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OPS Government Operations Consultant II - 77902433

Date:  Dec 1, 2022
Location: 

TALLAHASSEE, FL, US, 32399


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Requisition No: 694182 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Government Operations Consultant II - 77902433

Position Number: 77902433 

Salary:  $23.43 an hour 1920 hours a fiscal year 

Posting Closing Date: 12/05/2022 

Title: Government Operations Consultant II

Salary:  $23.43/hour not to exceed 1920 hours per fiscal year. 

Position number:  77902433

Broadband/Class Code:  13-1111-04/2236

Level of Education: B.A.

Region: NW, Tallahassee

County: Leon

Working hours: 40hrs/week 8-5, M-F. 

List of any subordinates supervised:

Residency requirement: None

Agency: Florida Fish and Wildlife Conservation Commission

Division:  Habitat and Species Conservation

Section:  Wildlife Impact Management

Address620 South Meridian Street, Tallahassee, FL 32399

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at a minimum explain your interest in the position and the organization and identify your most relevant skills or experiences.

 

Government Operations Consultant II Duties:

The Wildlife Impact Management Section (WIM) of the FWC’s Division of Habitat and Species Conservation (HSC) is looking for a dynamic, highly motivated contracting professional to serve as the section’s Contracts and Grants Specialist.

 

  • Contracts and Agreements (60%)

 

The incumbent shall function as subject matter expert on business matters regarding fish and wildlife contracts. This position drafts, develops and coordinates contracts and agreements pertaining to WIM activities, including various contractual services, agreements   and development of Scopes of Work, in coordination with the appropriate section staff. The incumbent consults with the Commission's legal counsel regarding form and legality of proposed contracts and agreements, and monitors compliance with existing contracts or other types of agreements regarding section activities. The incumbent coordinates with Budget Office staff as necessary to ensure timely and efficient management and administration of section contracts and agreements. The incumbent maintains databases to track the section’s contracts and agreements. This position provides consulting support to  staff on contract and agreement related activities.

 

Specific duties include:

 

    • Draft contracts, scopes of work and other agreements that are needed for the Section;
    • Develop Solicitation Documents;
    • Work within MyFlorida Marketplace to issue and manage purchase orders;
    • Maintain contract files;
    • Route contracts and agreements through Purchasing, Legal, Finance and Budget, Division Director’s Office, etc.;
    • Send contracts to vendors for execution;
    • Monitor contract and vendor performance in conjunction with section staff;
    • Review contract deliverables to ensure compliance;
    • Resolve contract problems and disputes in coordination with section staff;
    • Route invoices and supporting documentation for payment;
    • Responsible for ensuring that correct information is entered into FACTS or other contract management system as required by FWC, DFS and/or DMS; and
    • Track payments, and budget for all agreements

 

  • Budget Oversight (20%)

The incumbent assists the Section Leader with section budget oversight and two Program Managers with program budget oversight and management. Budget oversight includes, but is not limited to, monitoring expenditures, tracking spending, budget projection, encumbrance monitoring, etc. This position will work closely with Business Managers, financial management teams and Finance and Budget Office staff.

  • General Procurement (10%)

The incumbent serves as a procurement and purchasing specialist for the section.  In this role, the incumbent will assist with developing and executing purchase orders as needed, assist staff as needed for large purchases and will act as a super-buyer for the section.

  • Other duties (10%)

Acts as a consultant and assists with other Division procurement issues as requested.  Complete quarterly reports and annual reports, various project and meeting reports and technical reports regarding the activities described in this position description. Assists Section Leadership with other duties as requested.

 

In carrying out duties of this position, the incumbent is expected at all times to be aware and abide by the Commission's standards of conduct, as well as any and all Commission rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position.

 

Responsible for the timely and accurate processing and/or approval, as appropriate, of vendor invoices and warrants for payment of goods received or services rendered to avoid automatic interest penalty payments to said vendors.

 

Responsible for adhering to the provisions and requirements for Section 215.422.F.S., related State Comptroller's rules and Florida Fish and Wildlife Conservation invoice processing and warrant distribution procedures.

 

Courteously assists Commission constituents to resolve questions or problems they may have in matters relating to the Commission, its programs or fish and wildlife conservation generally. Seeks to garner public support for agency objectives and programs by serving Florida's citizens in a positive and proactive manner.

 

Level of Education:  

A Bachelor’s degree from a college or university and two years of professional experience in business, systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work. A Master’s degree can substitute for one year of the required experience. Professional or nonprofessional experience can substitute on a year for year basis for the required college education.

 

A degree in business or public administration, management or accounting is preferred. State of Florida government experience preferred.

 

Knowledge, Skills, and Abilities:

The employee must have strong skills in administration and organization including time and information management, budgeting, written and oral communication, interpersonal relations, and problem solving. The employee must be experienced in the use of computers for word processing, information management, communications, and data management. The employee must have experience in contract management.

  • Knowledge of State of Florida procurement processes and requirements
  • Experience and training in contract management
  • Accounting skills
  • Proficient in MS Office products, Adobe Acrobat, and other computer programs
  • Ability to work well in a fast-paced work climate, and able to adhere to deadlines;
  • Technical writing ability;
  • The ability to positively and effectively communicate with stakeholders and coworkers;
  • Demonstrated leadership abilities and be able to work with minimal oversight;
  • Ability to multi-task in a fast-paced work environment; and
  • Ability to track multiple projects at varying levels of completion and be able to communicate status to others effectively.

 

Current certification as a Florida Certified Contracts Manager (FCCM) is preferred.

Experience procuring items and services in a State of Florida agency is preferred.

 

 

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at a minimum explain your interest in the position and the organization and identify your most relevant skills or experiences.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Tallahassee