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GOVERNMENT OPERATIONS CONSULTANT II - 64006081

Date:  Nov 15, 2022
Location: 

TALLAHASSEE, FL, US, 32399


The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

Requisition No: 616241 

Agency: Department of Health

Working Title: GOVERNMENT OPERATIONS CONSULTANT II - 64006081

Position Number: 64006081 

Salary:  $39,100 to $45,000 

Posting Closing Date: 11/28/2022 

Internal Agency Opportunity

 Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department.

“Previous applicants need not re-apply.”

 

Government Operations Consultant II

Leon County

Internal Only

 

 

Your Specific Responsibilities:

This position works under the general supervision of the Division Director in the Community Health Promotion and provides back up to the Division Assistant to the Director.  This position provides support to Biomedical Research staff by performing complex and technical duties. The position requires working cooperatively with a wide range of staff, seeking solutions to routine problems and issues within established office policies and procedures, guidelines and rules and performing in a highly responsible and timely matter.

Serves as the STMS travel champion for the Division of Community Health Promotion to assist all bureau administrative staff with travel training, finalizing authorizations and reimbursement within required timeframes and ensuring department policies and procedures are followed. Assists staff with auditing problematic travel. Works with administrative assistants to provide training and technical assistance for the accurate completion of travel authorization and reimbursement. Works with multiple bureau staff to instruct them on travel policies and procedures. Reviews all paper travel requests routed through the division level.  Travel coordinator for speakers of Biomedical Research events. Work with the speakers and their staff to ensure smooth reimbursement for travel.

Provides support to the Director’s Office and Biomedical Research-Backup to the Division correspondence Coordinator- finalizing correspondence and reports and performing other office support functions as assigned. Maintaining files (includes archiving old files), Surpluses extra items that need to be disposed. When needed- generates the more advanced Division purchases in MFMP- items purchased from multiple budgets.

Assists in scheduling and arranging meetings, audioconferences, web-conferences, conference calls and other events or meetings including meeting and room arrangement, reservation of conference or video-conferencing lines, and on-site hosting. Coordinates with outside vendors to arrange for meeting venues, contracts, and logistics. This includes arranging for pre-shipments of items, working with program administrator and legal on hotel and meeting contracts. Coordinates with budget coordinator and purchasing to arrange for payment of events.

Provides administrative functions related to research grants. This includes folder development, processing invoices and change requests, and working with researchers and administrative staff for the effective management required in the Grant Management Manual.

Assists with editing for Biomedical Research. This can include creating publications: templates, REI certificates, and meeting materials. Completes proofreading for multiple reports and documents including, FHGR evites. Produces meeting materials.

 

Responsible for logging routed folders into CorrFlow for Biomedical Research for tracking purposes and transport folders and/or interoffice correspondence.  Follows up on CorrFlow assignments to ensure all assignment and/or folders are closed out in a timely manner per department procedures. 

Generates requisitions for the Biomedical Research Section. Creates and manages staff augmentations in MFMP. Manages Pcard Purchases in Works for the section. Responsible for maintaining spend down documentation to keep track of staff augmentation PO balances. Issue end of the fiscal year change order to unencumber funds.

Performs other related duties as assigned.

 

Required Knowledge, Skills, and Abilities: 

 

Knowledge of: Microsoft Word, PowerPoint, and Excel; purchasing and travel rules and guidelines; administrative and office procedures and practices; standard business formats and styles for letters and business forms.  Skills to operate standard office equipment; organize information and files; manage time effectively to complete multiple assignments on time; provide high levels of customer service to staff, callers and visitors.  Ability to: establish effective and cooperative working relationships with others; communicate effectively verbally and in writing; identify problems and propose solutions.

 

Emergency duty - Incumbent may be required to work during or beyond normal work hours or days in the event of an emergency.  Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or to perform other emergency duties, including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.  Incumbent may have access to records containing social security numbers in the performance of job duties. Purchasing Card – Assigned Purchasing Card responsibilities.  Purchasing – This position is responsible for the preparation of purchasing and the approval of purchasing.

 

Qualifications:

  • A bachelor's degree from an accredited college or university and three years of administrative experience.
  • A master's degree from an accredited college or university can substitute for one year of the required experience.
  • Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

 

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

 

Where You Will Work: Tallahassee, FL 32399

 

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

  • Annual and Sick Leave benefits;
  • Nine paid holidays and one Personal Holiday each year;
  • State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
  • Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

  • Flexible Spending Accounts;
  • Tuition waivers;
  • And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

 

 

Please be advised:

 

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

 

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

 

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. 

 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

 

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 


Nearest Major Market: Tallahassee