REGULATORY SPECIALIST II (Agenda Processor) - 64085501

Requisition No: 843619 

Agency: Department of Health

Working Title: REGULATORY SPECIALIST II (Agenda Processor) - 64085501

 Pay Plan: Career Service

Position Number: 64085501 

Salary:  $33,760.00 Annually 

Posting Closing Date: 01/03/2025 

Total Compensation Estimator Tool

Department of Health

Prosecution Services Unit

Agenda Processor

Open Competitive Opportunity

The Prosecution Services Unit (PSU) is responsible for providing legal services in the regulation of all health care boards and councils. PSU takes administrative action against healthcare practitioners for violations of the licensee’s practice act.

 Your Specific Responsibilities:

• Timely prepares complex disciplinary cases for 3-5 professions for review by Probable Cause Panel (PCP) and/or Board members.  Preparation includes, but is not limited to, independently reviewing a high volume of complex disciplinary cases for completeness, correct contents, and order of materials.  Utilizes iBuilder, Axiom Pro, and/or Adobe, to facilitate building agendas.  Utilizes flash drives and/or CDs for the transmittal of x-rays, audio, video and/or any materials that cannot be uploaded into iBuilder.  Prepares and submits public book materials to Board office staff.  Meets deadlines established by Program Operations Administrator and/or Board office staff, including, but not limited to, publishing agendas, mailing of materials to Panel members, preparing disposition letters for attorney review, and preparing/mailing of disposition letters to appropriate parties.

• Participates in all Probable Cause Panel telephone conference calls or live meetings for assigned professions.  Unless otherwise instructed, ensures court reporters are scheduled for day of Probable Cause Panel meeting.

• Updates appropriate closure codes for PCP dismissals and/or updates appropriate post-Board meeting codes in LEIDS.  Requires understanding of the disciplinary process and of the current status and activity codes.  For any cases tabled or withdrawn at PCP or Board meetings, updates appropriate activity code and includes reason for being tabled or withdrawn in notes field.

• Submits copies of executed Closing Orders and disposition letters to Business Center for upload into the AxiomPro electronic case file.  Document category and type are appropriately identified to ensure accurate upload of documents.

• Directs telephone inquiries received from the general public, complainants, subjects and/or subjects counsel concerning disciplinary cases to the responsible attorney or legal staff.  Incumbent assists with requests for copies of investigative files by subjects of investigation or attorneys representing the subjects, pursuant to Chapter 456, Florida Statutes.  Provides information and direction regarding the management of case files as processed through the probable cause panel area.

• Other duties, as assigned.

Required Knowledge, Skills, and Abilities:

Knowledge, skills and abilities, including utilization of equipment, required for the position: Sound writing and organizational skills; knowledge of correct spelling, punctuation, and grammar usage; and sound reading comprehension. Computer skills and MS Office computer literacy are required. Ability to plan, manage, and organize work priorities, multitask and ensure proper completion of work assignments in a timely manner, and manage time. Ability to learn to use a case tracking system and applications required to perform daily work functions. Knowledge of the techniques for handling complaints and dealing with the public. Ability to compile, organize and analyze data and create reports.  Ability to work independently with minimal or no supervision.  Ability to maintain confidentiality. Ability to communicate effectively and establish and maintain effective working relationships with others.

Preferred candidates should possess:

• Reliable skills and abilities for attention to detail and accuracy.
• Prioritizing and organizing work product and function.
• Working under deadlines.
• Capable of typing, proofreading and editing for proper grammar and spelling, communication, and calendaring and setting up meetings.

Qualifications:

Preference will be given to those who meet the following minimum requirements:

• High school diploma or equivalent AND
• 2 years administrative experience to include Microsoft Office, Adobe, data entry, and document preparation.
• College education can substitute for the required experience on a year-for-year basis.

Where You Will Work:

2585 Merchants Row Blvd.

Tallahassee, FL 32399

7 Tips for Preparing Effective State Applications 

Click here to learn 7 tips for preparing your State of Florida employment application to showcase your knowledge, skills, abilities, and experience. 

All applications for employment must be received via the People First System. 

When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month and year) identifying company name or if unemployed.  

Incomplete applications will not be considered. 

It is unacceptable to use the statement "See resume" in place of work history. 

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.