OPS Administrative Assistant II - 77902433

Requisition No: 855866 

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: OPS Administrative Assistant II - 77902433

 Pay Plan: Temp

Position Number: 77902433 

Salary:  $19.21 an hour 

Posting Closing Date: 07/13/2025 

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Employment is contingent upon successful completion of a background check.

Title: OPS Administrative Assistant II

Salary: $19.21/hour (not to exceed 1,920 hours annually), 40 hours a week

Position Number: 77902433

Broadband Code: 15-119-03

Region: Northwest

Working Hours: 40hrs/week 8-5, M-F. Occasional overnight travel may be required.

List of any Subordinates Supervised: None

Residency Requirement: None

Agency: Florida Fish and Wildlife Conservation Commission

Division:  Habitat and Species Conservation

Section:  Wildlife Impact Management

Address: Florida Fish and Wildlife Conservation Commission, Wildlife Impact Management Section, 620 S. Meridian St. Tallahassee, FL 32399

Supervisor: Sarah Funck, Section Leader

Minimum Qualifications:

Two years administrative support experience. A Bachelor's degree can substitute for four of the six years experience.

Applicants are required to submit a current resume and a cover letter highlighting their qualifications and expressing their interest in the position.

The Commission expects its employees to be courteous and respectful while assisting Commission customers and stakeholders, ensuring each encounter is as positive as possible. Employees should promptly resolve questions or problems relating to the Commission, its programs and/or fish and wildlife resources. Employees should seek to gain public support for agency objectives and programs by serving Florida’s citizens in a positive and proactive manner and by listening to what the customer wants and striving to meet their needs. When appropriate, employees will explain the reasons for agency actions or decisions while communicating a consistent FWC point-of-view.

Responsible for following the provisions and requirements in Section 215.422, Florida Statutes, related to the Department of Financial Services rules and FWC’s invoice processing and warrant distribution procedures.

Work at FWC is cross-functional meaning duties may cross division/office lines. The Commission expects employees to function across FWC’s organizational structure by providing their skills and expertise wherever needed through work on teams or as directed.

Description of Position:

The Wildlife Impact Management Section (WIM) is seeking an energetic and motivated candidate to serve as an Administrative Assistant II. The incumbent will provide primary administrative and clerical support to the Wildlife Impact Management Section. The Administrative Assistant works across multiple programs within the Section to provide administrative and clerical support; purchasing support; as well as meeting planning and coordination support.

Responsibilities include, but are not necessarily limited to the following:

• Coordinating purchases for the Section and maintaining a purchasing card;
• Obtaining quotes, composing purchase orders and submitting invoices for payment utilizing MyFloridaMarketPlace;
• Assisting with routing contracts, invoices, and supporting documents for execution;
• Organizing and maintaining paper and electronic files in accordance with retention requirements;
• Processing responsive records for public record requests;
• Managing the Section’s SharePoint site;
• Preparing correspondence and reports for staff as requested;
• Checking mail and routing mail for Section staff as appropriate;
• Answering multi-line telephone and routing calls to the appropriate subject matter experts;
• Communicating pleasantly and effectively with internal and external customers, including the public;
• Scheduling interviews and meetings as needed;
• Assisting with meeting planning to include reserving rooms, venues, and implementing hotel blocks for workshops, meetings, and conferences;
• Making travel arrangements and utilizing the Statewide Travel Management System to complete travel documentation for Section Staff;
• Maintaining inventory of publications and fulfilling requests as needed;   
• Submitting vehicle logs and associated documentation monthly;
• Maintaining property inventory for Section;
• Assisting with annual property reconciliation; and
• Other assignments and duties, as assigned.

Knowledge, skills and abilities required for the position:

• Knowledge of office procedures and practices providing administrative support
• Knowledge of State of Florida procurement methods and statutes preferred
• Knowledge of the use of Microsoft Office Suite software
• Knowledge of the principles and techniques of effective communication
• Ability to manage multiple projects efficiently and accurately
• Ability to prepare written correspondence
• Ability to organize files and other records
• Ability to use correct spelling, punctuation, and grammar
• Ability to type letters, memoranda, and other standard business forms in correct format
• Ability to handle telephone calls in a courteous and effective manner
• Ability to communicate effectively, verbally and in writing
• Ability to establish and maintain effective working relationships with others

• Ability to proactively find solutions and resolve issues as they arise

LICENSURE, CERTIFICATION OR REGISTRATION REQUIREMENTS:

Valid driver’s license

WHAT IS OPS EMPLOYMENT? OPS employees are at-will employees and are subject to actions such as pay changes, changes to work assignment, and terminations at the pleasure of the agency head or designee.

WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?

• State of Florida 401(a) FICA Alternative Plan - mandatory
• Workers’ Compensation - mandatory
• Reemployment Assistance (Unemployment Compensation) - mandatory
• Participation in state group insurance (upon meeting eligibility requirements)
• Deferred Compensation - voluntary
• Employee Assistance Program – voluntary

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.