JUSTICE ADMINISTRATIVE COMMISSION-OPERATIONS AND MANAGEMENT CONSULTANT I - 21013024

Requisition No: 841967 

Agency: Justice Administrative Commission

Working Title: JUSTICE ADMINISTRATIVE COMMISSION-OPERATIONS AND MANAGEMENT CONSULTANT I - 21013024

 Pay Plan: Justice Admin Comm.

Position Number: 21013024 

Salary:  $55,000.00 - $65,000.00 

Posting Closing Date: 12/08/2024 

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JAC Job Advertisement – Operations & Management Consultant II

Our Organization and Mission:

The Justice Administrative Commission (JAC) administratively serves 49 judicial-related offices (JROs) including the 20 Offices of State Attorney, 20 Offices of Public Defender, 5 Offices of Criminal Conflict and Civil Regional Counsel, 3 Offices of Capital Collateral Regional Counsel, and the Statewide Guardian ad Litem Program. Services provided are primarily in the areas of accounting, budget, financial services, and human resources. JAC also performs compliance and financial review of court-appointed attorney and due process vendor bills. JAC’s Vision is to be the model of exemplary state government, and our Mission is to support the entities we serve and Florida’s judicial system with fiscal controls, best practices, and exemplary service.

Although JAC is a state agency, it is not part of the State Personnel System. However, JAC is a member of the Florida Retirement System and participates in the State Group Insurance Plan.

More information about who we are can be found at https://www.justiceadmin.org/

The Work You Will Do:

JAC is seeking a candidate to serve as an Operations & Management Consultant II. This position is located in the Operations Section of JAC and reports to the Director of Operations. The person in this position works closely with staff from JAC as well as staff from the agencies we administratively serve.

Duties of this position include, but are not limited to:

• Work with the Director of Operations and other key JAC staff to respond to the agency’s purchasing and contractual needs. Ensure all established costs, quality, and delivery commitments are met.
• Initiate contact with vendors to obtain quotes, order goods and/or services, and coordinate delivery of goods.
• Serve as the Risk Management Coordinator for the JROs and JAC.  
• Serve as JAC’s Worker’s Compensation Coordinator.
• Serve as the primary backup to the Director of Operations
• Act as a liaison between the JROs and other State agency stakeholders.
• Serve as JAC’s Property Custodian’s Delegate in accordance with s. 273.03, F.S.
• Coordinate the assignment of JAC equipment used for remote work, including maintenance of the proper documentation for each item.
• Manage JAC’s Access Control System, including the assignment of access control FOBs and access levels as determined by section managers.
• Serves as the Subject Matter Expert for JACs web conference system, ZOOM.
• Serve as the primary Zoom technical host responsible for monitoring and resolving any technical issues that may arise during a meeting. This may include, but is not limited to, monitoring chat and supporting attendees such as muting/unmuting and camera set up, etc. May manage breakout rooms and support presenters with slides and links, and any Zoom recordings, chat files, etc.
• Assist JAC’s Records Management Liaison Officer with the management of documents and files associated with the Operations Section.
• In conjunction with other Operations staff, perform physical duties as needed, including but not limited to, room set up (furniture and communications) and delivering copy paper to the different sections.
• Assign and coordinate parking spaces for the agency.
• Serve on a call queue for the agencies phone system

The Difference You Will Make:

The candidate selected to fill this position will play an important role in helping the agency achieve its mission by helping to ensure that the agencies purchasing needs are met, the agencies assets are managed in accordance with applicable policies and laws, working with the JROs to coordinate Statewide insurance coverages (including sending surveys and compiling the results), Workers’ Compensation claims are filed accurately and in a timely manner, and the agencies access control system is properly managed.

How You Will Grow:

JAC’s Executive Director wants staff to be better tomorrow than they are today and as such, JAC offers multiple opportunities for professional growth, including participation in the Certified Public Manager program, Certified Contract Management, Six Sigma, and other relevant training. As part of JAC’s mission to serve the JROs and its own employees at the highest level possible, employees enjoy state of the art technology and equipment.

Where You Will Work:

This position will work at JAC’s office located in downtown Tallahassee.

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job and those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder.

The Benefits of Working for the State of Florida:

While JAC is not part of the State Personnel System, JAC is a state agency and staff enjoy a great benefits package including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

Pay:

The candidate selected for this position will start between $55,000 and $65,000 annually.

Education and Experience Requirements:

Applicants must have a High School Diploma (or equivalent) but an Associates or Bachelor’s degree is preferred.

Applicants must have one to two years of proven State work experience in at least one of the following areas: Asset Management, Procurement, or Risk Management. Preference will be given to candidates with proven experience in all three areas.

Applicants must have strong organizational, process improvement, task management, and communications skills. An original writing sample will be required from any candidates selected for an interview.

To apply, complete the online application through People First. A resume is required and candidates will not be considered unless one is provided.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.