ADMINISTRATIVE ASSISTANT II - 80082012

Requisition No: 850031 

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT II - 80082012

 Pay Plan: Career Service

Position Number: 80082012 

Salary:  $1,462.60-bi-weekly 

Posting Closing Date: 04/07/2025 

Total Compensation Estimator Tool

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION, CONTACT AND SALARY INFORMATION

Location  Northwest Region (Will be housed in Tallahassee or Live Oak)

Contact Person  Laura Buen (850) 717-2534

Minimum Biweekly Rate of Pay $1,462.60. (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.)

DESCRIPTION
This position is an Administrative Assistant II in the Northwest Region of Florida 

DUTIES & RESPONSIBILITIES
Provides comprehensive assistance and office management to the Regional Director by managing and coordinating tasks and assignments for both the Northwest Region.  This includes but is not limited to: assumes the lead role in the coordination and completion of various reports, recommendations, and/or responses to correspondence; processes, develops, and reviews and composes a variety of correspondence and reports, researching subject matter and preparing replies.
Performs purchasing and fiscal duties and other major office functions.  Primary purchaser for Northwest Residential regional office staff.  Information Resource Request (IRR) Requester for the regional offices.  Processes purchase orders and invoices for payment. Pays all invoices where Purchase card is the method of payment as well as any other payments deemed required by leadership.   Maintains working files for all invoices and purchase orders received and processed. Obtains quotes and prepares purchase requisitions, including all fiscal year blanket purchase requisitions for services for state-owned buildings and vehicle repairs/maintenance for all vehicles in our inventory.  
As directed by Commitment Chiefs and Program Support Supervisors, coordinates and disseminates information to region staff/programs/facilities in a timely manner.  Maintains updated contact information for program facility administrators and corporate contacts.
Ensures maintenance and repairs for office equipment (i.e. computers, printers, fax, and copiers). Purchases and maintains postage and FedEx supplies for the office. Replenishes Sunpass funds for the regional account. Orders all office supplies, furniture, and equipment for the regional office. 
Assists with advertising position vacancies, hiring packets, and personnel requirements as needed. 
Coordinates meeting arrangements, including securing meeting space, making notifications to appropriate attendees; prepares agenda and completes and distributes meeting minutes.
Prepares travel vouchers and secures original receipts for regional office staff in the Central and South Region.  Collects data for use in preparation of travel vouchers, ensures codes are correct, and obtains appropriate supervisor’s signature.
Provides administrative assistance to the Northwest Regional Office as needed. 
Performs other related duties as assigned.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES 
Knowledge, skills and abilities, including utilization of equipment, required for the position:
Knowledge of methods of data collection and analysis; basic management principles and practices.  Ability to utilize critical thinking skills, collect, evaluate, and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of operational and management practices; organize data into logical format for presentation in reports, documents and other written materials; conduct fact-finding research; utilize problem-solving techniques; work independently; understand and apply rules, regulations, policies and procedures relating to operational and management analysis activities; plan, organize and coordinate work assignments; communicate effectively; establish and maintain effective working relationships with others.  Proficient in Microsoft Office.

PREFERRED QUALIFICATIONS
A bachelor's degree from an accredited college or university and three years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering or administrative work. 
A master’s degree from a college or university can substitute for one year of the required experience.
3-5 years’ experience working with delinquent youth in a Residential setting.
Experience conducting investigations, program reviews, and program monitoring and making recommendations based on findings.
Experience working with the DJJ incident reporting system (Central Communications Center) and Juvenile Justice Information System (JJIS)
Computer Software experience such as Microsoft Office.
A valid driver's license is required.

SPECIAL NOTES
To be considered for this position, responses provided to the qualifying questions for this advertisement must be verifiable on your State of Florida Candidate Profile.  Actual work experience, years of employment, hours worked per week, explanation of gaps in employment must be clearly defined, or the candidate may not be considered for the position.
All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions.
DJJ participates in E-Verify (Employment Eligibility).
When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 
 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.