ADMINISTRATIVE SERVICE DIRECTOR II - SES - 64064924

Requisition No: 858333 

Agency: Department of Health

Working Title: ADMINISTRATIVE SERVICE DIRECTOR II - SES - 64064924

 Pay Plan: SES

Position Number: 64064924 

Salary:  $1,945.57 - $3,606.96 Biweekly 

Posting Closing Date: 08/15/2025 

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF HEALTH - STATE PERSONNEL SYSTEM OPPORTUNITY

Division of Disease Control and Health Protection

Bureau of Public Health Laboratories

Tallahassee, Florida

Salary Range: $1,945.57 - $3,606.96 Biweekly

STATE PERSONNEL SYSTEM POSTING

This is a State Personnel System Posting, only current State employees will be considered,

all others will be automatically disqualified.

Your Specific Responsibilities:

This is a highly responsible position that serves as Director of Administrative Services for the Bureau of Public Health Laboratories (BPHL). This includes oversight of the budgeting, revenue cycle, purchasing and facilities management functions. This position spends the majority of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets.

Oversee and coordinate the activities of the statewide administrative staff to ensure the effective and efficient operational support of the BPHL.  Ensure adherence to State and Department of Health policies and procedures in regard to disbursements, records management, and property control.  Formulate and enact internal policies as needed. Manage mobile communication devices. Monitor the Newborn Screening Program to maintain financial viability and compliance with established policies and procedures. Review classification packages and hiring requests in the FL Health Desk HR system.

Prepares or reviews financial and budget reporting requirements to provide timely reports and accurate information to the DOH Bureau Offices. This includes monthly spending plan, LBR schedules, FSR for grants, inventories, and financial statement forms. Monitor expenditures for budgetary control and ensure Federal grants funds are utilized appropriately. Support management staff by providing reports and technical assistance in fiscal operations. Work with DOH Budget Office and Division staff to obtain adequate funding levels.

Guide the activities of the Revenue Administrator to ensure proper oversight of the Billing, Revenue, Customer Service and Data Entry functions. Goals include the timely and accurate billing of laboratory charges, including third party claims, to the appropriate parties, depositing receipts in a timely fashion, recording revenue properly in FLAIR, reliable entry of customer demographics, quality customer service and interaction with clients, and collection of past due accounts.

Serve as the Contract Liaison for the BPHL as required.  Responsibilities will include Programmatic monitoring, maintaining the contract files, organizing, or attending periodic meetings with providers and preparing management reports.  Provide programmatic lead on competitive solicitations and assist in negotiations as required.

Develop and implement fiscal training program to onboard supervisors, managers and laboratory directors as required. Provide training tools and aides to assist in the dissemination of information for financial, purchasing and support functions for supervisory staff and end users.

Perform grant research activities to actively seek new funding opportunities from the Federal government and private funding sources. Gather data, investigate applicability, and present findings to management which meet strategic initiatives to implement new tests and methodologies. Assist in the budget development for application process.

Direct purchasing function to ensure necessary commodities and services are readily available and obtained in accordance with established guidelines. This includes reviewing all purchase requests for budgetary control, providing technical assistance to staff with rules and regulations and assisting in the preparation of formal documents i.e. bids, single source and contracts.       

Provide managerial oversight for facilities maintenance staff and ensure resources are available for proper maintenance of machinery,

grounds, structures, and buildings. Assist in the preparation of annual FCO Budget Issue Proposals and financial oversight of FCO projects.

Serve as an Executive Team member in the BPHL organization to assist in decision making to facilitate strategic planning, budget forecasting, cost analysis and fiscal impact to provide the Bureau Chief and other executive team members the data and tools necessary to make sound business decisions.

Performs other duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of management principles and practices.  

Knowledge of the methods of data collection. 

Ability to manage and supervise people.   

Ability to communicate effectively. 

Ability to assess budgetary need. 

Ability to formulate policies and procedures. 

Ability to work independently. 

Ability to solve problems and make decisions.

Qualifications:

Preferred: FCCM certification preferred.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts.
• Tuition waivers.
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.  

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov 

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.  Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. 

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.  E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.   

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. 

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. 

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. 

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women.  The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans, and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.  Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.    

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.