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OPERATIONS REVIEW SPECIALIST - 43000604

Date: Mar 30, 2021

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 270581 

Agency: Financial Services

Working Title: OPERATIONS REVIEW SPECIALIST - 43000604

Position Number: 43000604 

Salary:  $40,948.20 - $85,000.08 

Posting Closing Date: 04/11/2021 

****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

DIVISION: ADMINISTRATION
BUREAU: OFFICE OF PURCHASING AND CONTRACTUAL SERVICES

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

A high school diploma or equivalent is required.

Preference will be given for a bachelor’s degree or higher from an accredited college or university.

Two (2) or more years’ state of Florida contracting, purchasing, and MyFloridaMarketPlace experience is required.

Preference will be given for:

  • Florida Certified Contract Manager (FCCM) or Florida Certified Contract Negotiator (FCCN)
  • Experience with facilitating the administration of department agreements including contract and grant agreements, interagency agreements, data sharing agreements, memorandum of understanding, and agreements required as part of the General Appropriations Act (GAA) Directive.
  • Experience with facilitating the administration and development of bid specifications, terms and condition, for formal and informal solicitation (ITB, RFP, ITN, RFQ, Single Sources, and Exceptional Purchases)
  • Experience with internal controls
  • Experience leading teams/projects
  • Experience in business process improvements
  • Experience with risk assessment, analysis, and mitigation strategies/methodologies
  • Knowledge of Florida statutes, laws and policies related to procurement and contract management
  • Advanced knowledge of Microsoft Office Products (Word, Excel, etc.)
  • Skill in producing reports, correspondence, documents for executive review and other written work products
  • Ability to develop and maintain policies, procedures, guides and templates needed to support established processes
  • Effective customer service skills

This position requires a security background check, including fingerprint as a condition of employment.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

Ability to determine work priorities and ensure proper completion of work assignments. Ability to apply rules, regulations, policies, and procedures relating to the purchasing and contracting process. Ability to plan, organize and coordinate work activities. Ability to write bid specifications and bid invitations. Ability to write legal advertisements. Ability to maintain purchasing and contracting records. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to work independently.  Ability to perform fact-finding research.  Knowledge of the methods of data collection and analysis.  Knowledge of the principles and practices of purchasing and contracting. Knowledge of and ability to use MyFloridaMarketPlace (MFMP). Knowledge of State Purchasing and contracting and ability to interpret applicable rules. Knowledge of Microsoft Office products with an emphasis on Word and Excel.

BRIEF DESCRIPTION OF DUTIES:

This position facilitates the contract administration process including contract reviews and performs purchasing officer activities of the department.  Provides consultation and direction to department contract mangers and their supervisors regarding their duties, roles and responsibilities.  Ensure timely execution of agreements.  This position researches special projects as determined by the Purchasing Director of the Office of Purchasing and Contractual Services.  The position requires effective customer service skills and serves as a contract administrator and process owner that requires customer service skills in both a group meeting and one-on-one meeting; serves as a mentor to all contract managers.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee