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OPS ADMINISTRATIVE ASSISTANT I - 67971012

Date: Nov 9, 2018

Location: WEST PALM BEACH, FL, US, 33401

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 42887 

Agency: Agency for Persons with Disabilities

Working Title: OPS ADMINISTRATIVE ASSISTANT I - 67971012

Position Number: 67971012 

Salary:  $12.70 Hourly 

Posting Closing Date: 11/15/2018 

ADMINISTRATIVE ASSISTANT I – OPS

AGENCY FOR PERSONS WITH DISABILITIES

POSITION NUMBER – 67971012 WEST PALM BEACH

***OPEN COMPETITIVE OPPORTUNITY***

*This is an ANTICIPATED VACANCY* 

 

THIS IS AN OPS POSITION.

The Agency for Persons with Disabilities works in partnership with local communities to support people with developmental disabilities in living, learning, and working in their communities.  APD provides critical services and supports for customers with developmental disabilities to reach their full potential. The Agency serves people with spina bifida, autism, Down syndrome, children age 3-5 at high risk of developmental disabilities, cerebral palsy, Prader-Willi syndrome, Phelan-McDermid syndrome, and intellectual disabilities. There is no charge or co-payment for services provided through the Agency.

www.apdcares.org

 

The State of Florida participates in the VALIC National Plan for OPS employees. The VALIC National Plan includes two tax-qualified, defined-contribution retirement investment plans.  Approved by the Internal Revenue Service (IRS) and offered by VALIC, Inc. (VALIC), the Plan is divided into two parts: the FICA Alternative Plan and the Special Pay Plan.

To obtain more information on the VALIC National Plan, you may contact VALIC, Inc. at www.valic.com/opsfl or call toll free 1-800-448-2542.

OPS employees are not eligible for any type of leave accrual, paid holidays or personal holidays.

 

BACKGROUND SCREENING REQUIREMENT:

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.


No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.


Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

 

THIS POSITION REQUIRES A BACKGROUND INVESTIGATION INCLUDING FINGERPRINTING, PURSUANT TO S. 110.1127(1), FLORIDA STATUTES.

 

WE HIRE ONLY U.S. CITIZENS AND THOSE LAWFULLY AUTHORIZED TO WORK IN THE U.S.  APD PARTICIPATES IN THE U.S. GOVERNMENT’S EMPLOYMENT ELIGIBILITY VERIFICATION PROGRAM (E-VERIFY).  E-VERIFY IS A PROGRAM THAT ELECTRONICALLY CONFIRMS AN EMPLOYEE’S ELIGIBILITY TO WORK IN THE UNITED STATES AFTER COMPLETION OF THE EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9).

 

ALL APPLICANTS SHOULD COMPLETE THE ON-LINE PROFILE PROCESS.  IF ASSISTANCE IS NEEDED TO APPLY FOR THIS POSITION, PLEASE CALL THE PEOPLE FIRST SERVICE CENTER AT 1-877-562-7287.

 

***DUTIES:

Employees of the Agency for Persons with Disabilities are required to demonstrate total commitment to outstanding customer service.  This includes, but not limited to, acting in a responsive, professional, courteous manner with the employees, customers and public we serve at all times.

This is an administrative position assisting the Regional Operations Manager (or Regional Program Administrator) in the operation of the Region.  The employee provides administrative support, researches and gathers data, prepares draft reports and correspondence, recommends and implements operational administrative systems, and interprets policy in order to provide guidance and assistance to further the achievement of the goals of the Region.

Handles correspondence, telephone and e-mail communication.

Accurately routes correspondence in a timely manner.

Initiates use of approved templates for routine correspondence. 

Provides draft and approved routine reports as assigned.  

Provides initial draft correspondence as requested.  

Maintains an accurate document filing system. 

Handles incoming telephone calls, directs calls to appropriate staff or takes messages providing a model for excellent customer service.

Handles e-mail correspondence as assigned. 

Prepares meeting agendas and minutes as assigned.

Maintains an assignment tracker for staff assignments.

Assists in responding in an accurate and timely fashion to all assignments and deadlines. 

Uses independent judgement to make routine assignments staff. 

Performs other duties or special projects as assigned.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami