STATE ATTORNEY'S OFFICE, 11TH CIRCUIT- ACCOUNTS PAYABLE COORDINATOR - 21009696

Requisition No: 793113 

Agency: Justice Administrative Commission

Working Title: STATE ATTORNEY'S OFFICE, 11TH CIRCUIT- ACCOUNTS PAYABLE COORDINATOR - 21009696

Position Number: 21009696 

Salary:  $35,568.00- $77,239.68 

Posting Closing Date: 09/22/2023 

OFFICE OF THE STATE ATTORNEY

ELEVENTH JUDICIAL CIRCUIT

KATHERINE FERNANDEZ RUNDLE

STATE ATTORNEY

POSITION AVAILABLE

Fiscal Administrator II - Fiscal Division

Location:  E.R. Graham Building

                  1350 Northwest 12 Avenue

                  Miami, Fl 33136

Position Overview:

The Fiscal Administrator II position in the Fiscal Division is responsible for purchasing and accounts payable for our Child Support Program.  The work schedule for this position is 8:30 a.m. to 5:00 p.m.  This position offers a Limited Flexible Work Schedule and Teleworking Option.

The Job Responsibilities include:

• Securing quotes and processing Purchase Orders for new equipment, furniture, supply, maintenance and services
• Researching for the best rate in the market for goods and services
• Reviewing requisitions and verifying rates with vendors
• Auditing and processing incoming invoices for payment
• Preparing monthly Expenditure portion of Invoice to Department of Revenue for reimbursement of program costs
• Preparing Monthly Encumbrance Report
• Processing Purchase Order renewals and change orders
• Monitoring vendor contracts with the state and county
• Maintaining maintenance agreements on equipment and securing maintenance renewals
• Following up with vendors on late, never received or disputed invoices
• Monitoring postage accounts balance and processing check requests: Postage by Phone, Postage Due account, PO Box and permit fees  
• Monitoring property disposals 
• Coordinating training and travel arrangements for all Child Support Program staff
• Performing other related duties as assigned

The Minimum Requirements are:

• Associate Degree in finance/accounting or related field and two (2) years of accounts payable and/or clerical accounting experience; OR
• High school diploma and four (4) years of accounts payable and/or clerical accounting experience; OR
• An equivalent combination of four (4) years of training and clerical accounting experience 

The Preferred Qualifications and Skills are:

• Have working knowledge and ability to create and manage Excel spreadsheets

Specific Skills and Characteristics

The Successful Candidate must be able to:

• Possess and demonstrate excellent problem analysis skills
• Possess and demonstrate excellent both oral and written communication skills
• Possess and demonstrate working knowledge of computer programs
• Work independently and be a self-starter
• Work effectively under stringent deadlines
• Be detailed oriented
• Be adaptable to change

Starting Annual Salary:  $35,568.00 - $77,239.68  

Salary to commensurate with experience

To apply for this position, please complete and submit an application, and updated resume to: SAOJobs@MiamiSAO.com., with the Subject: Fiscal Administrator II. Applications can be downloaded from our website at:  www.miamisao.com.

The State Attorney’s Office reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice.  All information provided by applicants is subject to verification and background investigation.  False statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

Insurance benefits, vacation package and Florida Retirement System Pension benefits are offered with this position

Internal and External Candidates will be considered

Equal Employment Opportunity/Affirmative Action Employer

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS at 1-844-377-1888 on how your current benefits may be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.