Share this Job

OPERATIONS REVIEW SPECIALIST - 72001922

Date: Nov 28, 2017

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 25154 

Agency: Management Services

Working Title: OPERATIONS REVIEW SPECIALIST - 72001922

Position Number: 72001922 

Salary:  $46,000 

Posting Closing Date: 12/12/2017 

Operations Review Specialist

Real Estate Development & Management

State of Florida Department of Management Services

This position is located in Tallahassee

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Rick Scott and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government.  The Department of Management Services facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Erin Rock, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees. Learn more about the business and workforce arm of Florida government here: http://www.dms.myflorida.com/.

Position responsibilities:

This position requires professional work identifying and analyzing complex problems and providing operational and consulting services to state agencies with regard to the leasing of public and private real property.  The position serves as the key contact for all leasing matters and ensures compliance with statute and administrative code.

Ensure agency leases (private, governmental, public and land) are in accordance with applicable rules, statutes and policies. Conduct a high-level review and make recommendations to management on lease action requests.  Assist with space planning and understand customer space needs.

Ensure all leases are reviewed for re-location to state space and actively and aggressively review the status of vacant space in state pool buildings to ensure agencies relocate to those spaces.

Assists agency customers in document creation, distribution and lease negotiations, where necessary.

Performs market analyses when necessary to offer recommendations to agency customers related to lease rates and comparable market rates.

Monitor and track rent/square footage changes and manage data spreadsheets related to assigned lease actions.

Provide high quality customer service to agencies, assist with bid development and approval, attend bid openings, and perform monthly monitoring appointments with assigned agencies. Proactively track the status of unexpired leases.

Knowledge, Skills and Abilities:

  • Highly skilled at customer service.
  • Basic knowledge of commercial lease finance, concepts and terminology.
  • Knowledge of building and facilities management.
  • Intermediate, or above, skill in the use of Microsoft Office Suite including Excel and Word. 
  • Excellent analytical skills. 
  • Strong problem solver with knowledge of Florida statutes and Florida Administrative Code. 
  • Ability to conduct fact-finding research, utilize problem-solving techniques, work independently, plan, organize and coordinate work assignments and communicate effectively.

Minimum qualifications:

  • Bachelor’s degree from an accredited college or university in a real estate related field and 2 years related, professional experience. Experience in a real estate related field, construction or accounting can substitute, on a year-for-year basis, for the required college education
  • Valid class E driver’s license.
  • Florida Real Estate Sales Associate or Broker’s License preferred.

The Department of Management Services is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

DMS appreciates the service and sacrifices made by veterans and their family members.  Further, DMS recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee