OPS DJJ OPERATIONS SPECIALIST - 80900182 1

Requisition No: 819324 

Agency: Juvenile Justice

Working Title: OPS DJJ OPERATIONS SPECIALIST - 80900182 1

 Pay Plan: Temp

Position Number: 80900182 

Salary:  $20.00 an hour 

Posting Closing Date: 05/14/2024 

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

 THIS IS AN OPS POSITION (20-40 HOURS PER WEEK)

PREVIOUS CANDIDATE DO NOT NEED TO APPLY

WHAT IS OPS EMPLOYMENT?

Other Personal Services (OPS) employment is a temporary employer/employee relationship used solely for accomplishing short term or intermittent tasks. 

OPS are at-will employees and are subject to actions such as pay changes, changes to work assignment and terminations at the recommendation of the employer. 

LOCATION, CONTACT AND SALARY INFORMATION:

Location:  Knight Building, 2737 Centerview Drive, Tallahassee, FL 32399

Contact Person:  Laura Buen, (850) 717-2534, laura.buen@fldjj.gov

Rate of Pay:  $20.00 Hourly

DESCRIPTION:

This position is an OPS DJJ Operations Specialist position. The primary responsibility of this position is the review, analysis, tracking, processing, and auditing of medical reimbursements for medical services paid for by contracted providers of residential services.

DUTIES & RESPONSIBILITIES:

Responsible for the review, analysis, tracking, processing, and auditing of medical reimbursements for medical services paid for by contracted providers of residential services.

Process monthly bills related to vacant residential facilities (lawn care, water, electricity, generator, fire alarm monitoring, etc.) via state purchasing card of Ariba-On-Demand (AOD, formerly MFMP).  Process monthly Konica and Verizon bills for HQ Residential Services Office. 

Prepare, review, edit, and otherwise update a variety of reports, plans and documents relative to the HQ Residential Services Office, ensuring the documents are accurate, of a professional quality, and completed within established deadlines.

Assist with the completion of purchasing and property maintenance activities for the HQ Residential Services Office.  Duties include a variety of related tasks including order supplies and equipment; requesting quotes from various vendors, accurately processing purchase requisitions and invoices in AOD; complete an annual property inventory and process property transfer requests; ensure the prompt payment of all expenses, etc. Expertise using the AOD and Microsoft Office Suite systems is preferred.

Provide clerical assistance to the HQ leadership staff. Activities will include copying, preparing, and mailing letters; answering phones; etc.

Serve as the SkillPro Training Coordinator for Residential Services statewide by entering classes; verify completion of required annual classes; notification of required and successful completion of classes.

Assist in the annual property inventory.  Responsible for any maintenance activities as it relates to the movement of Residential property. 

Other related duties as required..

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

Must have at minimum of a High School Diploma or its equivalent.

PREFERRED QUALIFICATIONS:

Preference will be given to candidates with:

- experience working in Ariba-On-Demand (AOD)and Microsoft Office Suite.

- experience processing medical reimbursements.

- years of DJJ experience.

Valid driver's license is required.

SPECIAL NOTES:

Information on verifying answers to the Qualifying Questions must be found on the candidate profile and/or resume.

Successful completion of background screening is a condition of employment. 

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national), and pre-employment drug screening for direct care positions. 

DJJ participates in E-Verify (Employment Eligibility) 

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.