. 
  • Ensures requests of leave are submitted and approved in accordance with established rules and Division procedures. 
  • Trains and evaluates subordinate personnel on safety awareness, hazardous chemicals, proper care and use of equipment, periodic review of policies and procedures to reinforce consistent level of service. 
  • Ensures subordinate personnel attend necessary training within designated time frames. 
  • Meets regularly with subordinate personnel to discuss policies and procedures, work assignments, safety meetings and Division issues and goals.  Addresses performance issues promptly and uses progressive and corrective action to resolve employee performance problems. 
  • Updates, discusses and presents peer review, supervisory review and career pathing forms, position descriptions and office procedures to subordinate staff. 
  • Adheres to new State and Federal Regulations such as DER Insurance regulations - including Workers Compensation, on-site contractors work force, safety and health compliance on-site. 
  • Prepares cost estimates of repair for maintenance or renovations for  preparation of annual maintenance budget and/or tenant use as requested. 
  • Review specifications and drawings prepared by architects and engineers for accuracy and completeness and for functional requirements. 

Procurement Duties: 

Responsible for procuring labor and materials using E Procurement system and State VISA Purchasing Card.  Must adhere to both State and internal guidelines.  Responsible for ensuring proper quotes for project services and material following appropriate internal and state guidelines.  Responsible for proper approval and funding prior to purchasing card purchases.   

Knowledge, Skills and Abilities: 

  • Knowledge of the procedures and methods used in physical plant maintenance and repair, building construction or maintenance or grounds maintenance.
  • Knowledge of safety procedures.
  • Skilled in using tools appropriate to the assigned areas.
  • Ability to utilize problem solving techniques.
  • Ability to understand and apply applicable rules, regulations, policies and procedures.
  • Ability to be available after hours for call backs as needed.
  • Ability to prioritize workload.
  • Ability to manage a maintenance and construction program.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to communicate effectively verbally and in writing.
  • Ability to plan, organize and direct program activities.
  • Ability to supervise the application of newly marketed building products.
  • Ability to research and understand new technology pertaining to building construction.
  • Ability to follow instructions
  • This position requires:
    • Prolonged periods of time walking, standing, bending, lifting up to 30 lbs. and the use of all types of ladders and occasional use of personal lift.
    • Prolonged periods of sedentary work which involves repetitive motion
    • Ability to drive and/or fly for long distances.
  • Integrity, Communication, Respect, Excellence, Accountability, Teamwork, Empowerment

Minimum Qualifications:

  • Minimum of five years' experience in facilities management, maintenance, construction or a related field.
  • Minimum of two years’ supervisory experience.
  • A valid and applicable driver’s license.
  • This position requires:
    • Prolonged periods of time walking, standing, bending, lifting up to 30 lbs. and the use of all types of ladders and occasional use of personal lift.
    • Prolonged periods of sedentary work which involves repetitive motion
    • Ability to drive and/or fly for long distances.

DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce.  We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce.  Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses.

DMS.Ability@dms.myflorida.com

DMS.Veterans@dms.myflorida.com

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Successful completion of background screening will be required for this position.

Additional background screening may be required by tenant agencies based on position assignments or access requirements.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee