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SENIOR MANAGEMENT ANALYST II-SES - 77060161

Date: Dec 6, 2017

Location: TALLAHASSEE, FL, US, 32399

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Requisition No: 25691 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: SENIOR MANAGEMENT ANALYST II-SES - 77060161

Position Number: 77060161 

Salary:  $46,381.14 - $102,026.17 

Posting Closing Date: 12/15/2017 

Job Title: Senior Management Analyst II – SES

Position 77060161

Florida Fish and Wildlife Conservation Commission (FWC), Finance and Budget Office, P-Card Section

 

******************* ANTICIPATED VACANCIES *******************

 

OPEN COMPETITIVE:  All applicants may apply to be considered.

 

ANTICIPATED SALARY IS AT THE MINIMUM OF THE SALARY RANGE -  $46,381.14

 

Employment in this position is contingent upon a satisfactory criminal history check. The criminal history check must be completed prior to or within the first thirty days of employment; IMPP 6.46 and Chapter 435, Florida Statues.

 

Responses to qualifying questions should be verifiable by skills and/or experience stated on the employment application.

 

This is a professional position in the Office of Finance & Budget, reporting directly to the Accounting Services Section Leader.  The primary duty is to function as the Agency’s Purchasing Card (P-Card) Administrator. 

 

Daily and periodic responsibilities include:

  • Developing and maintaining procedures, guidelines, and manuals related to the P-Card Program, ensuring their legality, propriety, and effectiveness;
  • Updating the agency SharePoint site with P-Card information;
  • Performing periodic reviews of P-Card transactions and activity to ensure compliance;
  • conducting special studies and establishing policies on changes to P-Card program procedures and to the Commission’s accounting policies;
  • Issuing communications to staff as necessary;
  • Providing training using Word and Power Point applications on the correct use of the P-Card to new users and providing as-needed training to approvers and reconcilers;
  • Performing monthly P-Card Reconciliation Review of each of the Agency P-Card Groups’ reconciliations;
  • Serving as bank liaison, acting to issue and maintain P-Cards of Agency staff and to resolve disputed charges;
  • Serving as liaison between FWC and State P-Card Administrator at Department of Financial Services, as appropriate;
  • Assisting with special projects, as needed.
  • Performs P-Card post audits and monitoring which includes routine Purchasing Card queries and compiling monthly results of anomalies; and notification to supervisors and the Cardholder for infractions found.  Work with Division/Office staff to collect and verify requested charges that are being monitored.  Identify and make recommendations for the p-card compliance audit process.
  • Supervises the Fiscal Assistant II in the Purchasing Card Management section.

 

Knowledge, skills and abilities, including utilization of equipment, required for the position:

 

  • Knowledge of the methods of data collection and analysis.
  • Knowledge of basic management principles and practices.
  • Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of management practices.
  • Ability to organize data into logical format for presentation in reports, documents and other written materials.
  • Ability to conduct fact-finding research.
  • Ability to utilize problem-solving techniques.
  • Ability to work independently.
  • Ability to plan, organize and coordinate work assignments.
  • Ability to prioritize workload.
  • Ability to develop various reports.
  • Ability to direct record-keeping activities.
  • Ability to communicate effectively.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to Supervise people

 

MINIMUM QUALIFICATION

One to three years of professional purchasing and purchasing card experience with the State of Florida.

 

Additional Requirements

Courteously assists Commission constituents to resolve questions or problems they may have in matters relating to the Commission, its programs or fish and wildlife conservation in general.  Seeks to garner public support for agency objectives and programs by serving Florida’s citizens in a positive and pro-active manner.

 

The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible.  Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources.  Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs.  When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent Fish and Wildlife Conservation Commission (FWC) point-of-view.

 

Work at FWC is cross-functional meaning duties may cross division/office lines.  The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

 

Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.

 

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee