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ADMINISTRATIVE SERVICES MANAGER - 22010990

Date: Jan 21, 2022

Location: WEST PALM BEACH, FL, US, 33401

The State Personnel System is an E-Verify employer. For more information click on our E-Verify website.

Requisition No: 483961 

Agency: State Courts System

Working Title: ADMINISTRATIVE SERVICES MANAGER - 22010990

Position Number: 22010990 

Salary:  $61,906.04 - $111,430.87 Annually 

Posting Closing Date: 02/02/2022 

SUMMARY

The essential function of the position within the organization is to provide administrative support to the judiciary through the Human Resources department. Specifically, this position is responsible for some or all of the following: recruitment and onboarding, supervising staff, conducting training sessions on various HR-related areas, planning, providing administrative services, managing human resources programs, administering human resources policies and procedures, supervising other court employees, and performing administrative functions, including compiling required reports. The position works independently, reporting major activities to the Chief of Personnel Services, and/or Trial Court Administrator through periodic meetings. Occasional travel to the other Circuit courthouses is required.

MINIMUM QUALIFICATIONS

Bachelor’s degree in human resources, organizational development, business, or closely related field. Five years of related human resources experience, including two years of supervisory experience. Experience in performing the full cycle of recruiting activities including sourcing and screening applicants maintaining recruiting systems, drafting offer letters, providing follow-through with candidates, supporting hiring managers and reporting recruiting statistics. Experience with the Florida State Courts systems and/or HRIS is ideal. PHR certification is a plus.

ESSENTIAL DUTIES

  • Conducts recruitment efforts for all exempt, non-exempt, and temporary employees; writes and places advertisements for recruitment; interviews job applicants, reviews applications, and resumes.
  • Enhances the Circuit’s human resources department by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.
  • Maintains the work structure by updating job requirements and job descriptions for all positions.
  • Supports Circuit staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; and recommending changes.
  • Prepares employees for assignments by establishing and conducting orientation and training programs.
  • Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; and counseling employees and supervisors.
  • Implements employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends.
  • Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements, conducting investigations, maintaining records, and representing the organization at hearings.
  • Enforces management guidelines by preparing, updating, and recommending human resource policies and procedures.
  • Implements and maintains safety program at all courthouses; prepare safety training for staff, conducts site visits, make safety recommendations, update and maintain safety manual. Monitor incidents to effectively train staff on safety matters.
  • Responsible for the volunteer and mentoring program.
  • Conducts exit interviews for terminating employees.
  • Assists with annual compliance reporting.
  • Responsible for employee engagement through Lunch-n-Learns, contests and events.
  • Writes employee communication, such as emails, memos, and articles in The Courier.
  • Retains historical human resource records by designing a filing and retrieval system and keeping past and current records.
  • Cultivates professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
  • Completes human resource operational requirements by scheduling and assigning employees and following up on work results.
  • Manages human resource staff by recruiting, selecting, orienting, and training employees.
  • Advances human resource staff job results by counseling and disciplining employees and planning, monitoring, and appraising job results.
  • Contributes to team effort by accomplishing related results as needed.

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

The ideal candidate must be an effective and skilled communicator (verbal and written) and possess a professional, collaborative, and upbeat approach to their work and leadership style. The ability to prioritize and work under tight deadlines is crucial and essential to success in the role. Applicants must have strong problem-solving skills, attention to detail and Microsoft Office Suite. Must have a demonstrated ability to interact with a diverse set of people in an open and friendly manner. Experience in NeoGov is a plus.

COVID-19 PRECAUTION(s)

  • Use of court-issued personal protective equipment required.
  • Temperature screenings.
  • Social distancing guidelines in place.
  • Sanitizing, disinfecting, or cleaning procedures in place.

SPECIAL COMMENTS

The Florida State Court System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check. Employment in this position is contingent upon a satisfactory criminal background check.

In accordance with Section 110.205(2)(c), Florida Statutes, positions with the Florida State Courts System (judicial branch) are not covered under the Career Service System.

All employees of the Florida State Court System are at-will employees and serve at the pleasure of the appointing authority and do not attain tenure rights.

HOW TO APPLY

Interested parties should electronically submit an application package consisting of a:

The application package must be submitted to: Chief of Personnel, Tammy Anton, at CAD-Recruiting@pbcgov.org.

The State of Florida provides excellent benefits at a low cost including:

  • Medical benefits (HMO/PPO) at a cost of $50.00 single coverage; $180.00 for family coverage
  • Life Insurance provided by the State of Florida
  • Optional coverage including dental and vision care, disability coverage
  • Florida Retirement Plan options
  • Vacation and Sick Leave accruals
  • 13 Court paid holidays

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, or disability.

NOTICE

Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview.

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact Tammy Anton, Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Nearest Major Market: Palm Beach
Nearest Secondary Market: Miami