ADMINISTRATIVE ASSISTANT I - 37000577

Requisition No: 854668 

Agency: Environmental Protection

Working Title: ADMINISTRATIVE ASSISTANT I - 37000577

 Pay Plan: Career Service

Position Number: 37000577 

Salary:  $2,902.03 monthly 

Posting Closing Date: 07/04/2025 

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Administrative Assistant I

State of Florida

Department of Environmental Protection

This position is located in Fernandina Beach

Your Specific Responsibilities:

DUTIES AND RESPONSIBILITIES:

“Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply.”

This position assists in planning, coordinating and implementing all administrative activities involved in park operation.

Performs fiscal, purchasing, and budget tracking duties for Fort Clinch State Park.  Maintains computerized budget tracking system and reconciles with FLAIR.  Provides related budget reports to park manager and district.  Assists park manager in the planning and administration of park contracts, use agreements and permits.  Processes requisitions, bids, p-card and e-procurement transactions.

Performs and directs data entry required to maintain park records.  Maintains park archival and resource files.  Develops management reports and summaries for use in making management decisions and planning park activities, services and resource management.  Monitors and audits park revenue procedures and related reports.  Performs or directs adjustments to POS system and monthly reports programs.

Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.

Assists in assuring park compliance with current division policies, procedures and programs.  Assists in training and tracking staff in proper park procedures and practices.  Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Is familiar with duties of all administrative workstations to include ranger station responsibilities. Attends meetings and training sessions and represents the park management at meetings with division representatives, other agencies and organizations. Assists in developing park publicity and media contacts.

Processes technical park correspondence, investigates subject matter, and prepares replies.

Maintains park property records and performs annual property audit.

Performs other related duties as required.

Required Knowledge, Skills, and Abilities:

KNOWLEDGE OF:

• accounting principles and practices
• methods of data collection
• principles and techniques of effective verbal and written communication
• scheduling, filing, customer service
• budget software

SKILL IN:

• communicating effectively verbally and in writing
• interacting with all internal and external customers and the general public in a professional, tactful and courteous manner
• Microsoft Office Suite programs
• tracking and reconciling multiple budgets
• organization of computer files and records
• accounting software and point of sale platforms
• managing accounts receivable and payable procedures
• revenue accounting and reporting

ABILITY TO:

• work independently with minimal supervision
• multi-task and prioritize needs
• collect, evaluate and analyze data
• prepare correspondence and administrative reports
• understand and apply applicable rules, regulations, policies and procedures
• identify, investigate, and resolve problems
• work independently
• plan, organize and coordinate work assignments
• communicate effectively verbally and in writing
• establish and maintain effective working relationships with others
• work under pressure and meet deadlines
• follow-up on tasks
• learn job specific software
• maintain a valid driver’s license 

Minimum Qualifications: 

• Valid driver’s license.

Position of Special Trust Requirement:

This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position.

Preferred Skills:

• FLAIR
• MyFloridaMarketPlace (MFMP)
• Quicken
• Oculus
• PPMTS

Pay:

Base salary $2,902.03 month/$34,824.36annual

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take an important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Fort Clinch State Park

2601 Atlantic Avenue

Fernandina Beach, Florida 32034

History meets nature at Fort Clinch State Park. Whether you’re a history buff, nature lover or a bit of both, enjoy exploring the natural and historic resources of this pristine park. A row of cannons pointing across the St. Mary’s River into Georgia are silent testimony to the strategic importance of Fort Clinch during the Civil War. Visitors can explore the fort’s many rooms, galleries and grounds, and learn about the life of a Union soldier through unparalleled living history programs. Make plans to visit on the first weekend of every month when a soldier garrison fires cannons and demonstrates other battlefield skills. The historic fort is only one aspect of this diverse 1,400-acre park. Maritime hammocks with massive arching live oaks provide a striking backdrop for hiking and biking on the park’s many trails. The park is known for its gopher tortoises, painted buntings and other species of wildlife. Camping, fishing, shelling and shark-tooth hunting are popular activities.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

This is an exceptional opportunity within the Florida Park Service at Fort Clinch State Park. The position needs a self-motivated park service professional to fill an Administrative Assistant position. The applicant must possess good administrative skills, be able to work independently and have the ability to multi-task. 

               Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

 HR_VeteransPreference@dep.state.fl.us

 HR_Recruitment@FloridaDEP.gov

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at (850) 245-2511. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.