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SENIOR LEGAL ASSISTANT - 41000976

Date: Jan 9, 2019

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 51469 

Agency: Office of the Attorney General

Working Title: SENIOR LEGAL ASSISTANT - 41000976

Position Number: 41000976 

Salary:  $36,400 - $40,000 

Posting Closing Date: 01/28/2019 

INTRODUCTORY STATEMENT:  The Office of the Attorney General, Department of Legal Affairs (OAG) is a pre-eminent, constitutional office, which serves as the chief lawyer to all state agencies and provides legal protections for Floridians against fraud and through the enforcement of the state’s laws. The OAG, is a cabinet agency in the executive branch of Florida state government.

 

IMPORTANT NOTICE:  To be considered for the position all applicants must:

Submit a complete and accurate application profile necessary for qualifying, such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on your application (including military service, self-employment, job-related volunteer work, internships, part-time employment, etc.) and that gaps in employment are explained.  Applicants who do not provide all information necessary to qualify, will not be considered for this position.

 

Verify that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume.  Applicants who do not respond to the qualifying questions will not be considered for this position.

 

The elements of the selection process may include a skill assessment exercise. 

 

Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.  

 

OAG employees are paid biweekly.  All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

 

MINIMUM REQUIREMENTS:

A Bachelor's Degree and three years of professional experience in statistics, research, analysis or program evaluation. A Master's Degree can substitute for one year of the required experience. A Juris Doctorate or Doctorate can substitute for the required experience. Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.

 

Strong organizational skills, communication (both verbal and written) skills, and computer skills essential. This position requires an individual able to work with limited supervision and independently handle routine administrative tasks on a daily basis. Must be able to work well with others; must be able to multitask, receive direction and meet all deadlines. Preference will be given to candidates who possess legal secretarial experience.

 

Legal research experience essential; a law degree or certificate in paralegal studies desirable.  Excellent writing skills and good computer skills essential.  Preference will be given to those applicants with:

1)  Strong working knowledge of advanced functions of Microsoft Office (including Word, Outlook, and Excel) and Adobe Acrobat

2)  Strong organizational skills, attention to detail and technical aptitude are key for this role

3)  Excellent written and oral communication skills, analytic ability, and thorough knowledge of legal research tools

4)  Demonstrated experience organizing and/or maintaining electronic files

5)  Previous experience scanning hard-copy documents into an electronic form

 

JOB SUMMARY:  This position is in the Medicaid Fraud Control Unit.  This position is responsible for a variety of functions as a legal assistant to the Medicaid Fraud Control Unit, Complex Civil Enforcement Bureau.  Legal research experience essential; paralegal experience or certificate in paralegal studies desirable.  Excellent writing skills and good computer skills essential.  This position requires a thorough knowledge of the structure and legal activities related to the investigation and prosecution of major civil and qui tam cases.

 

KSA/EXAMPLES OF WORK PERFORMED:

Duties include functions that are complex in nature and performed under minimum supervision.  Duties include, but are not limited to:

 

Draft a variety of legal documents and correspondence for attorney review and signature; prepare certificates of service; file and serve pleadings.

 

Prepare a variety of reports, summaries, indexes, spreadsheets at the direction of attorneys for case management, investigation, settlement and litigation purposes.

 

Access documents, depositions, case contacts and other information from a variety of sources, including relator counsel, other state Medicaid Fraud Control Units, US Department of Justice and Assistant United States Attorneys, private counsel, opposing counsel and National Association of Medicaid Fraud Control Units.

 

Draft closing reports for Attorney or Bureau Chief's final review/signature without supervision and ensure cases are closed and properly managed.  Assist and direct appropriate staff as needed.

 

Gather, organize and manage evidence in hard copy and electronic forms and through use of electronic litigation tools such as text map and case map, such as exhibits, documents, depositions and documentation for investigation, settlement and litigation purposes.

 

Perform research projects as assigned using a variety of tools, including federal and state laws and regulations, Medicaid policies and rules, and issues pertinent to the cases being investigated and litigated.

 

Conduct and analyze results of legal research and apply to current cases and issues using traditional and computerized techniques.

 

Compose memoranda, correspondence, and draft pleadings/responses dealing with legal subject matter requiring considerable discretion and judgement.

 

Research and locate witnesses for depositions or testimonies and arrange for availability.  Coordinate with US Government and/or other state agencies.

 

Review and tag ediscovery documents for investigations and litigation purposes using electronic software such as Concordance and Relativity.

 

Review and analyze records and information from multiple sources and determine relevance to specific issues.  Research, prepare and process correspondence, legal papers and documents requiring knowledge of legal formats, terminology and procedures.

 

Analyze situations and adopt effective courses of action to alleviate burden on attorneys.

 

Liaison with other states departments, of the State Office of Attorneys General, outside counsel, adverse parties, and various government agencies.

 

Develop internal procedures for managing recurring events and/or legal issues and train and assist other paralegal or legal support staff in their implementation.

 

Research and determine appropriateness and availability of computer technology upgrades and incorporate upgrades of case management systems for the litigation unit.

 

Identify and ensure resolution of problems re: projects and priorities, methods and procedures with attorneys and other legal staff as needed or where appropriate.

 

Take and transcribe correspondence and legal documents, witness testimonies, document review notes, brief or minutes as needed.

 

Perform additional duties as needed or required.

 

OTHER REQUIREMENTS:

Persons applying for this position must complete (in its entirety) in People First and submit in People First the following forms at the time of application: 1) Applicant Questionnaire for Non-Sworn Employment, 2) Release and Waiver, and 3) Authority for Release of Information (Background Investigation Waiver.) Failure to complete and submit these forms in People First at the time of application will result in the applicant being removed from consideration for this position. To access the necessary forms, click the link below:

 

http://myfloridalegal.com/webfiles.nsf/WF/RMAS-ABYQ8K/$file/Non-Sworn.pdf

 

You will need to:  1) print these forms, 2) manually complete the forms, 3) scan the completed forms, 4) save the completed forms, then 5) attach the completed forms to your profile in People First.

 

If you are having trouble attaching your completed forms to your profile application, you will need to scan and email them to the OAG Recruiting Desk:  recruiting.desk@myfloridalegal.com.

 

IMPORTANT:  THE COMPLETED FORMS MUST BE RECEIVED BY OUR OFFICE NO LATER THAN THE CLOSING DATE OF THE ADVERTISEMENT.  Failure to complete and submit these forms in People First at the time of application will result in the applicant being removed from consideration for this position.

 

VETERAN RECRUITMENT STATEMENT:   The OAG values the service provided by veterans and their families and supports the hiring of returning service members and military spouses.  Applicants eligible for veterans' preference will receive preference in employment and are encouraged to apply, pursuant to chapter 295, Florida statutes.  However, applicants claiming veterans' preference must attach supporting documentation with each application submission that includes character of service (for example, dd form214 member copy #4) along with any other documentation as required by rule 55a-7, Florida administrative code.  All documentation is due by the closing date of the vacancy announcement.  For information on the supporting documentation required, click here .  If you have trouble attaching the documentation, contact our HR office at 850-414-3900.

 

PERSONS WITH DISABILITY/ADA STATEMENT:   The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287.  If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide the accommodation.

 

CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE:   All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S.  The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.  

We hire only U.S. citizens and those lawfully authorized to work in the U.S.

 

E-VERIFY STATEMENT:   The Office of the Attorney General participates in the u.s. government’s employment eligibility verification program (e-verify).  E-verify is a program that electronically confirms an employee’s eligibility to work in the united states after completion of the employment eligibility verification form (i-9).

 

REMINDERS:   Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS.  For more information, please visit the SSS website at: https: //www.sss.gov.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee