Share this Job

DEPUTY CHIEF OF SOUTH FL FACILITIES - 72001654

Date: Jul 27, 2021

Location: N/A, FL, US, Negotiable

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 396481 

Agency: Management Services

Working Title: DEPUTY CHIEF OF SOUTH FL FACILITIES - 72001654

Position Number: 72001654 

Salary:  $65,000.00 - $70,000.00 

Posting Closing Date: 08/09/2021 

Deputy Bureau Chief of South Florida Facilities
Division of Real Estate Development and Management
State of Florida Department of Management Services
This position is located at one of the DMS Regional Facilities in Ft. Pierce, Ft. Lauderdale, Miami, Marathon, Ft. Myers, or West Palm

This position is pending reclassification.”

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Ron DeSantis and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government.  The Department of Management Services facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees.

Position Responsibilities:

The primary functional activity and responsibility is to provide direct supervision to the Facilities Managers assigned to the South Florida facilities managed by DMS. This individual will ensure proper logistical support for maintenance, repair and renovation requests from state agencies housed within these facilities. This position will also coordinate budgeting and accounting matters with the appropriate bureaus budget and management staff. 

General Responsibilities:

Managing and directing the activities of all facilities managed by DMS located in South Florida.Monitoring and maintaining budget for these facilities and working closely with other managers in the division in coordinating construction repair and renovation projects.

Reviewing requests from agencies housed in buildings under the jurisdiction of the Department of Management Services, for partition changes and additional electrical requirements to assure those changes do not interfere with the balance of heating and/or air conditioning systems, electrical systems and to assure that changes do not conflict with the State Fire Marshall’s rules and regulations. Making periodic inspections of buildings and grounds, renovations, furnishings, maintenance equipment, mechanical and electrical equipment to assure they are maintained in proper condition.

Reviewing, revising or establishing new methods and procedures concerning maintenance programs carried out by the division. Organizes and participates in maintenance workshops and related conferences; assists in defining scope of services for outsourced services.

Assisting in developing procurements, gathering information, evaluating proposals, negotiating and managing contracts.

Procuring labor and materials using DMS issued Purchasing Card and for following DMS and state guidelines for the procurement of services and materials.

Emergencies:

The incumbent in this position is responsible for managing emergency response during and after scheduled work hours.  Incumbent is responsible for coordinating the work activities of subordinates, contractors and other assigned trades who respond to after-hours emergencies.  Incumbent is responsible for monitoring and reporting the materials and labor costs associated with emergency response activities.  Participate in emergency response as required.

Supervision:

Incumbent provides general administrative duties including the writing of employee performance evaluations and review of work-related performance. Addresses employee performance issues promptly and uses corrective action to resolve performance problems. Recommends disciplinary action if necessary and provides recommendations for training and continued education. Works with division Human Resource Officer to document performance related issues. Performs employee Performance Planning and Review within designated time periods in accordance with DMS procedures. Supervises subordinates, reviews and approves timesheets, purchasing card procurement documentation. Trains and evaluates employees on job safety awareness, hazardous materials, proper care and use of equipment, periodic review of policies and procedures to reinforce DMS directives and policies. Ensure subordinates receive the required training when appropriate approvals and funding have been acquired.  Provides appropriate documentation to the Central office personnel office and other agency offices as required. Ensures leave requests are submitted and approved in accordance with established DMS rules and procedures. 

Perform other duties as assigned by supervisor and keep supervisor informed of potential issue.

Knowledge, Skills and Abilities:

  • Knowledge of the procedures and methods used in physical plant maintenance and repair, building construction or maintenance or grounds maintenance.
  • Knowledge of safety procedures.
  • Skilled in using tools appropriate to the assigned areas.
  • Ability to utilize problem solving techniques.
  • Ability to understand and apply applicable rules, regulations, policies and procedures.
  • Ability to prioritize workload.
  • Ability to manage a maintenance and construction program.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to communicate effectively verbally and in writing.
  • Ability to plan, organize and direct program activities.
  • Ability to supervise the application of newly marketed building products.
  • Ability to research and understand new technology pertaining to building construction.
  • Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, and Teamwork.

Minimum Requirements:

  • Seven years of experience managing commercial office facilities.
  • Five years of supervisory experience in a management role.
  • Five years of experience managing service contracts (custodial services, security guard services, etc.)
  • A valid driver’s license 
  •  
  • The ability to climb multiple flights of stairs, climb a ladder, reach overhead, work from heights, bend at the waist, kneel and crouch, and be able to work near loud noises and electrical equipment, and work in basements, tight spaces, and on rooftops.
  • The ability to spend prolonged periods of time performing sedentary work which involves sitting most of the time and repetitive motion.
  • The ability to drive and/or fly long distances.
  • The ability to travel 50% of the time throughout Florida.

Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce.  We recognize the extensive training, experience and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.