GOVERNMENT OPERATIONS CONSULTANT III-SES - 48000113

Requisition No: 850432 

Agency: Department of Education

Working Title: GOVERNMENT OPERATIONS CONSULTANT III-SES - 48000113

 Pay Plan: SES

Position Number: 48000113 

Salary:  $49,584.67 - $65,000.00 

Posting Closing Date: 05/27/2025 

Total Compensation Estimator Tool

Anticipated Vacancy

Florida Department of Education

Division of Finance & Operations

Bureau of the Comptroller

Tallahassee Turlington Building

Government Operations Consultant III – SES

 Salary Range:  $49,584.67 - $65,000.00

CANDIDATES ARE TYPICALLY HIRED AT THE MINIMUM SALARY

APPLICATION INFORMATION & HIRING REQUIREMENTS

Application Information:

• Your Candidate Profile (application) must be complete in its entirety.
• Work History (in easy to review chronological order) Consists of:
  • Any position held by a State of Florida Agency
  • Any position held by a Florida University
  • All periods of employment from high school graduation
  • All periods of current or prior unemployment
  • Gaps 3 months or more must be accounted for*
  • Any Education
  • Any Volunteer Experience
  • Your resume and application must match
• *Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.  

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.

• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

If you are missing any of the items above, your packet may be held up at the final review step.

NOTE: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Tara Kent Jackson, OMC Manager

850-245-9118

JOB DESCRIPTION:

This position provides a variety of accounting skills and performs balancing operations.  As a supervisor, the incumbent must communicate with, motivate, provide or coordinate training, and direct the work of his/her subordinates.  In addition, the employee must complete timely performance appraisals, develop timely and accurate work plans, and timely approve monthly attendance and leave for each position under his/her direct report.  Timesheets will be completed in the People First system by the 5th business day of the following month.  The incumbent has the authority to make hiring recommendations as well as disciplinary recommendations.

DUTIES & RESPONSIBILITIES:

• Timely reconciliation, at least monthly, of the computerized Florida Accounting Information Resource (FLAIR) records for the Department of Education to the State CFO ledgers. This includes reconciliation of cash, disbursements, receipts and budget releases. Research problems and prepares or notifies the appropriate personnel to prepare the necessary corrections. Also, ensure that necessary corrections are timely entered by appropriate staff.

• Reconciles Textbook Bid, Publisher Instructional Materials fee, and property records monthly, or sooner if time permits.  Reviews Division of Blind Services local account reconciliations and related trial balances monthly.

• Assists with the reconciliation of inter and intra agency transfers at least quarterly and confirms those with other agencies quarterly.

• Prepares the Publicly Traded Securities Report and submits it to the State Board of Administration (SBA) quarterly. 

• Maintains Public Deposit Identification and Acknowledgment forms.  Prepare, obtain the necessary signature and submit the Public Depositor Annual Report to the Chief Financial Officer by the due date.

• Prepares and timely submits the annual perquisites report.

• Assists with the preparation of financial statement forms and related analyses at the agency level for inclusion in the State of Florida Annual Comprehensive Financial Report (FACFR).

• Requests component unit financial information and submits required statements and forms to the Department of Financial Services (DFS) in accordance with FACFR guidelines.

• Assists with completion of the department’s Schedule Is (column A01) which are part of the Legislative Budget Requests (LBR).

• Submits annual property write-offs to the Department of Financial Services.

• Delinquent Accounts: Submits aged accounts receivable to the collection agency monthly; submits monthly accounts receivable write-offs to DFS; submits the monthly report from the collection agency to the various divisions for their review; submits annual Delinquent Report to the Senate, House and CFO; reconciles restitution and settlement agreement accounts monthly.

• Review and adjust cash balances between budget entities and/or grants within the fund.

• Maintain Accounts Receivable log. This includes ensuring backup documentation for all accounts receivables and setting up receivables for year-end closeout.

• Perform other assigned work within the Comptroller's office, as necessary.

KNOWLEDGE, SKILLS & ABILITIES

• Necessary skills include analyzing and interpreting financial reports from the Florida Accounting Information Resource (FLAIR) Subsystem, and using this information to reconcile the department’s accounting records to the records of the Central Accounting Component of the FLAIR Subsystem.

• Knowledge of the principles and practices of planning, administering or evaluating educational programs.

• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.

• Ability to organize data into logical format for presentation in reports, documents and other written materials.

• Ability to formulate policies and procedures.

• Ability to establish and maintain effective working relationships with others.

• Ability to communicate effectively.

• Ability to utilize problem-solving techniques.

• Ability to work independently.

FLORIDA DEPARTMENT OF EDUATION MISSION STATEMENT

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

1. Higher Student Achievement
2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services

The mission of the Bureau of the Comptroller is to provide service in the areas of grants management, accounting, financial management information, payroll and travel reimbursement to the department's program administrators, employees and project recipients.

www.fldoe.org/finance/comptroller

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: SMS/SES

• • Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
  • Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire.  For more information, please visit the Selective Service website.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.