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Date: Dec 7, 2017

Location: TALLAHASSEE, FL, US, 32399

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 25799 

Agency: Department of Transportation

Working Title: PROJECT COST ANALYST - 55008707

Position Number: 55008707 

Salary:  $33,709.79 - $43,624.44 

Posting Closing Date: 12/22/2017 



900 / General Accounting Office






CONTACT PERSON:  Elizabeth Metcalf



Anticipated Hiring Salary: $39,658.58


SPECIAL REQUIREMENTS:  You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.


THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.  QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities.  Upon request and as appropriate, reasonable accommodations to qualified individuals with disabilities may be provided.  Interested persons should contact the Florida Department of Transportation’s Equal Opportunity Office located at 605 Suwannee Street, Tallahassee, Florida 32399 or call (850) 414-4747 for assistance.  


POSITION DESCRIPTION: Conduct financial analysis for Federal projects and related Financial projects for all funding sources and prepare the final billing adjustments to close the Federal projects in the Federal Project Management (FPM) Subsystem and FHWA’s Fiscal Management Information System. Reconcile the participating and nonparticipating costs for expenditures, retainage and revenue in Project Cost Management (PCM) to FPM by Federal fund. This analysis includes, but is not limited to, coordinating authorization requests with District and Federal Aid Management Office personnel.  It also includes the analysis of eligible Indirect Costs specific to the Federal project and related Financial projects.  Perform required FLAIR transactions and Financial Management Cost Transfers based on the results of the analysis.  Monitor Federal Bill process to verify proper update from analysis and correcting transactions.


Track FIRE report projects on a weekly, monthly and quarterly basis. Ensure that the FIRE Projects are prioritized for assignment and audit, with their progress accurately documented in the correct Quarterly Reporting cycle by their respective Tier. Requests, coordinates and reviews the FIRE Report project comments within the PCM team, inputs comments and the responds to additional follow up questions from FHWA for each quarterly reporting cycle.


Analyze and validate the data for the Payroll, Warehouse-Materials and Supplies Inventory (MSI) and Mobile Equipment (MEQ) Cost Distributions. Communicate with District and Central office staff the possible correction(s) of all project information in the Payroll cost distributions. Coordinate with the Financial Management Office Systems Support Section any corrections, as needed, of the data and the submittal of the distributions to the FLAIR System.  Analyze and correct any FLAIR system batch input errors resulting from the cost distributions for payroll cost, MSI and MEQ.


Track Federal projects submitted to the Office of Comptroller in a Ready Final Voucher status and ensure timely closing of Federal Projects. Maintain the Final Voucher (FV) system with current information related to each assigned Federal Project. Assist in system/procedure documentation requests for the PCM/Final Voucher team. Including, but not limited to, special studies and analyses for the Department’s project cost function and regular monthly/quarterly reports related to the position.


Provide supervisor with a review of the effect of each internal policy or procedure change to the Final Voucher process, including Federal Technical Bulletins and discussions from each Federal Aid Teleconference conducted by the Federal Aid Management Office.


KNOWLEDGE, SKILLS AND ABILITIES:  Knowledge of basic accounting and budgeting principles.  Skilled in working and testing an accounting system.  Ability to prepare and maintain a variety of accounting records and reports.  Ability to interpret, analyze and reconcile accounting data. Ability to formulate accounting system requirements and develop testing methods to verify accounting system components.  Ability to understand and apply applicable rules, regulations and policies. Skilled in performing work that requires a high level of attention to detail. Ability to use sound judgment and work independently.  Ability to work in a team environment with shared tasks and maintain effective working relationships with others. Ability to work timely and accurately under pressure and handle difficult situations. Ability to communicate effectively both verbally and in writing. Ability to utilize problem solving techniques and analyze processes for best practice methods. Knowledge of Microsoft Office, Word, Excel, PowerPoint. 


MINIMUM QUALIFICATIONS:  A bachelor's degree from an accredited college or university in a business-related field or one year of experience in an accounting or auditing related field.


As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.


The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Nearest Major Market: Tallahassee