JUDICIAL ASSISTANT - CIRCUIT COURT - 22004070

Requisition No: 837262 

Agency: State Courts System

Working Title: JUDICIAL ASSISTANT - CIRCUIT COURT - 22004070

 Pay Plan: St.Crts Syst PIB

Position Number: 22004070 

Salary:  $46,746.63 Annually 

Posting Closing Date: 09/22/2024 

Total Compensation Estimator Tool

Position Title
Circuit Judicial Assistant

Job Location
Thirteenth Judicial Circuit; Tampa, FL

Salary Range
$46,746.63; Annually

Job Description
The essential function of the position is to provide professional administrative support to Judge Elizabeth G. Rice, currently assigned to a Circuit Criminal division.

•    Prepare and maintain the court and professional calendar; schedule and coordinate motions, hearings and conferences. Interact with attorneys and pro se litigants to resolve problems such as scheduling conflicts or other case-related issues. 
•    Provide organizational support as to caseload, including preparing orders, jury instructions, and pending cases reports; ordering jurors; coordinating in-house services, such as interpreters; and reviewing case files for accuracy, format compliance and completeness prior to judicial review. Work assigned may vary based on judicial assignment.
•    Screen telephone calls and in-person visitors, provide information, resolve issues, direct caller/visitor to proper personnel or agency, or take messages. Compose and/or edit correspondence, memoranda, directives, notices, orders, e-mails and other documents observing strict confidentiality. 
•    Make travel arrangements and process travel authorizations and reimbursements. 
•    Prepare and distribute notices of hearings, which may include scheduling collaboration with attendees.
•    Perform routine clerical tasks such as review, distribute and respond to incoming mail, perform data entry, order office supplies, maintain files/records, fax or photocopy. 
•    May conduct limited case law research using an electronic database such as Westlaw. 

Education and Training Guidelines
•    EXPERIENCE: Four years of related experience is required.  
•    EDUCATION: Two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.
•    SUBSTITUTION: Additional relevant work experience may substitute for minimum education qualifications and additional education may substitute for minimum work qualifications.   

Competencies
•    Working knowledge of Trial Court rules and procedures. 
•    Ability to work with minimal supervision and recognize and establish work priorities. 
•    Ability to handle sensitive matters with integrity and confidentiality. 
•    Possess strong writing and computer skills. 
•    Ability to communicate clearly and effectively. 
•    Ability to handle individuals who are under stress with courtesy, tact and patience. 
•    Ability to organize and coordinate schedules of various individuals and/or groups on the court calendar. 
•    Perform administrative and problem solving functions following guidelines and rules; requires continuous, close attention for accurate results or shifting priorities and workplace pressures. 
•    Ability to operate standard office equipment including personal computers and data entry applications for case management. 
•    Ability to become proficient in Westlaw. 
•    Work requires a high standard of conduct. 
•    Incumbent must be professional in all regards.

Special Comments
BENEFITS PACKAGE:  Paid vacation, sick leave and holidays, comprehensive health insurance and life insurance with accidental death and dismemberment benefits, supplemental dental, vision, life, disability and hospitalization insurance, promotional opportunities, tuition-free college courses, Florida Retirement System (FRS) eligibility, 457 Tax Deferred Retirement Plan and secure parking in the Edgecomb garage at a modest rate.

How to Apply
Submit 1) cover letter, 2) resume, 3) current State of Florida Application and Addendum  (located only at www.fljud13.org) in (1) PDF file via email to recruiting@fljud13.org. APPLICATION PACKETS MUST INCLUDE THE 3 REQUIREMENTS ABOVE TO BE SCREENED FOR POTENTIAL INTERVIEW.

NOTICE:  Please note that future vacancies in this same classification may be filled as a result of this recruitment. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Requests for ADA accommodation to participate in the application/selection process should be directed to (813) 272-6330.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.