GUARDIAN AD LITEM OFFICE, 13TH CIRCUIT- ADMINISTRATIVE ASSISTANT II - 21012885

Requisition No: 841389 

Agency: Justice Administrative Commission

Working Title: GUARDIAN AD LITEM OFFICE, 13TH CIRCUIT- ADMINISTRATIVE ASSISTANT II - 21012885

 Pay Plan: Justice Admin Comm.

Position Number: 21012885 

Salary:  $36,275.63 

Posting Closing Date: 11/30/2024 

Total Compensation Estimator Tool

Statewide Guardian ad Litem Office

Human Resources and Budget Liaison

IMPORTANT!- Please navigate to the following website:  www.guardianadlitem.org to apply for this position:

• Click on the “Career Opportunities” icon.
• Scroll down to the link, “Submit Your Guardian ad Litem Employment Application Here.”
• Complete the “mini” job application and attach your current resume.
• Select HILLSBOROUGH COUNTY for the job location

OR

• Email your mini application and resume directly to C14.Apps@gal.fl.gov

ABOUT THE ORGANIZATION

The Statewide Guardian ad Litem Office is Florida’s award-winning, state-funded child advocacy organization. With more than 10,000 staff and volunteers, which includes more than 180 attorneys, its primary focus is the powerful and effective representation of Florida’s abused, neglected, and abandoned children. Most of these children are abruptly removed from their homes, and sadly, many end up in foster care.  The Office’s mission is to provide the most vulnerable children in Florida with an adult from their community who will be a consistent, positive presence in the child's life as part of a multi-disciplinary team that always includes an attorney, child welfare professional and hopefully a community volunteer if one is available, providing the highest quality community advocacy and independent legal representation to protect each child's legal interests.

A critical function is to provide dependency judges with thorough and accurate information regarding the children under the court’s jurisdiction. The Office’s core values strongly reinforce and enhance its mission. Those values are:

• Commitment to Children
• Communication Built on Trust
• Collective Empowerment
• Collaboration
• Courtesy

An excellent overview of the Statewide Guardian ad Litem Office can be found at www.guardianadlitem.org.

As an employee with the State of Florida, your benefits are a significant part of your compensation with 19 percent of your total compensation coming from the benefits that the State offers. As a full-time employee, your insurance rate will be significantly low due to the contribution of the State of Florida. In fact, single coverage is as low as $50 per month, with family coverage costing only $180 per month.

While the rates are higher for halftime employees, health insurance options are still available if you are in a salaried position.

BENEFITS OF WORKING FOR THE GUARDIAN AD LITEM OFFICE:  

• State of Florida Retirement package – Pension or investment plan (3% employee contribution required)
• State group insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Flexible spending account
• Nine paid state holidays each calendar year
• One paid personal holiday each fiscal year
• 13 paid sick leave days accrued within the calendar year
• 13 paid annual leave days accrued within the calendar year with an increase after five years
• Life insurance of $25,000 is provided by the state at no cost to you for all FTE positions.  Employees may purchase additional coverage
• Public Loan Forgiveness Program
• State tuition waivers

ABOUT THE OPPORTUNITY

This is responsible work performing a variety of administrative and fiscal related duties assisting an administrator and/or professional staff in managing the daily operations and support functions of an administrative office. 

ABOUT THE WORK

The incumbent in this position will serve as the jCircuit Human Resources and Budget Liaision to the State Office and will be responsible for managing human resources and budget functions for the Circuit. 

Administrative Responsibilities

• Provides general office support to the Circuit Director and other staff as requested.
• Maintaining office calendars to coordinate work flow and meetings.
• Answering telephones and transferring to appropriate staff member.
• Opening, sorting and distributing incoming correspondence, including faxes and email.
• Signing for and distributing UPS/FedEx or similar delivered packages.
• Preparing responses to correspondence containing routine inquiries.
• Performing other general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
• Preparing, filing and retrieving documents, records and reports.
• Setting up and coordinating meetings and conferences.

Human Resources Liaison

• Coordinating and maintaining personnel records for staff, including pre-screening requirements for new employees.
• Preparing and documenting all payroll, leave, time keeping, benefits and performance related records for transmission to the Statewide office. 
• Maintains local HR related records to support Statewide records. 
• Coordinating office space, telephones, parking, office credit or purchasing cards and office keys.
• Orienting new employees on office personnel policies.
• May be asked to serve as the volunteer pre-screening coordinator. 

Budget Liaison

• Coordinating and maintaining budget records for the Circuit. 
• Preparing and documenting budget expenditures, purchase orders, and other financial records for transmission to the Statewide office.

• Interacting with vendors and merchants to coordinate supplies, maintenance, or repair.
• Collecting and maintaining inventory of office equipment and supplies.
• Researching, pricing and purchasing office furniture, equipment and supplies. Arranging for the repair and maintenance of office equipment.

ABOUT THE KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of and ability to use correct English grammar, spelling, and punctuation
• Ability to use a variety of computer applications. 
• Ability to organize work, establish priorities, and meet deadlines.
• Ability to manage multiple assignments including long and short-range projects. 
• Ability to communicate effectively. 
• Ability to deal tactfully with the public.
• Ability to use independent judgment and discretion concerning confidential information.  
• Ability to work as part of a team.            
• Knowledge of personnel processes and procedures.
• Ability to understand and apply rules, regulations, policies, and procedures.

ABOUT THE EDUCATION AND TRAINING REQUIREMENTS

• Must have a standard high school diploma or equivalent and for or more yeard of progressively responsible administrative or administrative support, not-for profit, fiscal or other comparable experience. 
• A bachelor's degree from an accredited four-year college or university preferred and one year of experience in Human Resources, Administrative Support or Budget and Finance.
• A master's degree may substitute for the required experience.

The Executive Director or designee may make an exception to the training and experience requirements.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.