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Government Operations Consultant II- 79011529 - DBPR/DIVISION OF ADMINISTRATION **OPEN COMPETIT

Date: Mar 8, 2018

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 31558 

Agency: Business and Professional Regulations

Working Title: Government Operations Consultant II- 79011529 - DBPR/DIVISION OF ADMINISTRATION **OPEN COMPETITIVE**

Position Number: 79011529 

Salary:  $1,486.92 to $1,567.27 Biweekly 

Posting Closing Date: 03/25/2018 

Government Operations Consultant II
Position Number: 79011529
Hiring Salary Range: $1,486.92 to $1,567.27 Biweekly

**Pending Reclassification**

**Open Competitive Announcement**


The Division of Administration and Financial Management provides customer service and support for DBPR’s core function areas. The Division is responsible for managing the Department-wide programs in the following areas: Personnel; Agency Services; Finance and Accounting; Planning and Budget; and Policies and Procedures. Our Division is the official agency liaison with the Department of Management Services (DMS) and the Department of Financial Services (DFS). All Bureaus within the Administration and Financial Management Division have liaisons with corresponding responsibilities in those agencies. The advertised position is housed in the Bureau of Agency Services for the Procurement and Contracting Unit.


**The salary amount will be determined in accordance with current pay policy as well as the needs of the division.**


Minimum Requirements:

  • Must possess a minimum of an associate’s degree from an accredited college or university. A high school diploma and two additional years of contract management experience can substitute for the associate's degree.
  • Must have a minimum of three years of successful contract management experience in either a program office or procurement and contract management unit.
  • Must have the Florida Certified Contract Management (FCCM) certification.
  • Must have a minimum of three years of professional experience in a role which required the candidate to serve as a direct liaison with multiple internal or external stakeholder contacts and primary responsibility for facilitating the tracking and completion of multiple tasks or processes.
  • Must have an employment background that includes a minimum of three years of daily use of Microsoft Office programs including Word, Excel, and Power Point and must have a strong proficiency in use of these programs for common office tasks.
  • Must have experience with competitive solicitation.
  • Must have experience drafting procurement documents, contracts, amendments and renewals.
  • Must have experience in interpreting Florida Statutes and Rules.


Preferred Qualifications:

  • Holders of a bachelor’s degree will be given preference.
  • Experience working in an environment that requires attention to detail and consideration of confidential or sensitive information and records.
  • Demonstrated record of strong verbal and written communication skills.
  • Strong knowledge of the structure and content of the English language including the meaning and spelling of words and the rules of composition and grammar.
  • Past work experience in a role where the employee works with limited supervision and has been required to independently make appropriate judgments relating to the prioritization of work and assignments to meet established deadlines.


***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.***


Duties & Responsibilities:
This is a highly responsible, independent professional position performing highly responsible technical, consultative and administrative work in the Procurement Office, specializing in the procurement and purchasing of goods and services. The incumbent in this position will assist the Contract Administrator responsible for planning and development of policies and procedures relating to procuring contractual services and the provision of technical assistance to department’s contract managers in program offices statewide. This position is expected to function with independence, within teams, and have high-quality organizational and writing skills. The incumbent will perform complex administrative and consultative work providing operational management guidance and coordination for contract review and management.


The Government Operations Consultant II is a professional position assigned to the Office of Procurement and Contract Administration in Tallahassee, Florida.  This position is assigned to a unit which administers the processes relating to procurement and contract administration at DBPR.  The selected candidate will be required to perform the following job expectations:

  • Assists with all competitive procurement planning to include the initial development of procurement and contract documents in accordance with state rules, statutes, and department policies, including Requests for Quotes (RFQ), Invitations to Negotiate (ITN), Request for Proposals (RFP), Single Source (SS) procurements, and all other procurements as requested by the program areas, in accordance with Florida Statues and Department policy and procedures. Conducts postings of competitive solicitations and Single Source procurements on the DMS Vendor Bid System (VBS). Serves as a liaison for anticipated procurement activities between the initiating program office and parties to the department review/approval process.
  • Assists with contract development to include the review, and approval of all incoming contracts, amendments, renewals, and extensions to ensure compliance with all relevant state and federal laws, regulations, and department policies and procedures before receipt by the Contract Administrator for final approval. Participates on assigned operational, contract, or procurement related teams.
  • Assists with the facilitating, development, and performance of basic and advanced contract management and competitive procurement training for department staff. Serves as assistant trainer and provides technical assistance to team members and program areas on complex procurement and contracting issues. 
  • Tracks and ensures contract manager completion of required DBPR, DFS (Advancing Accountability), DMS (Florida Certified Contract Manager), and DMS (Florida Certified Contract Negotiator) training. Completes contract manager, procurement, and other related trainings to keep certifications current.
  • Maintains a thorough working knowledge of fiscal and administrative policies and procedures which relate to the Department’s contracting functions. Enter, update and monitor the department’s contract information and documents in the Florida Accountability Contract Tracking System (FACTS). Review and assist in the resolution of DBPR Inspector General Office audit findings as they relate to contract service agreements. Coordinate all responses and written inquiries from oversight agencies for Contract Administration (e.g. Auditor General, Inspector General, OPPAGA, and DFS Bureau of Auditing).
  • Maintains current listings of DBPR formal written contracts, written agreements, and contract managers.
  • Performs other related duties as required to include cross-training with Purchasing Agent.


Knowledge, Skills & Abilities:

  • Knowledge of effective tracking and processing of contract and procurement documents.
  • Knowledge of office procedures and practices.
  • Knowledge of the methods of data collection.
  • Knowledge of the principles and techniques of effective communication.
  • Knowledge of computer software applications.
  • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Ability to collect, evaluate and analyze information relating to procurement of commodities and services.
  • Ability to observe, receive, and obtain information needed from all relevant sources.
  • Ability to prepare correspondence and administrative reports.
  • Ability to understand and apply applicable rules, regulations, policies and procedures.
  • Ability to utilize problem-solving techniques.
  • Ability to work independently.
  • Ability to plan, organize, and coordinate work assignments.
  • Ability to communicate effectively verbally and in writing.
  • Ability to employ active listening skills.
  • Ability to establish and maintain constructive and cooperative working relationships with others.


Advertisement Contact: Rachal Johnson or 850-717-1756


Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

NOTE: This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check.

Applicants are required to apply through the People First system by the closing date, by applying online.  All required documentation must be received by the closing date of the advertisement.  If you have any questions regarding your application, you may call 1-877-562-7287.

The Florida Department of Business & Professional Regulation is committed

to increasing recruitment and hiring of individuals with disabilities and

improving employment outcomes.


Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.


Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.  For more information, please visit the SSS website: .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices
veterans and their family members have given to our country and supports
the hiring of returning service members and military spouses.

If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, Saint Petersburg, Florida 33708.

We hire only U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Nearest Major Market: Tallahassee